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Notary Assistant Jobs in Florida (NOW HIRING)

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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Administrative Assistant We are seeking a reliable, highly organized, and detail-oriented ... Prepare and notarize documents as needed * Prepare and process monthly sales tax payments

Concord Property Management LLC

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Property Management Assistant

Fort Lauderdale, FL · On-site

$18 - $20/hr

... a notary) Property Tasks - Schedule pest control services - Conduct move-in and move-out ... - Assist with Airbnb/short-term rental operations, including guest communication and issue ...

Concord Property Management LLC

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Property Management Assistant

Fort Lauderdale, FL · On-site

$18 - $20/hr

... a notary) Property Tasks - Schedule pest control services - Conduct move-in and move-out ... - Assist with Airbnb/short-term rental operations, including guest communication and issue ...

GovernmentJobs.com

Executive Assistant

Fort Myers, FL · On-site

$25.43/hr

Must obtain a Florida Notary Public designation within six months of employment * Proficient to ... * Assist with the timely processing of biweekly payroll and maintain secure, organized payroll ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What are the most commonly searched types of Notary jobs in Florida?

The most popular types of Notary jobs in Florida are:

What are popular job titles related to Notary Assistant jobs in Florida?

For Notary Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Florida look for?

The top searched job categories for Notary Assistant jobs in Florida are:

What cities in Florida are hiring for Notary Assistant jobs?

Cities in Florida with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Field Agent Assistant (Notary required)

TriSource Staffing Solutions

Daytona Beach, FL • On-site

$18 - $20/hr

Temporary

Posted 8 days ago

Job description

Field Agent Assistant (Right of Way)

Temporary Contract - 8 weeks anticipated

Full-Time | Local Travel Required

Pay rate: $18 per hour

We are seeking a motivated Field Agent Assistant to support right-of-way and utility field operations. This role involves conducting on-site property assessments, collecting field data, assisting with customer interactions, supporting land acquisition activities, and maintaining accurate documentation. Bilingual (Spanish) candidates are encouraged to apply.

Qualifications:

  • High school diploma or equivalent (Associate degree a plus)
  • At least 1 year of customer service or related experience
  • Strong computer skills, including iPad, Microsoft Office, and data entry
  • Valid driver's license and reliable transportation
  • Ability to work outdoors in varying weather and walk over uneven terrain
  • Strong communication and organizational skills
  • State Notary Public certification (or ability to obtain within 6 months)
  • Spanish bilingual preferred

This position requires local travel, occasional evening and weekend work, and the ability to work safely in outdoor environments. Previous right-of-way or utility experience is a plus but not required.