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Hoa Secretary Jobs (NOW HIRING)

R Globstad & Associates Inc

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HOA Management/Bookkeeping/Administrative Assistant

Snohomish, WA · On-site

$27 - $33/hr

... Secretary of State filings. -Administrative duties as requested: Tax packet mailings, office supply pick up, etc. -Bank deposit and post office mailings. -HOA Budget updates. -Other office duties as ...

Community Association Management Company

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HOA Administrative Assistant

Myrtle Beach, SC · On-site

$17 - $19/hr

Administrative/ Responsibilities The administrative Secretary supports the Community Association ... HOA, or legal assistant a plus experience Job Type: Full-time Starts at $17.00 per hour and up ...

HOA Talent

Compliance Coordinator

Chicago, IL · Hybrid

$70K - $85K/yr

Hands-on experience with business registrations, payroll registrations, or similar (e.g., state entity filings, secretary of state registrations, payroll tax account setup, foreign qualifications, or ...

HOA Talent

Compliance Coordinator

Chicago, IL · On-site

$70K - $85K/yr

Hands-on experience with business registrations, payroll registrations, or similar (e.g., state entity filings, secretary of state registrations, payroll tax account setup, foreign qualifications, or ...

All JobsHoa Secretary Jobs

Hoa Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do hoa secretary jobs pay per year?

As of Jul 21, 2026, the average yearly pay for hoa secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are HOA Secretaries?

HOA Secretaries are responsible for managing and maintaining the official records and documents of a Homeowners Association (HOA). They handle meeting minutes, correspondence, and notices, ensuring compliance with legal requirements and HOA bylaws. Additionally, they may assist in organizing meetings, distributing agendas, and serving as a point of contact for homeowners regarding official communications. Their role is vital in ensuring transparency and proper documentation within the association.

What are some typical challenges faced by an HOA Secretary and how can they be effectively managed?

HOA Secretaries often encounter challenges such as maintaining accurate records, ensuring timely distribution of meeting minutes, and managing communication between board members and residents. To handle these effectively, it's important to use organized filing systems—both digital and physical—set reminders for key deadlines, and remain responsive to inquiries. Familiarity with HOA bylaws and proper documentation practices will also help in navigating these responsibilities smoothly, contributing to the board's overall efficiency.

What are the key skills and qualifications needed to thrive as an HOA Secretary, and why are they important?

To thrive as an HOA Secretary, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, typically supported by experience in office management or a related field. Proficiency with office software like Microsoft Office, document management systems, and sometimes HOA-specific management platforms is important. Excellent written and verbal communication, discretion, and the ability to multitask help you stand out in this role. These skills ensure accurate record-keeping, effective communication with homeowners and board members, and smooth functioning of the HOA’s administrative operations.
More about Hoa Secretary jobs
What job categories do people searching Hoa Secretary jobs look for? The top searched job categories for Hoa Secretary jobs are:

HOA Management/Bookkeeping/Administrative Assistant

R Globstad & Associates Inc

Snohomish, WA • On-site

$27 - $33/hr

Part-time

Posted 6 days ago

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Job description

Part -Time with ability to grow. Starting with two days a week/14-16 hours. Willl work to THREE days a week with option of working two in-office and one remotely. Remote day will be a short one to two hours replying to emails.

Accounting and HOA Management office located in Snohomish.

$27 to $33 per hour DOE

Minimum Requirements:

-One year Bookkeeping experience.

-Word and Excel mastered

-Ability to interpret customer accounts and reply to phone calls and emails breaking down activity and explaining at a the most basic level.

-Self-starter and take initiative.

-Trustworthy with understanding of privileged and confidential information

-Ability to draft letters and notices from given details.

-Task management and follow-through skills a must!

-Some public speaking skills, be able to lead and speak during HOA meetings.

Preferred applicant would have some or all of the following:

-HOA Management experience.

-Advanced bookkeeping/accounting experience.

Job Duties:

-Post and deposit Homeowner Association payments.

-Pay HOA bills.

-Bank Reconciliation.

-Monthly financial statements.

-HOA invoicing

-HOA notices, newsletters and violation mailings/emails.

-Escrow demands

-Reply to homeowner questions and requests.

-Secretary of State filings.

-Administrative duties as requested: Tax packet mailings, office supply pick up, etc.

-Bank deposit and post office mailings.

-HOA Budget updates.

-Other office duties as requested.

Ideal candidate will have the requirements above and an interest in long-term employment and advancement of career. Willing to train in accounting/tax and expand the position for the right applicant.