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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Administrative Assistant We are seeking a reliable, highly organized, and detail-oriented ... Prepare and notarize documents as needed * Prepare and process monthly sales tax payments

Ascend

Administrative Assistant

Franklin, TN

$17.75 - $24/hr

The Administrative Assistant will provide administrative support to the Medical Office Properties ... Notary: bonded and notary seal * Ability to work effectively in a hybrid workplace. Onsite ...

Poli Construction

Administrative Assistant

Orlando, FL · On-site

$16.75 - $22.75/hr

... Notary & Facilities Liaison Office Management Company Apparel & Promotional Items Management ... Administrative Assistant or in a similar role; construction industry experience preferred ...

Michaelson Law

Administrative Assistant

Henderson, NV · On-site

$17 - $23/hr

To ensure success as an administrative assistant at Michaelson Law, you should exhibit excellent ... Notarize legal documents * Assemble client documents * Assist with client onboarding * Copy, scan ...

Cone Health

Administrative Assistant

Burlington, NC · On-site

$15 - $20.25/hr

Administrative Assistant The Administrative Assistant provides administrative support and ... Notary Public required or must obtain within 90 days of date of hire. Proficiency with Microsoft ...

Cone Health

Administrative Assistant

Greensboro, NC · On-site

$15.50 - $21/hr

Administrative Assistant The Administrative Assistant provides administrative support and ... Notary Public required or must obtain within 90 days of date of hire. Proficiency with Microsoft ...

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Notary Administrative Assistant information

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How much do notary administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for notary administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a notary administrative assistant?

A Notary Administrative Assistant is a professional who provides administrative support within an office, with the added responsibility of performing notarial acts such as witnessing signatures, certifying documents, and administering oaths. They handle various clerical duties like scheduling, filing, and managing communication, while also ensuring that notarial procedures comply with state laws. This dual role requires strong organizational skills, attention to detail, and often, a notary public commission issued by the state. Their work is essential in maintaining the legal integrity of documents and supporting the smooth operation of the office.

How does a notary administrative assistant typically collaborate with attorneys or legal professionals in their daily work?

Notary Administrative Assistants often work closely with attorneys, paralegals, and other legal professionals to ensure that all documents requiring notarization are properly prepared and executed. They may be responsible for scheduling notarization sessions, verifying the identity of signatories, and maintaining accurate records of all notarized documents. Effective communication and attention to detail are essential, as the assistant must ensure compliance with legal standards and coordinate with multiple team members to keep processes running smoothly. This collaboration often provides valuable exposure to legal procedures and offers opportunities for professional growth within legal or administrative fields.

What are the key skills and qualifications needed to thrive as a notary administrative assistant, and why are they important?

To thrive as a Notary Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with legal documentation, often supported by a high school diploma and notary public commission. Proficiency with office software (such as Microsoft Office), document management systems, and notary-specific tools is typically required. Excellent communication, discretion, and time management are vital soft skills for handling sensitive information and interacting with clients. These skills ensure accurate document processing, legal compliance, and efficient office operations.

What is the difference between Notary Administrative Assistant vs Notary Clerk?

AspectNotary Administrative AssistantNotary Clerk
CredentialsMay require notary commission, administrative skillsTypically requires notary commission, clerical experience
Work EnvironmentOffice setting, supporting legal or financial officesClerical environment, handling document processing
Employer & IndustryLaw firms, banks, real estate agenciesGovernment offices, legal institutions, banks
Common TasksScheduling, document preparation, notarizationsRecord keeping, document processing, notarizations

While both roles involve notarizations and administrative duties, Notary Administrative Assistants often have broader responsibilities like scheduling and client communication, whereas Notary Clerks focus more on document processing and record keeping. Both positions require a notary commission and are common in legal, financial, and government settings.

What cities are hiring for Notary Administrative Assistant jobs?

Cities with the most Notary Administrative Assistant job openings:

What states have the most Notary Administrative Assistant jobs?

States with the most job openings for Notary Administrative Assistant jobs include:

What are popular job titles related to Notary Administrative Assistant jobs?

For Notary Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Notary Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant and Ecclesiastical Notary

Nashville, TN • On-site

Diocese of Nashville Ed Off
See more jobs at Diocese of Nashville Ed Offexternal

$17.50 - $23.50/hr

Other

Posted 15 days ago

Job description

Administrative Assistant

The Administrative Assistant is responsible for providing support to the Tribunal staff and judges in order to ensure consistent, accurate, and timely execution of all things necessary for the efficient operation of the Tribunal. The Ecclesiastical Notary is appointed to office by the Bishop and prepares and authenticates all judicial acts of the Tribunal (cc. 483 - 484).

Essential Duties And Responsibilities Include The Following:

  • Ability to maintain the highest level of confidentiality
  • Maintains familiarity with Tribunal procedures and all aspects of the Tribunal's ministry and ensures that procedural formalities are observed in all cases.
  • Photocopies and scans Tribunal cases.
  • Merges data residing in the database and issues "letters of change."
  • Performs necessary data entry and filing of records, and closes out Tribunal cases.
  • Reviews, assesses, and instructs cases.
  • Prepares and prints letters and decrees.
  • Processes sanations and dispensations after approval.
  • Notarizes judicial acts of the Tribunal, e.g., decrees, decisions, sentences.
  • Communicates clearly and appropriately with petitioners, respondents, and witnesses.
  • Cooperates in the maintenance of timely and correct data entry, file management, and correspondence.
  • Assists with the efficient operation of the Court of Second Instance.
  • Participates in regular Tribunal meetings and discussions.
  • Attends canonical meetings for the purpose of continuing education.
  • Assists with preparation and coordination of Tribunal-sponsored events and trainings.
  • Performs other duties that are deemed necessary and appropriate by the Director.

Competencies (5-6):

  • Strong attention to detail
  • Strong organizational skills
  • Strong communication skills
  • Team player
  • Strong interpersonal skills
  • Situational awareness
  • Instills and inspires trust
  • Customer service oriented
  • Go getter with desire to expand knowledge

Requirements

Education And/Or Experience

  • High School or equivalent.
  • Some theological/canonical knowledge/experience preferred.
  • Prior Tribunal experience preferred but not required.

Other Skills

  • Well developed interpersonal and communication skills.
  • Strong writing, organizational, and critical thinking skills.
  • Ability and willingness to engage in collaborative ministry.
  • Pastoral concern and sensitivity toward those who are served by the Tribunal.
  • Computer literacy requirements: Windows platform, MS Office, and FileMaker Pro.
  • Bilingual competency in Spanish, written and spoken, preferred but not required.

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