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Notary Assistant Jobs in Florida (NOW HIRING)

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Leesburg, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

MyFlorida

LEGAL ASSISTANT II - 41001185

Tampa, FL · On-site

$43K/yr

Notarize documents as needed if a notary. * Train lower level Legal Assistants. * Perform any and all duties as required. * Specific task assignments will be related to the examples listed above and ...

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All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Florida

Notary Assistant information

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper documentation. They often handle administrative tasks and may need to understand notary laws and procedures, but they do not perform notarizations themselves. Certification or training may be required depending on the jurisdiction.

Is there a demand for notary signing agents?

Yes, there is consistent demand for notary signing agents, especially those who are certified and experienced in loan document signings. They often work on a freelance basis, requiring knowledge of state laws and the ability to handle sensitive documents efficiently.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with additional responsibilities, such as signing agent roles for loan closings or mobile notary services, which often command higher fees. Experienced notaries with certifications and specialized skills in real estate or legal document notarization tend to earn higher incomes. Income varies based on location, workload, and the complexity of the notarizations performed.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

How much do Notaries get paid per notary?

Notary assistants typically earn between $10 and $20 per hour, depending on the region and employer. Some may receive a flat fee per notarization, which can range from $5 to $15, with additional compensation for travel or specialized services.
What are the most commonly searched types of Notary jobs in Florida? The most popular types of Notary jobs in Florida are:
What are popular job titles related to Notary Assistant jobs in Florida? For Notary Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in Florida look for? The top searched job categories for Notary Assistant jobs in Florida are:
What cities in Florida are hiring for Notary Assistant jobs? Cities in Florida with the most Notary Assistant job openings:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Personal Assistant - FL

Personal Assistant - FL

Vensure Employer Solutions

Miami, FL

Other

Posted 4 days ago

Job description

Position Summary

We are looking for a dedicated Personal Admin Assistant to start work quickly who can provide administrative & organizational services to support a National Firm that works with retired NFL players on disability claims & benefits, etc.

The Assistant would be responsible for managing schedules, making travel arrangements & following up on the arrangements, drafting professional correspondence, as well as notarizing important forms. This is a crucial role in helping our Managing partners manage their time and workload effectively.

Essential Duties and Responsibilities

  • Administrative Support: Scheduling appointments, managing calendars, answering phones and emails, taking meeting minutes, and preparing correspondence.
  • Travel Arrangements: Booking flights, accommodations, transportation, and creating detailed itineraries.
  • Communication Management & Skills: Acting as a point of contact, filtering communications, and relaying information. Excellent written and verbal communication, active listening, and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality.
  • Specialized Tasks: Notarizing critical forms needed for disability claims.
  • Tech Savvy: Proficiency in using MS Excel & navigation of spreadsheets.

Knowledge, Skills, and Abilities

  • Experience in administrative support roles.
  • Familiarity with travel arrangements and itinerary planning.
  • Excellent written and verbal communication skills.
  • Active listening and interpersonal skills.
  • Ability to handle sensitive information with discretion and maintain confidentiality.

Education & Experience

  • Be an online Notary OR a licensed Notary willing to become an online Notary.

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