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Notary Legal Assistant Jobs (NOW HIRING)

23 Legal LLC

Legal Assistant

Schaumburg, IL

$28/hr

Illinois notary license a plus * 2 or more years of law office experience About Company Legal talk can be confusing. We make it simple! Are you in need of legal services? Not sure where to go? We are ...

Goldberg Segalla LLP

Legal Assistant

Greensboro, NC

Goldberg Segalla has an immediate opportunity for a Legal Assistant in our Greensboro, NC office ... Certified Notary preferred. * Clear communication and information exchange in English. * Strong ...

Troon Golf

Legal Assistant

Scottsdale, AZ · On-site

Prepare, format, proofread, and distribute legal documents, correspondence, and reports. * Assist ... Notary Certificate (or willingness to obtain one) strongly preferred * Strong written and verbal ...

Jarvis Law

Legal Assistant

Dublin, OH · On-site

We are seeking someone dedicated to helping others in the Legal Assistant role. Our ideal candidate ... Ohio notary license within 30 days of employment. • Strong customer service experience. • ...

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Notary Legal Assistant information

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$27K

$48.2K

$74K

How much do notary legal assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for notary legal assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary legal assistant?

Notary Legal Assistants are professionals who support legal operations by performing notarial acts, such as witnessing signatures, administering oaths, and certifying documents, in addition to assisting attorneys or law offices with administrative and legal tasks. They often help prepare legal documents, manage case files, and ensure paperwork is properly notarized and legally compliant. Their work is crucial in maintaining the integrity and legality of official documents in legal proceedings. Notary Legal Assistants must typically be commissioned as notaries public in their state and have a good understanding of legal procedures.

What are the key skills and qualifications needed to thrive as a notary legal assistant?

To thrive as a Notary Legal Assistant, you need a solid understanding of legal documentation, notarial procedures, and administrative support, often supported by a diploma in legal studies or related experience. Familiarity with legal management software, document management systems, and a valid notary commission are typically required. Exceptional attention to detail, strong organizational skills, and professionalism in client interactions set top candidates apart. These skills ensure the accurate execution of legal documents and efficient support for legal teams, helping maintain compliance and trust in legal processes.

What are typical challenges a notary legal assistant might face when handling multiple document signings in a busy legal environment?

A Notary Legal Assistant often manages numerous document signings and must ensure that each document is properly prepared, executed, and recorded. Common challenges include maintaining accuracy under tight deadlines, coordinating schedules between clients and attorneys, and staying compliant with ever-changing notary laws and regulations. Effective time management and strong attention to detail are crucial, as errors can result in legal complications or delays. Regular collaboration with paralegals, attorneys, and clients is also essential to keep document workflows smooth and efficient.

What is the difference between Notary Legal Assistant vs Paralegal?

AspectNotary Legal AssistantParalegal
CredentialsNotary commission, legal assistant certification (optional)Paralegal certificate or degree often preferred
Work EnvironmentLaw offices, notary services, legal support rolesLaw firms, corporate legal departments, government agencies
Employer & Industry UsageLegal support, notarization, document preparationLegal research, drafting, case management
Common Search & ComparisonYesYes

While both roles support legal professionals, a Notary Legal Assistant primarily handles notarizations and legal document support, often requiring notary credentials. Paralegals perform broader legal research and case management tasks, usually with formal paralegal certification. Understanding these differences helps in choosing the right career path or job search focus.

Can you work remotely as a notary legal assistant?

Notary legal assistants typically perform administrative and legal support tasks that can often be done remotely, such as document preparation and client communication. However, since notary public duties require physical presence for notarizations, the role may involve a combination of remote work and in-person responsibilities depending on the employer and jurisdiction.

What cities are hiring for Notary Legal Assistant jobs?

Cities with the most Notary Legal Assistant job openings:

What states have the most Notary Legal Assistant jobs?

States with the most job openings for Notary Legal Assistant jobs include:

What are popular job titles related to Notary Legal Assistant jobs?

For Notary Legal Assistant jobs, the most frequently searched job titles are:

Infographic showing various Notary Legal Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Legal Assistant

Schaumburg, IL

23 Legal LLC
Legal Services • 1 - 10 employees
Learn more about 23 Legal LLCexternal

$28/hr

Full-time

Re-posted 11 days ago

Job description

We're looking for an organized, detail-oriented, and experienced paralegal to play an important role on our firm's estate plan team. You'll draft legal documents such as trusts, deeds, wills, and powers of attorney. If you're interested in advancing your paralegal career with opportunities for growth, we want to hear from you.

Compensation:

$26 - $28 hourly


Responsibilities:

  • Draft and review legal documents, including trusts, deeds, wills, and powers of attorney, ensuring accuracy and compliance

  • Foster strong client relationships and act as the main point of contact between estate plan clients and the firm

  • Coordinate initial client meetings and serve as the firm's main intake specialist

  • Maintain organized and up-to-date client files in both Smokeball and WealthCounsel

  • Conduct legal research to support document preparation and provide insights to the legal team

  • Manage and prioritize multiple tasks and deadlines, ensuring timely completion of all assignments

  • Collaborate with the estate planning team to develop strategies and solutions tailored to client needs and goals


Qualifications:
  • Strong oral and written communication skills
  • Must have great time-management skills, and organizational skills
  • Completion of a nationally-accredited paralegal program strongly preferred

  • Illinois notary license a plus

  • 2 or more years of law office experience


About Company

Legal talk can be confusing. We make it simple!
Are you in need of legal services? Not sure where to go? We are a law firm providing legal services to individuals, families, and small business owners. When you need a lawyer, it's hard to know where to go and who to trust. That's why 23 Legal LLC specializes in helping people just like you!