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Hoa Secretary Jobs (NOW HIRING)

Law Tyme, Inc.

Litigation Secretary

Alameda, CA · On-site

Dental insurance Litigation Secretary - Construction Defect (Plaintiff HOA) ($75-90K) East Bay Law Firm, located in Alameda, of 4 Attorneys, is seeking a Litigation Secretary. This position is in ...

Troon

Administrative Assistant

Bradenton, FL · On-site

$21/hr

Performs various secretarial duties for the Department Manager, such as filing, answering phones ... Prior HOA/Living Community, Resort or club experience. High school diploma or general education ...

Troon Golf

Administrative Assistant

Bradenton, FL · On-site

$16.25 - $22/hr

Performs secretarial and administrative duties in association with and as directed by the ... Prior HOA/Living Community, Resort or club experience. High school diploma or general education ...

HOA Talent

Compliance Coordinator

Chicago, IL · Hybrid

Hands-on experience with business registrations, payroll registrations, or entity filings (e.g., secretary of state filings, foreign qualifications, payroll tax account setup, multi-state compliance ...

FirstService Residential

Community Manager

Irvine, CA

$75/hr

Track and ensure requirements are met for processing CA Secretary of State Filings. Communication ... Conduct and advice the HOA Board during the board meetings in accordance to laws and regulations ...

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Hoa Secretary information

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$24.5K

$45.9K

$63K

How much do hoa secretary jobs pay per year?

As of Aug 31, 2026, the average yearly pay for hoa secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is an HOA secretary?

HOA Secretaries are responsible for managing and maintaining the official records and documents of a Homeowners Association (HOA). They handle meeting minutes, correspondence, and notices, ensuring compliance with legal requirements and HOA bylaws. Additionally, they may assist in organizing meetings, distributing agendas, and serving as a point of contact for homeowners regarding official communications. Their role is vital in ensuring transparency and proper documentation within the association.

What are some typical challenges faced by an HOA secretary and how can they be effectively managed?

HOA Secretaries often encounter challenges such as maintaining accurate records, ensuring timely distribution of meeting minutes, and managing communication between board members and residents. To handle these effectively, it's important to use organized filing systems—both digital and physical—set reminders for key deadlines, and remain responsive to inquiries. Familiarity with HOA bylaws and proper documentation practices will also help in navigating these responsibilities smoothly, contributing to the board's overall efficiency.

What are the key skills and qualifications needed to thrive as an HOA secretary, and why are they important?

To thrive as an HOA Secretary, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, typically supported by experience in office management or a related field. Proficiency with office software like Microsoft Office, document management systems, and sometimes HOA-specific management platforms is important. Excellent written and verbal communication, discretion, and the ability to multitask help you stand out in this role. These skills ensure accurate record-keeping, effective communication with homeowners and board members, and smooth functioning of the HOA’s administrative operations.
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What job categories do people searching Hoa Secretary jobs look for?

The top searched job categories for Hoa Secretary jobs are:

Infographic showing various Hoa Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Litigation Secretary

Alameda, CA • On-site

Law Tyme, Inc.
1 - 10 employees
Learn more about Law Tyme, Inc.external

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 17 days ago

Job description

Benefits:
  • Health insurance
  • Paid time off
  • Vision insurance
  • Bonus based on performance
  • Competitive salary
  • Dental insurance

Litigation Secretary - Construction Defect (Plaintiff HOA)  ($75-90K)
East Bay Law Firm, located in Alameda, of 4 Attorneys, is seeking a Litigation Secretary.  This position is in Construction Defect working on complex cases. We represent the Plaintiffs – HOA.
The ideal candidate will have Construction Defect experience, HOA experience, and/or Construction law experience. 
·         This is an “in office” position; no hybrid. 
Requirements:

·         5-10 years plus of Litigation Legal Secretary Experience 
·         Computer savvy in Microsoft Word programs
·         Strong attention to detail
·         Outstanding client services skills
·         Excellent formatting, proofreading and editing skills
·         Written and verbal communication skills
Job Description:

·         Drafting and editing correspondence and pleadings
·         Arranging Court Appearances, Depositions, Mediations, etc.
·         Assisting in compiling legal documents
·         Filing pleadings with the applicable court
·         Managing the Attorney’s Calendar
·         E-filing
·         Handling telephone calls w/clients, opposing counsel and courts
·         Maintaining and updating client files
This firm provides an excellent benefit package which includes Health, Dental, Eye, 401K, Paid Holidays, PTO and more.
Salary depends on experience, however, it can go as high as $90K with qualified experience in Construction Defect Law.
If you are an experienced Litigation Secretary and would like to work for an excellent firm, please submit your Resume today for an interview this week.