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Notary Assistant Jobs in Utah (NOW HIRING)

Lehi City Utah

Deputy City Recorder - Part Time

Lehi, UT · On-site

$20.59 - $28.82/hr

Serve as a Notary Public and verify signatures on official documents. * Help process public records requests. * Assist with city elections tasks. * Provide basic support for Granicus (agenda software ...

Imh

$20.07 - $28.59/hr

The Care Management Assistant is a patient-focused role that manages and optimizes patient care in ... Supports advanced care planning by delivering advance directive information and notarizes documents ...

Uintah County UT

Legal Secretary

Vernal, UT · On-site

$25.71/hr

Additionally, candidates must be willing and able to obtain commissions as a Notary Public and a Certified Prosecutorial Assistant, and they must consistently complete all required continuing ...

American Research Bureau

Client Liaison

Millcreek, UT · On-site

$74 - $83K/hr

Send letters and follow up with clients to gather necessary forms for attorney engagement, and follow up with heirs to get agreements back * Assist clients with notarization, help locate notaries ...

KeyBank

Personal Banker

Ogden, UT · On-site

$18.75 - $23/hr

... to assist in client's financial wellness both in person and through proactive calling efforts. As ... Notary License (preferred) Skills * Is knowledgeable about the client's accounts and business with ...

Keybank

Personal Banker

Ogden, UT · On-site

$20.67 - $31.25/hr

... to assist in client's financial wellness both in person and through proactive calling efforts. As ... Notary License (preferred) Skills * Is knowledgeable about the client's accounts and business with ...

Keybank

Financial Wellness Associate

Tremonton, UT · On-site

$19.23 - $28.37/hr

... and solutions to assist in client's financial wellness, both in person and through proactive ... Notary License within 180 Days (preferred) Skills * Knowledgeable about the client's accounts and ...

Keybank

Personal Banker

Taylorsville, UT · On-site

$20.67 - $31.25/hr

... to assist in client's financial wellness both in person and through proactive calling efforts. As ... Notary License (preferred) Skills * Is knowledgeable about the client's accounts and business with ...

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Notary Assistant information

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper documentation. They often handle administrative tasks and may need to understand notary laws and procedures, but they do not perform notarizations themselves. Certification or training may be required depending on the jurisdiction.

Is there a demand for notary signing agents?

Yes, there is consistent demand for notary signing agents, especially those who are certified and experienced in loan document signings. They often work on a freelance basis, requiring knowledge of state laws and the ability to handle sensitive documents efficiently.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with additional responsibilities, such as signing agent roles for loan closings or mobile notary services, which often command higher fees. Experienced notaries with certifications and specialized skills in real estate or legal document notarization tend to earn higher incomes. Income varies based on location, workload, and the complexity of the notarizations performed.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

How much do Notaries get paid per notary?

Notary assistants typically earn between $10 and $20 per hour, depending on the region and employer. Some may receive a flat fee per notarization, which can range from $5 to $15, with additional compensation for travel or specialized services.
What are the most commonly searched types of Notary jobs in Utah? The most popular types of Notary jobs in Utah are:
What are popular job titles related to Notary Assistant jobs in Utah? For Notary Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in Utah look for? The top searched job categories for Notary Assistant jobs in Utah are:
What cities in Utah are hiring for Notary Assistant jobs? Cities in Utah with the most Notary Assistant job openings:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Utah as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Deputy City Recorder - Part Time

Lehi City Utah

Lehi, UT • On-site

$20.59 - $28.82/hr

Part-time

Posted 18 days ago

Job description

DEPUTY CITY RECORDER - PART Time

CLOSING DATE: July 23, 2026

PAY RANGE: $20.59–$28.82 per hour (with the starting wage not typically above the mid-point of $24.70)

SCHEDULE: Up to 20 hours per week. Schedule is flexible during Monday–Friday business hours. Some evening meetings (2–3 per month, usually Thursdays).

DEPARTMENT: Administration, City Recorder's Office

What This Job Does

You help the City Recorder with important office and recordkeeping tasks. You may also fill in when the City Recorder is gone.

Main Responsibilities

  • Help prepare agendas and information packets for City meetings.
  • Attend assigned public meetings and take meeting minutes.
  • File, scan, organize, and maintain official records.
  • Prepare and post public notices.
  • Serve as a Notary Public and verify signatures on official documents.
  • Help process public records requests.
  • Assist with city elections tasks.
  • Provide basic support for Granicus (agenda software) and the City Hall audio/video system.
  • Do other similar office tasks as needed.

Minimum Qualifications

Education/Experience:

  • Associate degree in business, public administration, or a related field,

AND

  • 2 years of similar work experience,

OR

  • A mix of education and experience that gives you the needed skills.

Skills Needed:

  • Strong Microsoft Office skills
  • Ability to learn and follow state and local recordkeeping laws
  • Good organizational skills
  • Ability to write clearly
  • Able to understand and interpret city laws and procedures
  • Good judgment, confidentiality, and attention to detail
  • Able to work well with the public and coworkers
  • Comfortable using computers and office equipment
  • Strong verbal and written communication skills

Other Requirements

  • May need to become a Certified Municipal Clerk
  • Must be or become a Notary Public

Work Environment

Work is done in a normal office setting. Tasks include sitting, standing, walking, talking, listening, and using your hands for typing or filing. Occasional local travel may be needed.

Apply