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Notary Assistant Jobs in Utah (NOW HIRING)

FNF Group

Commercial Escrow Officer

Salt Lake City, UT · On-site

... * Assist with mentoring and training escrow staff as needed. * Perform other duties as assigned ... Utah Notary Public preferred. * Utah Title Insurance Producer License required or ability to obtain ...

Eastern Utah Community Credit Union (EUCCU)

MSA I

Moab, UT · On-site

$16.95 - $25.42/hr

... notary, close accounts, etc. * Assist members with opening CD's and educate members as to penalties, earnings, etc. * Provide backup to tellers upon request. * Set up auto transfers and sign up ...

EUCCU

MSA I

Moab, UT · On-site

$16.95 - $25.42/hr

... notary, close accounts, etc. * Assist members with opening CD's and educate members as to penalties, earnings, etc. * Provide backup to tellers upon request. * Set up auto transfers and sign up ...

EUCCU

MSA I

Moab, UT · On-site

$16.95 - $25.42/hr

... notary, close accounts, etc. * Assist members with opening CD's and educate members as to penalties, earnings, etc. * Provide backup to tellers upon request. * Set up auto transfers and sign up ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Utah?

The most popular types of Notary jobs in Utah are:

What are popular job titles related to Notary Assistant jobs in Utah?

For Notary Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Utah look for?

The top searched job categories for Notary Assistant jobs in Utah are:

What cities in Utah are hiring for Notary Assistant jobs?

Cities in Utah with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Utah as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 22% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

OFFICE & ACCOUNTING ADMIN

North Salt Lake, UT • On-site

Wanship Enterprises LLC
See more jobs at Wanship Enterprises LLCexternal

$19 - $23/hr

Full-time

Posted 25 days ago

Job description

Administrative & Accounting Assistant

Wanship Transportation is seeking an energetic, outgoing, and highly organized Administrative & Accounting Assistant to join our team.

Schedule: Monday–Friday | Full-Time
Pay: $19–$23/hour
Benefits: Full-Time Benefits Package

This role is ideal for a go-getter who enjoys wearing multiple hats, thrives in a fast-paced environment, and can quickly pivot between projects and priorities. This is an entry-level position with room for growth in Accounting, Human Resources, and Office Management.

Essential Duties & Responsibilities

Accounting & Administrative Support

  • Process accounts payable invoices and maintain accurate vendor records
  • Assist with invoice tracking, data entry, reconciliations, and accounting support
  • Coordinate business travel, including hotel, flight, and rental car reservations
  • Maintain calendars, schedules, deadlines, and project timelines
  • Serve as a Notary Public for company-related documents

Office & Facility Management

  • Oversee janitorial, yard service, building, and facility vendors
  • Coordinate flag maintenance, repairs, replacements, and half-mast procedures
  • Coordinate facility-related service providers
  • Coordinate employee meals, meetings, and company events

Marketing & Employee Engagement

  • Order and coordinate business cards, banners, and marketing materials
  • Coordinate employee birthday recognition
  • Coordinate annual Christmas boxes, customer cards, and holiday activities

General Support

  • Manage multiple projects while meeting deadlines
  • Identify problems, develop solutions, and take ownership of tasks
  • Support leadership with special projects and administrative requests
  • Perform other duties as assigned
Qualifications
  • Previous administrative, office management, bookkeeping, or accounting experience preferred
  • Proficiency with Microsoft Office 365, including Excel, Outlook, Word, and Teams
  • QuickBooks Online or accounting software experience preferred
  • Strong organizational, multitasking, and communication skills
  • Excellent attention to detail and follow-through
  • Ability to maintain confidentiality and professionalism
  • Notary Public certification preferred or willingness to obtain
  • Experience coordinating travel, meetings, and special events
  • Valid driver's license and ability to run local business errands as needed
  • Comfortable learning and utilizing new technology and AI tools
What We're Looking For
  • A self-starter who takes initiative without waiting to be asked
  • Someone who can switch gears quickly and remain organized under pressure
  • A positive, outgoing personality who enjoys working with employees, vendors, and customers
  • A highly dependable person who follows through and gets things done
  • A problem solver who can manage multiple projects and priorities
  • Someone who takes pride in keeping the office, projects, and people organized and supported

If you're highly organized, love variety, and enjoy being the person who keeps everything running smoothly, we'd love to meet you!

Apply