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Estate Administration Jobs in Florida (NOW HIRING)

JMI Resource

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Trust & Estate Paralegal (Probate and Estate Planning REQUIRED)

Tampa, FL · On-site

$25 - $40/hr

This position is ideal for a detail-oriented professional with experience in estate planning and administration who can manage multiple priorities in a fast-paced environment. Key Responsibilities ...

JMI Resource

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Tax and Estate Planning Paralegal

Tampa, FL · On-site

$35 - $40/hr

Key Responsibilities: * Assist with trusts and estates administration, including probate matters * Support estate planning and drafting of legal documents * Prepare and review legal forms and filings

Wilmington Trust

Estate & Trust Administrator

Stuart, FL · On-site

$74K - $124K/yr

Estate & Trust Administrator We are seeking an experienced Estate Settlement Administrator to manage the full lifecycle of estate administration for high-net-worth clients (typically $3MM+ estates)

M&T Bank

Estate & Trust Administrator

Stuart, FL · On-site

$74K - $124K/yr

Estate & Trust Administrator We are seeking an experienced Estate Settlement Administrator to manage the full lifecycle of estate administration for high-net-worth clients (typically $3MM+ estates)

M&T Bank

Estate & Trust Administrator

Stuart, FL · On-site

$74K - $124K/yr

Estate & Trust Administrator We are seeking an experienced Estate Settlement Administrator to manage the full lifecycle of estate administration for high-net-worth clients (typically $3MM+ estates)

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Estate Administration information

See Florida salary details

$16.4K

$32.4K

$46K

How much do estate administration jobs pay per year?

As of Aug 26, 2026, the average yearly pay for estate administration in Florida is $32,356.00, according to ZipRecruiter salary data. Most workers in this role earn between $26,900.00 and $35,900.00 per year, depending on experience, location, and employer.

What is estate administration?

Estate administration is the process of managing and settling a deceased person's assets, debts, and final wishes. It typically involves gathering the person's assets, paying any outstanding debts or taxes, and distributing the remaining property to beneficiaries according to the will or state law if there is no will. Estate administration can be handled by an executor named in the will or by a court-appointed administrator if there is no will. The process can vary in complexity depending on the size of the estate and whether any disputes arise among heirs or creditors.

What are the key skills and qualifications needed to thrive in estate administration, and why are they important?

To thrive in Estate Administration, you need a solid understanding of probate law, financial management, and estate planning, often supported by a degree in law, accounting, or related certifications such as a Certified Trust and Fiduciary Advisor (CTFA). Familiarity with probate case management software, legal research tools, and document management systems is essential. Attention to detail, discretion, and strong interpersonal communication help professionals navigate sensitive family dynamics and complex documentation. These skills are crucial for ensuring legal compliance, efficient asset distribution, and maintaining trust with clients during emotionally charged situations.

What are some common challenges faced when handling estate administration, and how can they be managed effectively?

One common challenge in estate administration is navigating complex family dynamics or disputes among beneficiaries. Administrators must act impartially, communicate transparently, and document all decisions to minimize conflict. Additionally, managing deadlines for legal filings and tax obligations requires strong organizational skills and attention to detail. Collaborating closely with legal, tax, and financial professionals can help ensure compliance and smooth resolution of the estate.

What is the difference between Estate Administration vs Probate Clerk?

AspectEstate AdministrationProbate Clerk
CredentialsLegal knowledge, often a paralegal or legal assistant backgroundLegal or administrative background, familiarity with probate processes
Work EnvironmentLaw firms, estate planning offices, courtsCourt offices, legal departments, government agencies
Employer & IndustryLegal industry, estate planning firmsJudicial or government institutions

Estate Administration involves managing the entire estate settlement process, including gathering assets, paying debts, and distributing inheritances. Probate Clerks assist in the probate process, mainly handling court documentation and administrative tasks. While both roles require legal knowledge and work within the legal system, Estate Administrators have broader responsibilities, whereas Probate Clerks focus on court procedures and documentation.

How do I become the estate administrator?

To become an estate administrator, you typically need to be appointed by the court through a probate process, often requiring a formal petition and proof of eligibility. Relevant skills include organization, knowledge of estate laws, and sometimes a background in law or finance; in some cases, a bond may be required. The appointment process varies by jurisdiction and may involve submitting documentation and attending hearings.

What are popular job titles related to Estate Administration jobs in Florida?

For Estate Administration jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Estate Administration jobs in Florida look for?

The top searched job categories for Estate Administration jobs in Florida are:

Estate Administration jobs near you
Infographic showing various Estate Administration job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $32,356 per year, or $15.6 per hour.

Trust & Estate Administration Paralegal (FL)

Boca Raton, FL

Trueseek
See more jobs at Trueseekexternal

$90K - $150K/yr

Full-time

Re-posted 16 days ago

Job description

Trust & Estate Administration Paralegal

Based in Boca Raton, FL, we are a nationally recognized law firm known for its client-focused approach collaborative culture and commitment to delivering practical results. The Trusts & Estates practice is expanding and seeking an experienced Trust & Estate Administration Paralegal to join a growing team supporting sophisticated estate and trust administration matters involving high-net-worth individuals families fiduciaries and private clients. This role is ideal for a seasoned estates paralegal who values complex administration work direct client interaction and long-term professional stability within a supportive firm environment. This position offers a competitive base salary of $90,500–$150,000 plus comprehensive benefits.


Responsibilities

  • Handle all phases of estate and trust administration matters from inception through closing including probate and surrogate court filings in New Jersey and New York and preparation of federal and state estate tax returns fiduciary income tax returns and fiduciary accountings with accuracy and efficiency
  • Coordinate estate asset collection valuation distribution and trust funding activities while preparing and organizing estate administration documentation and related legal filings
  • Communicate directly with clients beneficiaries financial advisors accountants and fiduciaries while maintaining detailed records and managing multiple deadlines across active matters
  • Assist attorneys with estate planning administration and trust-related projects while utilizing estate administration and tax software platforms efficiently and accurately


Qualifications

  • College degree and/or paralegal certificate required; JD or paralegal candidates will also be considered
  • 5+ years of trust and estate administration experience with strong knowledge of estate and trust administration processes fiduciary accountings and estate tax matters
  • Strong organizational communication and time management skills with the ability to thrive in a fast-paced high-volume environment
  • Proficiency with estate tax software such as ONESOURCE/Fast Tax preferred; experience with HotDocs and Microsoft Word strongly preferred with strong written verbal and mathematical skills



Join Us This is an excellent opportunity for an experienced estates paralegal seeking sophisticated trust and estate administration work, mentorship and long-term stability. If this sounds like a fit, we encourage you to apply today.