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Notary Assistant Jobs in Utah (NOW HIRING)

Robert Half

Billing Specialist

Salt Lake City, UT · On-site

$21 - $29/hr

Handle customer questions professionally, process credit card transactions, notarize documents when needed, and assist with additional credit department tasks as assigned.* At least 2 years of ...

New

Eide Bailly LLP

Receptionist

Salt Lake City, UT

$15.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Answer and direct incoming calls and assist walk-in guests. * Maintain reception, conference rooms ... Notary Public certification is a plus, but not required. * Willing to work additional hours during ...

New

Eide Bailly LLP

Receptionist

Salt Lake City, UT

$15.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Answer and direct incoming calls and assist walk-in guests. * Maintain reception, conference rooms ... Notary Public certification is a plus, but not required. * Willing to work additional hours during ...

New

Eide Bailly LLP

Receptionist

Salt Lake City, UT · On-site

$15.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Answer and direct incoming calls and assist walk-in guests. * Maintain reception, conference rooms ... Notary Public certification is a plus, but not required. * Willing to work additional hours during ...

Sonepar

Credit and Collections Representative

Salt Lake City, UT · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Process payments (CC, ACH) and assist customers with online account access * Research and resolve ... Notary Public certification preferred * Proficiency in Microsoft Office (Outlook, Excel, Word, MS ...

TRC Companies, Inc.

Sr. ROW/Land Representative

Taylorsville, UT · On-site

$78K - $81K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsibilities * Assist ROW Supervisor in providing guidance to ROW Agents. * Secure permission ... Notary Public Experience is required in work related to right of way or real estate services ...

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All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Utah

Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What are the most commonly searched types of Notary jobs in Utah?

The most popular types of Notary jobs in Utah are:

What are popular job titles related to Notary Assistant jobs in Utah?

For Notary Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Utah look for?

The top searched job categories for Notary Assistant jobs in Utah are:

What cities in Utah are hiring for Notary Assistant jobs?

Cities in Utah with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Public Records Specialist

Utah Division of Human Resource Management

Salt Lake City, UT • On-site

$24 - $28/hr

Other

Posted 10 days ago

Job description

PUBLIC RECORDS SPECIALIST
OFFICE OF THE LIEUTENANT GOVERNOR
The Office of the Lieutenant Governor oversees notaries public for the State of Utah. The office is also responsible for processing public records requests as provided in the Government Records Access and Management Act (GRAMA) and for correctly archiving publicly recorded documents as required by state code.
The Office is looking for a dedicated individual to serve as its Public Records Specialist. This position is responsible for all processes concerning public records and documents in our office. This individual will oversee all notary applications and work with the office manager regarding notary administration. The position will work with individuals who submit GRAMA requests to ensure that the requests they make are responded to in a timely and lawful manner, as well as oversee the process for the archiving of public documents. This individual will also work daily with constituents requiring assistance in matters related to document authentication and general office assistance, as needed.
POSITION DETAILS& COMMITMENT
  • Salary - $24.00 - $28.00/hr
  • FT/PT Status - Full-Time
  • Work Format - In Person (Utah State Capitol - 350 N State St, Salt Lake City)
  • Schedule Code - AC - Employees in Offices of Elected Officials
  • Background Check Required - You must successfully pass a criminal history check.
  • Application Deadline - 11:59 PM (MDT) on August 18, 2026
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
KEY RESPONSIBILITIES (Subject to change depending on the needs of the office)
  • Process applications received for new and renewing notaries, including answering calls and responding to emails regarding notary applications
  • Process remote online notary and vendor applications
  • Maintain the public notary website
  • Investigate notary complaints and issue warnings, as needed
  • Maintain knowledge of the notary application process and implement improvements, as needed
  • Oversee all GRAMA requests submitted by constituents and organizations, and collaborate with others in the office, including attorneys, to locate records and draft responses
  • Oversee the process for retaining, transferring, and archiving all public documents or records in the office, as needed
  • Maintain a working knowledge of GRAMA code to answer relevant questions
  • Assist with the document authentication process and the front desk
  • Assist other staff in the office, as needed
  • Answer general office phone calls, including those related to elections, incorporations, annexations, document authentication, etc.
IDEAL QUALIFICATIONS
  • Bachelor's Degree or equivalent experience
  • Proven experience working in a professional office environment
  • Experience in reading, interpreting and implementing state code
  • Excellent communication skills-both written and verbal-with the ability to simplify and explain complex and technical concepts
  • Intermediate to advanced skills in Microsoft Office, Google Suite and Adobe Acrobat
  • Ability to deal with people in a manner that shows sensitivity, tact, and professionalism
  • Ability to organize, multitask, prioritize, and work under pressure

WHY YOU SHOULD JOIN OUR TEAMThe Lieutenant Governor's Office supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and teamwork. We offer a competitive benefits package-click here to view a summary of the benefits offered. We are a small office staffed with an excellent team that supports the Governor and all state agencies.
EEO STATEMENTThe State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.
Recruiter - Sarah Humphries; shumphries@utah.gov

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