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Notary Legal Assistant Jobs (NOW HIRING)

Javitch Block LLC

Legal Assistant

Cleveland, OH · On-site

Notarize legal documents * Assist attorneys in collecting information * Schedule appointments and maintain calendar and docket for assigned attorneys * Examine status of files, daily reviews ...

Javitch Block LLC

Legal Assistant

Cleveland, OH · On-site

Notarize legal documents * Assist attorneys in collecting information * Schedule appointments and maintain calendar and docket for assigned attorneys * Examine status of files, daily reviews ...

Waddell, Cole & Jones, PLLC

Legal Assistant

Jonesboro, AR · On-site

$22 - $26/hr

... notary public and witness -Organize physical and electronic files -Ability to multi-task and manage heavy workload -Assist in supervision of legal secretary including delegation and management of ...

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The Bachrach Group

Be Seen First

Legal Assistant

Melville, NY · On-site

$65K - $75K/yr

Legal Assistant Location: Melville, NY Schedule: Monday-Friday, 9:00 AM-5:00 PM Salary: $65,000-$75 ... Must be a Notary Public or willing to obtain a Notary license after hire. * Willingness to learn ...

Good Shepherd Services

Legal Assistant

Bronx, NY · On-site

The Legal Assistant will support the Legal Department in Enhanced Family Foster Care programs by ... Obtain Notary Public certification and notarize permanency hearing (PH) documents, adoption and ...

Good Shepherd Services

Legal Assistant

Bronx, NY

The Legal Assistant will support the Legal Department in Enhanced Family Foster Care programs by ... Obtain Notary Public certification and notarize permanency hearing (PH) documents, adoption and ...

Good Shepherd Services

Legal Assistant

Bronx, NY · On-site

$50K - $55K/yr

The Legal Assistant will support the Legal Department in Enhanced Family Foster Care programs by ... Obtain Notary Public certification and notarize permanency hearing (PH) documents, adoption and ...

RAJAN LEGAL PC

Legal Assistant

Kendall Park, NJ · On-site

$37K - $52K/yr

Full-Time Receptionist - Law Firm Kendall Park, NJ | Rajan Legal PC is seeking a professional ... Current Notary Public commission is a plus * Ability to maintain strict confidentiality and ...

RAJAN LEGAL PC

Legal Assistant

Kendall Park, NJ · On-site

$37K - $52K/yr

Full-Time Receptionist - Law Firm Kendall Park, NJ | Rajan Legal PC is seeking a professional ... Current Notary Public commission is a plus * Ability to maintain strict confidentiality and ...

RAJAN LEGAL PC

Legal Assistant

Kendall Park, NJ · On-site

$37K - $52K/yr

Vision insurance Full-Time Receptionist - Law Firm Kendall Park, NJ | Rajan Legal PC is seeking a ... Current Notary Public commission is a plus * Ability to maintain strict confidentiality and ...

23 Legal LLC

Legal Assistant

Schaumburg, IL · On-site

You'll draft legal documents such as trusts, deeds, wills, and powers of attorney. If you're ... notary license a plus • 2 or more years of law office experience

West77 Partners

Legal Assistant

Lehi, UT · On-site

Coordinate document execution, including signature routing, notarization, and recording * Support ... years as a legal assistant, paralegal, loan administrator, or in a related support function

Entrusted Legacy Law

Legal Assistant

Warrendale, PA · On-site

$21/hr

The Legal Assistant (LA) is a highly organized, detail-oriented professional operating in a pivotal ... Official Witness/Notary: Serve actively as a witness or a certified Notary Public during scheduled ...

The Bachrach Group

Be Seen First

Legal Assistant

Melville, NY · On-site

$65K - $75K/yr

Previous experience as a Legal Assistant, Legal Secretary, or Paralegal in a legal environment ... Notary Public certification preferred or willingness to obtain certification after hire.

VIP Personnel, Inc.

Corporate Legal Assistant

Birmingham, AL · On-site

$65K - $75K/yr

Coordinate notarization, apostille, or legalization of certain domestic and international documents ... In need of a Legal Assistant with Corporate experience. Must be skilled in meeting and dealing with ...

BUCKFIRE & BUCKFIRE PC

Legal Assistant

Southfield, MI · Remote

The Legal Assistant plays a critical role in supporting the attorneys and legal team by managing ... Notarize and witness documents and pleadings. * Arrange service of process on parties and witnesses ...

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Notary Legal Assistant information

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$27K

$48.2K

$74K

How much do notary legal assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for notary legal assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary legal assistant?

Notary Legal Assistants are professionals who support legal operations by performing notarial acts, such as witnessing signatures, administering oaths, and certifying documents, in addition to assisting attorneys or law offices with administrative and legal tasks. They often help prepare legal documents, manage case files, and ensure paperwork is properly notarized and legally compliant. Their work is crucial in maintaining the integrity and legality of official documents in legal proceedings. Notary Legal Assistants must typically be commissioned as notaries public in their state and have a good understanding of legal procedures.

What are the key skills and qualifications needed to thrive as a notary legal assistant?

To thrive as a Notary Legal Assistant, you need a solid understanding of legal documentation, notarial procedures, and administrative support, often supported by a diploma in legal studies or related experience. Familiarity with legal management software, document management systems, and a valid notary commission are typically required. Exceptional attention to detail, strong organizational skills, and professionalism in client interactions set top candidates apart. These skills ensure the accurate execution of legal documents and efficient support for legal teams, helping maintain compliance and trust in legal processes.

What are typical challenges a notary legal assistant might face when handling multiple document signings in a busy legal environment?

A Notary Legal Assistant often manages numerous document signings and must ensure that each document is properly prepared, executed, and recorded. Common challenges include maintaining accuracy under tight deadlines, coordinating schedules between clients and attorneys, and staying compliant with ever-changing notary laws and regulations. Effective time management and strong attention to detail are crucial, as errors can result in legal complications or delays. Regular collaboration with paralegals, attorneys, and clients is also essential to keep document workflows smooth and efficient.

What is the difference between Notary Legal Assistant vs Paralegal?

AspectNotary Legal AssistantParalegal
CredentialsNotary commission, legal assistant certification (optional)Paralegal certificate or degree often preferred
Work EnvironmentLaw offices, notary services, legal support rolesLaw firms, corporate legal departments, government agencies
Employer & Industry UsageLegal support, notarization, document preparationLegal research, drafting, case management
Common Search & ComparisonYesYes

While both roles support legal professionals, a Notary Legal Assistant primarily handles notarizations and legal document support, often requiring notary credentials. Paralegals perform broader legal research and case management tasks, usually with formal paralegal certification. Understanding these differences helps in choosing the right career path or job search focus.

Can you work remotely as a notary legal assistant?

Notary legal assistants typically perform administrative and legal support tasks that can often be done remotely, such as document preparation and client communication. However, since notary public duties require physical presence for notarizations, the role may involve a combination of remote work and in-person responsibilities depending on the employer and jurisdiction.

What cities are hiring for Notary Legal Assistant jobs?

Cities with the most Notary Legal Assistant job openings:

What states have the most Notary Legal Assistant jobs?

States with the most job openings for Notary Legal Assistant jobs include:

What are popular job titles related to Notary Legal Assistant jobs?

For Notary Legal Assistant jobs, the most frequently searched job titles are:

Infographic showing various Notary Legal Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Legal Assistant

Cleveland, OH • On-site

Javitch Block LLC
Law Firms • 51 - 200 employees
Learn more about Javitch Block LLCexternal

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 13 days ago

Job description

The Legal Assistant position will be responsible for performing general legal assistant and administrative duties, including but not limited to:

  • Prepare and process legal documents, letters and forms from dictation or written format, such as summons, subpoenas, complaints, appeals, motions, warrants and agreement
  • Proofread, mail, fax, and/or arrange for delivery and pickup of legal correspondence to clients, witnesses, and court officials
  • Maintain internal and external phone and email correspondence.
  • Serve as back up Receptionist for breaks and lunches as well as days off of Firm Receptionist.
  • Prepare e-file documents to meet court requirements, confirm specific fees needed, and follow-up to confirm court acceptance
  • Document court-specific e-file requirements, including rules and fees
  • Scan, copy and organize documents and other printed matter
  • Notarize legal documents
  • Assist attorneys in collecting information
  • Schedule appointments and maintain calendar and docket for assigned attorneys
  • Examine status of files, daily reviews. releases, incoming mail, court docket to determine next course of action; update accordingly in file management software
  • Monitor case status and update parties involved internally or externally
  • Manage daily assignments generated by case management system

Qualified candidates must possess the following skills:

  • Have solid written and verbal communication skills
  • Are detail-oriented and organized
  • Handle high work volume efficiently
  • Able to multi-task upon request

Education/Training/Experience:

  • High school diploma or GED
  • Paralegal certification and/or law firm experience preferred
  • Basic to intermediate knowledge of Microsoft Word, Excel
  • Notary Certificate required

JB LLC offers a comprehensive benefits program including paid time off, paid holidays, medical, dental, and life insurance, and flexible spending accounts. In addition, we offer short-term and long-term disability insurance and 401(k) program. We also offer a business causal work environment with dress down Fridays.

You can learn more about Javitch Block LLC at www.jbllc.com.

Javitch Block LLC has offices in Cleveland and Cincinnati, Ohio; Kentucky, Indiana, Texas, West Virginia and Tennessee. Our clients include banks, taxing authorities, credit unions, savings and loans, finance companies, department stores, credit card companies, landlords, medical organizations, commercial businesses, collection agencies, insurance companies, education facilities, utility companies, law firms, manufacturers, oil companies, publishing companies, radio stations, vending companies, public utilities and accounting firms.

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