ZipRecruiter

Log In

1

Notary Administrative Assistant Jobs (NOW HIRING)

Pennoni

Administrative Assistant

Leesburg, VA · On-site

$50K - $65K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Certified Notary TARGET SALARY RANGE: $50K - $65k (per year) Why Pennoni? At Pennoni, we're not ...

Pennoni

Administrative Assistant

Leesburg, VA · On-site

$50K - $65K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Certified Notary TARGET SALARY RANGE: $50K - $65k (per year) Why Pennoni? At Pennoni, we're not ...

legence

Administrative Assistant - Part Time

Golden, CO · On-site

$20/hr

The ideal candidate will provide administrative support, assist with office tasks, and help ensure ... Notarize CMTA documents as needed * Prepare, notarize, and send lien waivers to the appropriate ...

BridgeView Law Group, PLLC

$17.75 - $24/hr

Role Description The Administrative Assistant will provide daily administrative and clerical ... Candidates should have or be able to obtain a Notary Public license in New York.

Addison Group

Administrative Assistant

Austin, TX · On-site

$28 - $32/hr

Administrative Assistant Contract to Hire Location: Downtown Austin, TX (100% Onsite) Pay: $28-32 ... Notary certification is a plus * Exceptional organizational, multitasking, and communication skills

SPECTRUM LAND SERVICES

Be Seen First

Corporate Administrative Assistant

Anaheim, CA · On-site

$27 - $32/hr

CORPORATE ADMINISTRATIVE ASSISTANT (IN-OFFICE) Under general direction from executive management ... Review notarized documents for accuracy and communicate any discrepancies to agents and project ...

TP Mechanical

Administrative Assistant

Columbus, OH · On-site

$16.75 - $22.75/hr

Notary a plus. * All other duties as assigned. Qualifications and Experience: * Experience/Qualifications Required: o Minimum 2 years prior Administrative Assistant experience preferably in a ...

Ursus Inc

Administrative Assistant

San Jose, CA · On-site

$100K/yr

JOB TITLE: Administrative Assistant **TOP 3 SKILLS:** Administrative Assistant Experience ... California Notary Public preferred * Valid California Driver License Required Knowledge, Skills ...

Temp-Con Inc

Administrative Assistant

Columbus, OH · On-site

$16.75 - $22.75/hr

Notary a plus. * All other duties as assigned. Qualifications and Experience: * Experience/Qualifications Required: o Minimum 2 years prior Administrative Assistant experience preferably in a ...

HR4Me

Administrative Assistant

Columbus, OH · On-site

$16.75 - $22.75/hr

Notary a plus. * All other duties as assigned. Qualifications and Experience: * Experience/Qualifications Required: o Minimum 2 years prior Administrative Assistant experience preferably in a ...

HR4Me

Administrative Assistant

Columbus, OH · On-site

$17.50 - $23.50/hr

Notary a plus. * All other duties as assigned. Qualifications and Experience: * Experience/Qualifications Required: o Minimum 2 years prior Administrative Assistant experience preferably in a ...

Temp-Con LLC

Administrative Assistant

Columbus, OH · On-site

$17.50 - $23.50/hr

Notary a plus. * All other duties as assigned. Qualifications and Experience: * Experience/Qualifications Required: o Minimum 2 years prior Administrative Assistant experience preferably in a ...

previous pagenext page

Showing results 21-40

All JobsNotary Administrative JobsNotary Administrative Assistant Jobs

Notary Administrative Assistant information

See salary details

$11

$21

$31

How much do notary administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for notary administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a notary administrative assistant?

A Notary Administrative Assistant is a professional who provides administrative support within an office, with the added responsibility of performing notarial acts such as witnessing signatures, certifying documents, and administering oaths. They handle various clerical duties like scheduling, filing, and managing communication, while also ensuring that notarial procedures comply with state laws. This dual role requires strong organizational skills, attention to detail, and often, a notary public commission issued by the state. Their work is essential in maintaining the legal integrity of documents and supporting the smooth operation of the office.

How does a notary administrative assistant typically collaborate with attorneys or legal professionals in their daily work?

Notary Administrative Assistants often work closely with attorneys, paralegals, and other legal professionals to ensure that all documents requiring notarization are properly prepared and executed. They may be responsible for scheduling notarization sessions, verifying the identity of signatories, and maintaining accurate records of all notarized documents. Effective communication and attention to detail are essential, as the assistant must ensure compliance with legal standards and coordinate with multiple team members to keep processes running smoothly. This collaboration often provides valuable exposure to legal procedures and offers opportunities for professional growth within legal or administrative fields.

What are the key skills and qualifications needed to thrive as a notary administrative assistant, and why are they important?

To thrive as a Notary Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with legal documentation, often supported by a high school diploma and notary public commission. Proficiency with office software (such as Microsoft Office), document management systems, and notary-specific tools is typically required. Excellent communication, discretion, and time management are vital soft skills for handling sensitive information and interacting with clients. These skills ensure accurate document processing, legal compliance, and efficient office operations.

What is the difference between Notary Administrative Assistant vs Notary Clerk?

AspectNotary Administrative AssistantNotary Clerk
CredentialsMay require notary commission, administrative skillsTypically requires notary commission, clerical experience
Work EnvironmentOffice setting, supporting legal or financial officesClerical environment, handling document processing
Employer & IndustryLaw firms, banks, real estate agenciesGovernment offices, legal institutions, banks
Common TasksScheduling, document preparation, notarizationsRecord keeping, document processing, notarizations

While both roles involve notarizations and administrative duties, Notary Administrative Assistants often have broader responsibilities like scheduling and client communication, whereas Notary Clerks focus more on document processing and record keeping. Both positions require a notary commission and are common in legal, financial, and government settings.

What cities are hiring for Notary Administrative Assistant jobs?

Cities with the most Notary Administrative Assistant job openings:

What states have the most Notary Administrative Assistant jobs?

States with the most job openings for Notary Administrative Assistant jobs include:

What are popular job titles related to Notary Administrative Assistant jobs?

For Notary Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Notary Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Philadelphia, PA • On-site

Farson Enterprises LLC
See more jobs at Farson Enterprises LLCexternal

$16 - $20/hr

Full-time

Re-posted 27 days ago

Job description

  • Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

    Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. This role will report to the Manager, Office & Culture for Farson Enterprises

    Administrative assistant responsibilities:

  • Answer and direct phone calls
  • Coordinate appointments and schedules and Partners calendars
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Co-ordinate schedules, appointments and bookings
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Attending business travel meetings
  • Provide general support to visitors
  • Handle multiple projects
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by assisting all team members when needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Ensure security, integrity and confidentiality of data
  • Book conference calls, rooms, couriers, etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone, or face to face inquiries
  • Arranges travel processes, including flight and hotel booking, and car rentals for Partners
  • Receive, sort, and distribute the mail
  • Manage staff appointments
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
  • Provide polite and professional communication
  • Maintain office flow
  • Organize, maintain, and distribute documents

  • Administrative assistant requirements:

  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Proficient in Powerpoint
  • At least 5 years of experience in the field or in a related area
  • College Degree
  • Notary or ability and willingness to become one

Company Description

Commercial Cleaning Company