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Notary Assistant Jobs (NOW HIRING)

Edge Settlement Associates

Be Seen First

Bilingual Permanent Notary Closer

Wyomissing, PA · On-site

$50K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintain organized electronic and physical transaction files. * Assist with front-office ... Active Notary Public commission or ability to obtain promptly upon hire. * Minimum of 2 years of ...

Urgent

Stewart

Notary Support Specialist

$41K - $68K/yr

  • Medical

  • Retirement

  • PTO

Directly engages in notary operations as operations support. This role will require availability ... Performs a wide range of support functions to assist in departmental processes * Follows clearly ...

Stewart

Notary Support Specialist (NotaryCam)

Concord, NC · On-site +1

$41K - $68K/yr

  • Medical

  • Retirement

  • PTO

... a Notary Support Specialist who directly engages in notary operations as operations support ... Performs a wide range of support functions to assist in departmental processes * Follows clearly ...

Filevine

If you are a notary and are interested in joining our network, please check here to find your state ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

ROYS

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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Administrative Assistant We are seeking a reliable, highly organized, and detail-oriented ... Prepare and notarize documents as needed * Prepare and process monthly sales tax payments

AllOne Health

Administrative Assistant - Hybrid

Wilkes Barre, PA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Administrative Assistant AllOne Health is in the business of care; and service is what matters most ... Notary & Corporate Errands * Act as an in-house Notary Public, handling notarization of corporate ...

AllOne Health

Administrative Assistant - Hybrid

Wilkes Barre, PA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Administrative Assistant role will be responsible for ensuring smooth day-to-day operations ... Notary & Corporate Errands * Act as an in-house Notary Public, handling notarization of corporate ...

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

More about Notary Assistant jobs

What cities are hiring for Notary Assistant jobs?

Cities with the most Notary Assistant job openings:

What are the most commonly searched types of Notary jobs?

The most popular types of Notary jobs are:

What states have the most Notary Assistant jobs?

States with the most job openings for Notary Assistant jobs include:

What job categories do people searching Notary Assistant jobs look for?

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Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Notary Public / Retail Sales Associate

The UPS Store #3406

Middletown, NY

$15 - $17.25/hr

Full-time

Re-posted 16 days ago

Job description

The UPS Store in Middletown is looking to fill a Notary Public position with our team. This position would require a current NYS Notary Public license. A Notary Public at The UPS Store will provide exceptional service to our valued customers. In addition to notary services, you will also be working along with the rest of our team assisting customers with all our other provided services. You will earn an additional $.50 commission per signature on top of your base hourly salary.

The primary duty of a Notary Public at The UPS Store is to provide services to both walk-in customers and those scheduled by appointment. During down times between appointments, you will assist with other store functions as a retail customer-facing sales associate.  UPS Store associates deliver world-class customer service to all customers by receiving and processing packages for courier shipment and operating copiers, fax machines, binding equipment, laminating machines, and point-of-sale devices. The Associate expertly advises our valued customers by providing accurate information on our array of products, services, and best-value options and exhibits confidence by knowing best practices related to the industry.
The ideal candidate has previous retail sales experience, strong computer and internet skills, a high school diploma or GED, a friendly and genuinely helpful demeanor, and a professional appearance. He or she must be a fast learner who makes an effort to learn all aspects of the business in the shortest possible time.

RESPONSIBILITIES          

  • Provide Notary services to our customers
  • Delivers outstanding customer service to walk-in customers and telephone inquiries
  • Continuously practices good listening skills with customers, UPS Store team members, and leadership
  • Takes ownership of the customer's shipping needs and offers viable solutions
  • Takes action to learn all product and service offerings, alternative solutions, and industry trends
  • Operates all equipment, software, and devices in an expert fashion and is willing to teach others
  • Maintains a clean, organized, and safe working environment
  • Performs other duties as assigned

QUALIFICATIONS            

  • Current NYS Notary Public license
  • High school diploma or GED required
  • Retail/customer service experience
  • Good communication and people skills
  • Able to cross-sell and up-sell products and services.
  • Excellent packing skills
  • Strong computer skills, including Microsoft Office and Adobe Suites
  • Outstanding phone skills
  • Strong verbal and written communication skills, including spelling and math
  • Prompt, reliable, and responsible
  • Able to lift 40+ pounds

Apply