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Notary Assistant Jobs (NOW HIRING)

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Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

$62K - $93K/yr

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Jun 15, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper procedures are followed during notarizations. They often handle administrative tasks and may need to understand legal requirements and use notary tools, but they do not perform the official act of notarization unless authorized. The role typically requires attention to detail and knowledge of state-specific notary laws.

Is being a notary a good side hustle?

Notary assisting can be a viable side hustle as it involves performing document notarizations, which often require minimal training and can be scheduled flexibly. It typically offers supplemental income, especially for those with good organizational skills and attention to detail, but earnings depend on the volume of assignments and local demand.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with legal or financial roles, such as loan signing agents or mobile notaries who handle real estate closings. These positions often offer higher fees per appointment, especially when they require specialized training or certification. Experience, location, and the complexity of the documents also influence earning potential.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the most common mistake made by a notary?

The most common mistake made by a notary assistant is failing to properly verify the identity of signers, which can lead to invalid notarizations. Additionally, errors such as incomplete or incorrect documentation and not following state-specific procedures are frequent issues that can compromise the validity of the notarization process.
More about Notary Assistant jobs
What cities are hiring for Notary Assistant jobs? Cities with the most Notary Assistant job openings:
What are the most commonly searched types of Notary jobs? The most popular types of Notary jobs are:
What states have the most Notary Assistant jobs? States with the most job openings for Notary Assistant jobs include:
What job categories do people searching Notary Assistant jobs look for? The top searched job categories for Notary Assistant jobs are:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of June 2026, with employment types broken down into 5% Locum Tenens, 19% Full Time, 2% Part Time, 17% Temporary, 56% Contract, and 1% Summer. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Bilingual Clerical Assistant / Notary Public - BCANP #002

NavitasPartners

Tempe, AZ

$19/hr

Full-time, Contractor

Posted 2 days ago

Job description

Job Title: Bilingual Clerical Assistant / Notary Public

Location: Phoenix, AZ
Duration: 6+ Month Contract

Position Overview

We are seeking a highly organized and detail-oriented Bilingual Clerical Assistant / Notary Public to provide advanced administrative and operational support within a fast-paced professional environment. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

This role is responsible for supporting daily administrative operations, coordinating projects, maintaining records, assisting with special initiatives, and delivering outstanding customer service to internal and external stakeholders.

Responsibilities
  • Provide comprehensive administrative and clerical support to departmental operations.
  • Coordinate and manage multiple assignments, projects, and deadlines while ensuring timely completion.
  • Prepare, review, and maintain reports, correspondence, records, and business documents with a high degree of accuracy.
  • Perform data entry, records management, and document control activities.
  • Schedule meetings, coordinate calendars, and organize departmental activities.
  • Develop presentations, spreadsheets, and reports using Microsoft Office applications.
  • Manage inventory and office supply tracking to support operational needs.
  • Utilize web-based applications and internal systems to support daily business functions.
  • Maintain confidentiality of sensitive information and records.
  • Provide professional customer service and support to internal and external stakeholders.
  • Assist with departmental initiatives and special projects as assigned.
Required QualificationsEducation
  • High School Diploma or GED required.
  • A combination of post-secondary education and relevant work experience may be substituted on a year-for-year basis.
Experience
  • Minimum of three (3) years of progressively responsible clerical and/or administrative experience required.
  • Equivalent combinations of education and directly related experience will be considered.
Skills & Competencies
  • Strong administrative and clerical support experience.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams.
  • Experience utilizing web-based applications and business systems.
  • Excellent organizational, time-management, and prioritization skills.
  • Strong data entry and records management capabilities.
  • Experience with inventory tracking and management.
  • Effective written and verbal communication skills.
  • Ability to analyze information, exercise sound judgment, and solve problems independently.
  • Strong attention to detail and commitment to accuracy.
  • Ability to manage multiple priorities in a dynamic work environment.
Preferred Qualifications
  • Experience working in public health, healthcare, clinical, social services, non-profit, or public administration environments.
  • Experience with Microsoft SharePoint.
  • Notary Public certification or related experience.
  • Bilingual proficiency in English and Spanish.


For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.