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Notary Assistant Jobs (NOW HIRING)

SkySource Solutions

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Public Notary Customer Service Rep (HYBRID)

Henderson, NV · On-site

$20 - $20.10/hr

As a Public Notary Customer Service Representative , you will assist members with digital estate planning services, answer customer inquiries, conduct secure online notarizations, and provide ...

Edge Settlement Associates

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Bilingual Permanent Notary Closer

Wyomissing, PA · On-site

$50K - $80K/yr

Maintain organized electronic and physical transaction files. * Assist with front-office ... Active Notary Public commission or ability to obtain promptly upon hire. * Minimum of 2 years of ...

Mobile Staff Solutions

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Construction Secretary / Notary (Sales-Focused)

Seffner, FL · On-site

$16 - $18/hr

Maintain organized filing systems (physical and digital) * Assist with scheduling, data entry, and general office operations Qualifications: * Active Florida Notary Public certification (required)

Stewart

Notary Support Specialist (NotaryCam)

Concord, NC · On-site +1

$41K - $68K/yr

... a Notary Support Specialist who directly engages in notary operations as operations support ... Performs a wide range of support functions to assist in departmental processes * Follows clearly ...

Filevine

If you are a notary and are interested in joining our network, please check here to find your state ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

The UPS Store 7655

Assistant Store Manager

Peoria, AZ · On-site

$17 - $20/hr

Assistant Store Manager - The UPS Store - Peoria, AZ Pay: $17.00-$20.00 per hour, depending on ... If you are not currently a Notary but are willing to become one, we are happy to consider you.

ROYS

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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Administrative Assistant We are seeking a reliable, highly organized, and detail-oriented ... Prepare and notarize documents as needed * Prepare and process monthly sales tax payments

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

More about Notary Assistant jobs

What cities are hiring for Notary Assistant jobs?

Cities with the most Notary Assistant job openings:

What are the most commonly searched types of Notary jobs?

The most popular types of Notary jobs are:

What states have the most Notary Assistant jobs?

States with the most job openings for Notary Assistant jobs include:

What are popular job titles related to Notary Assistant jobs?

For Notary Assistant jobs, the most frequently searched job titles are:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Business Office Assistant

Plano, TX • On-site

V4 Visas Passport Photo & Notary Services
See more jobs at V4 Visas Passport Photo & Notary Servicesexternal

$16.25 - $21.25/hr

Other

Posted 3 days ago

New

Job description

V4 Visas Passport Photo & Notary Services is seeking a reliable, professional, and tech-savvy Office Assistant to join our growing team in Plano, TX. This role provides direct customer service, handles office administration, and manages document processing tasks. Training will be provided.  

Job Details

  • Location: Plano, TX (On-Site) 
  • Schedule: Part-Time (Approx. 20–30 hours per week, flexible schedule options available)
  • Employment Type: 1099 Contractor or W-2 Employee — Options Available
  • Compensation: Competitive, based on experience

Key Responsibilities

  • Assist walk-in clients with passport photos, document notary, and visa/consular application intake. 
  • Provide high-level customer service in person, over the phone, and via email. 
  • Operate computer systems, administrative dashboards, and basic photo processing software. 
  • Maintain organized physical document files, mail handling, and daily office workflows. 

Required Qualifications

  • Must be authorized to work for any employer in the U.S.
  • High level of proficiency in spoken and written English.
  • Strong computer literacy and proficiency in Microsoft Office (Word, Excel, Outlook).
  • Excellent communication skills with a customer-first mindset.
  • High attention to detail, strong organizational skills, and dependability.
  • Comfortable working face-to-face with the public and handling sensitive personal documents.

Preferred Qualifications

  • Prior experience working at an Embassy, Consulate, or 3rd-party processing provider (e.g., VFS Global, BLS, CIBT, or similar).
  • Active Texas Notary Public commission (V4 will provide notary registration support and hands-on training for the right candidate).
  • Fluency in a secondary language (such as Hindi, Gujarati, or Spanish).
  • Intermediate digital photography skills or familiarity with basic camera operations.
  • Previous office administration or front-desk customer service experience.

How to Apply

Interested candidates should submit their resume to V4travelservices@gmail.com.

Apply