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Notary Legal Assistant Jobs (NOW HIRING)

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Kalamazoo, MI · Remote

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Cleveland, OH · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Charleston, SC · Remote

$31.05 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Savannah, GA · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Columbus, OH · Remote

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Legal Norcal P.C.

Bilingual Legal Assistant

Chico, CA · On-site

$19 - $25/hr

Greet clients, prepare and notarize documents, and handle mail and proof of service * Handle ... Legal Norcal P.C. is an equal opportunity employer. Pay: $19.00 - $25.00 per hour Expected hours ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Midland, TX · Remote

$27 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Troon

Legal Assistant

Scottsdale, AZ · On-site

Prepare, format, proofread, and distribute legal documents, correspondence, and reports. * Assist ... Notary Certificate (or willingness to obtain one) strongly preferred * Strong written and verbal ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Daytona Beach, FL · On-site

$31.05 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Casper, WY · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Tucson, AZ · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Lincoln, NE · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Ocala, FL · On-site

$29 - $33.50/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Lincoln, NE · On-site

$27 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Premier Business Support

Legal Assistant

San Diego, CA · On-site

$20 - $25/hr

Legal Assistants play a vital role in supporting the legal team. The Legal Assistant will ... A Licensed California Notary Public Work Schedule: This is a 100% office position requiring your ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Casper, WY · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

Veritext Legal Solutions

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Legal Assistant - Digital Reporter

Columbia, MD · On-site

$40.50 - $54.60/hr

Remain a critical part of the legal industry while putting your legal skills to work. We are ... Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording ...

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All JobsNotary Legal JobsNotary Legal Assistant Jobs

Notary Legal Assistant information

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$27K

$48.2K

$74K

How much do notary legal assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for notary legal assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary legal assistant?

Notary Legal Assistants are professionals who support legal operations by performing notarial acts, such as witnessing signatures, administering oaths, and certifying documents, in addition to assisting attorneys or law offices with administrative and legal tasks. They often help prepare legal documents, manage case files, and ensure paperwork is properly notarized and legally compliant. Their work is crucial in maintaining the integrity and legality of official documents in legal proceedings. Notary Legal Assistants must typically be commissioned as notaries public in their state and have a good understanding of legal procedures.

What are the key skills and qualifications needed to thrive as a notary legal assistant?

To thrive as a Notary Legal Assistant, you need a solid understanding of legal documentation, notarial procedures, and administrative support, often supported by a diploma in legal studies or related experience. Familiarity with legal management software, document management systems, and a valid notary commission are typically required. Exceptional attention to detail, strong organizational skills, and professionalism in client interactions set top candidates apart. These skills ensure the accurate execution of legal documents and efficient support for legal teams, helping maintain compliance and trust in legal processes.

What are typical challenges a notary legal assistant might face when handling multiple document signings in a busy legal environment?

A Notary Legal Assistant often manages numerous document signings and must ensure that each document is properly prepared, executed, and recorded. Common challenges include maintaining accuracy under tight deadlines, coordinating schedules between clients and attorneys, and staying compliant with ever-changing notary laws and regulations. Effective time management and strong attention to detail are crucial, as errors can result in legal complications or delays. Regular collaboration with paralegals, attorneys, and clients is also essential to keep document workflows smooth and efficient.

What is the difference between Notary Legal Assistant vs Paralegal?

AspectNotary Legal AssistantParalegal
CredentialsNotary commission, legal assistant certification (optional)Paralegal certificate or degree often preferred
Work EnvironmentLaw offices, notary services, legal support rolesLaw firms, corporate legal departments, government agencies
Employer & Industry UsageLegal support, notarization, document preparationLegal research, drafting, case management
Common Search & ComparisonYesYes

While both roles support legal professionals, a Notary Legal Assistant primarily handles notarizations and legal document support, often requiring notary credentials. Paralegals perform broader legal research and case management tasks, usually with formal paralegal certification. Understanding these differences helps in choosing the right career path or job search focus.

Can you work remotely as a notary legal assistant?

Notary legal assistants typically perform administrative and legal support tasks that can often be done remotely, such as document preparation and client communication. However, since notary public duties require physical presence for notarizations, the role may involve a combination of remote work and in-person responsibilities depending on the employer and jurisdiction.

What cities are hiring for Notary Legal Assistant jobs?

Cities with the most Notary Legal Assistant job openings:

What states have the most Notary Legal Assistant jobs?

States with the most job openings for Notary Legal Assistant jobs include:

What are popular job titles related to Notary Legal Assistant jobs?

For Notary Legal Assistant jobs, the most frequently searched job titles are:

Infographic showing various Notary Legal Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Legal Assistant - Estate Planning

Salt Lake City, UT • On-site

Ray Quinney & Nebeker
Law Firms • 51 - 200 employees
Learn more about Ray Quinney & Nebekerexternal

Full-time

Medical, Dental, Retirement, PTO

Posted 6 days ago

Job description

Ray Quinney & Nebeker of Salt Lake City, UT, one of the largest and most reputable full-service law firms in Utah, is looking to hire a full-time Legal Assistant for its Estate Planning group. This Estate Planning Legal Assistant position enhances the effectiveness of the attorneys in the group by performing a variety of tasks and duties such as drafting correspondence and legal documents; managing calendars for meetings; maintaining electronic files in the firm's document management system; and maintaining hardcopy client files. Confidentiality of proprietary information is a must.

This position is full-time, in-office, and is eligible for excellent benefits including a robust medical insurance plan, dental insurance, a generous 401(k) plan with matching and profit-sharing, generous paid time off (PTO), and more. If this sounds like the right opportunity for you, apply today!


Primary Duties & Responsibilities

  • Maintain hardcopy and electronic client files
  • Create drafts of estate planning documents such as wills, trusts, certificates of trusts, powers of attorney, health care directives, tangible personal property lists
  • Research county recorder records, create deeds and record deeds
  • Attend signing meetings with attorney and clients
  • Create drafts of probate documents including petitions, death certificates, acceptances, waivers and releases, orders, letters testamentary, etc.
  • Organize and file legal pleadings in order to ensure process requirements are met
  • Perform administrative duties such as making copies, scanning, and answering phone calls
  • Coordinate and manage calendars for meetings, court hearings and legal education classes
  • Communicate with clients, courts, outside counsel, and other affiliates
  • Assist with and maintain time entries, billing records and invoicing issues
  • Assist with preparation of 706 Estate Tax Returns and 709 Gift Tax Returns on firm software
  • Assist with annual renewal of attorney licenses and continuing legal education requirements for multiple states

Knowledge, Skills and Abilities

  • Proficient in Microsoft Office and Adobe
  • Excellent interpersonal and communication skills
  • Organized with a strong attention to detail
  • Ability to take direction and work independently with little or no supervision
  • Ability to keep and maintain confidential information regarding clients and firm issues
  • Proficient typist
  • Ability to file deeds electronically

Qualifications

  • 3+ years working as an estate planning legal assistant
  • Two-year degree or equivalent work experience
  • Notary license in the state of Utah; or ability to obtain

Apply