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Hoa Secretary Jobs (NOW HIRING)

Altitude Community Law P.C.

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Senior Practice Assistant

Lakewood, CO · On-site

$70K - $80K/yr

This individual performs a variety of secretarial and administrative duties for two or more HOA attorneys while also accepting advanced legal support projects on behalf of the Transactional ...

FirstService Residential

Community Manager

Carlsbad, CA

$75K - $85K/yr

Track and ensure requirements are met for processing CA Secretary of State Filings. Communication ... Conduct and advice the HOA Board during the board meetings in accordance to laws and regulations ...

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Hoa Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do hoa secretary jobs pay per year?

As of Jun 9, 2026, the average yearly pay for hoa secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are HOA Secretaries?

HOA Secretaries are responsible for managing and maintaining the official records and documents of a Homeowners Association (HOA). They handle meeting minutes, correspondence, and notices, ensuring compliance with legal requirements and HOA bylaws. Additionally, they may assist in organizing meetings, distributing agendas, and serving as a point of contact for homeowners regarding official communications. Their role is vital in ensuring transparency and proper documentation within the association.

What are some typical challenges faced by an HOA Secretary and how can they be effectively managed?

HOA Secretaries often encounter challenges such as maintaining accurate records, ensuring timely distribution of meeting minutes, and managing communication between board members and residents. To handle these effectively, it's important to use organized filing systems—both digital and physical—set reminders for key deadlines, and remain responsive to inquiries. Familiarity with HOA bylaws and proper documentation practices will also help in navigating these responsibilities smoothly, contributing to the board's overall efficiency.

What are the key skills and qualifications needed to thrive as an HOA Secretary, and why are they important?

To thrive as an HOA Secretary, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, typically supported by experience in office management or a related field. Proficiency with office software like Microsoft Office, document management systems, and sometimes HOA-specific management platforms is important. Excellent written and verbal communication, discretion, and the ability to multitask help you stand out in this role. These skills ensure accurate record-keeping, effective communication with homeowners and board members, and smooth functioning of the HOA’s administrative operations.
More about Hoa Secretary jobs
What job categories do people searching Hoa Secretary jobs look for? The top searched job categories for Hoa Secretary jobs are:
Infographic showing various Hoa Secretary job openings in the United States as of May 2026, with employment types broken down into 4% As Needed, 52% Full Time, 41% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Community Association Manager - Legal Assistant

Community Association Manager - Legal Assistant

Century Complete

Alpharetta, GA

$18.50 - $22.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Job description

What You'll Do:

The Community Association Manager - Legal Assistant supports the Legal Team, Land Teams and Sales & Marketing. Responsibilities include HOA oversight, to include but not limited to, HOA Abstracts, working with existing HOA management companies, setting up new HOA's, establishing HOA Boards when needed, transition of HOA Boards, Assessment invoices, etc., until closeout.

Your Key Responsibilities Include:

 

HOA

  • Oversee the establishment of each Homeowners Association (HOA) and ensure compliance with regulations when CMP is required to form.
  • Communicate with Management Companies for existing HOA's.
  • Manage the creation of Covenants, Conditions, and Restrictions (CCR), Bylaws, and Design Guidelines for each community by working with the Legal Team. Draft Rules and Regs when required.
  • Contract and supervise management companies for communities where CMP will be the Board.
  • Review and organize HOA financial documents and process HOA Assessment invoices.
  • Ensure the HOA Abstract Tracker is current and accurate, and update folders for each community.
  • Ensure the HOA Assessment Tracker is current and accurate and notify Sales and Land Team of any updates.
  • Draft and process check requests and cashier's check requests.
  • Draft and process wire requests.
  • Set up new vendors in AP.
  • Draft Community Addendums when new project is acquired. Legal Team will review then send to Sales Support to upload.  Keep addendums updated with any new information.
  • Prepare HOA Abstracts once an LOI is executed and distribute to the teams. Keep updated until close out of community or deal is dead.
  • Draft HOA Disclosures, where applicable, for Communities with inactive HOA's.
  • Attend HOA meetings and events when required.
  • Manage Architectural Control Committee (ACC) requests. Be in the loop between the management company and the President of the Board on CMP Board run communities.
  • Advise on the need for amendments to CCR/Bylaws and ensure proper submission of all properties to each HOA.
  • Facilitate HOA turnovers and perform due diligence for potential acquisitions.
  • Facilitate the bonds/sureties process by collecting necessary information and signatures to request bonds, receive and obtain signatures on bonds, file scanned and executed bonds, and ensure delivery of the originals to the Land Development Manager or designated recipient.
  • Work with outside attorneys to record various HOA governing documents, legal documents, easements, etc.
  • Coordinate signatures from the Corporate VP of Land Acquisition.
  • Receive mail for Legal Department. Open, scan, distribute, file, etc.
  • Perform other duties as needed or assigned.

 

LICENSING

  • Ensure the Business License Tracker is current and accurate. Receive and process business license renewal notices. Assist the Land Team's requests for new Business licenses. Distribute renewed or new license to the Team. Keep folders updated for each municipality to include a copy of the license. Communicate with the Corporate Tax Department when new licenses are required as some are Business Tax Receipts.

 

  • Ensure the GC & RE Tracker is current and accurate. Keep focused on expiration dates and ensure renewal prior to expiration. Distribute renewed or new licenses to the Team. Keep folders updated for each municipality to include a copy of the license.
  • Assist team members applying for new General Contractor or Broker's licenses. Gather the information needed for the application, order study books, exam prep, etc.

ENTITIES

  • Update tracker with any changes/additions to CCS and CMP entities.
  • Update information with the Secretary of State, AZ eCorp, Sunbiz, etc., when necessary.

 

What You Have:

  • Comfortable speaking publicly, with excellent verbal and written communication abilities.
  • Strong computer skills in navigating and finding information effectively on the internet.
  • Exceptional organizational and time management skills with attention to detail.
  • Proficient in Microsoft Project, Word, Excel, and Access.

Your Education and Experience:

  • A Bachelor's degree in a related field or an equivalent combination of education and experience.
  • At least 3 years of experience in Real Estate Development project design, entitlement/permit processing, final platting, and project management.

We offer a competitive salary, bonus, full benefit suite including medical, dental, vision, Life, STD/LTD, 401(k) with employer match and paid vacation and sick leave. We are an EEO employer.  

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