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Mail Inserter Jobs in New York (NOW HIRING)

Custom Staffing

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Mailroom Associate

New York, NY · On-site

$30 - $32/hr

Equipment Operation & Basic Maintenance Hands-on skill operating mail processing equipment (postage meters, scanners, inserters) and print shop machinery (digital printers, cutters, folders, binders)

K2services

Service Specialist

Kenilworth, NJ · On-site

Operate mail processing equipment such as postage meters, scanners, inserters, and package tracking systems. * Maintain accurate records of incoming and outgoing shipments. * Coordinate with carriers ...

JRG Partners

Marketing Specialist

Queens, NY · On-site

$65K/yr

Coordinate mail drops and follow fulfillment and postal guidelines * Create insertion orders for the publications for ad placement and prepare purchase orders * Process monthly advertising invoices ...

Hofstra University

Mailroom Clerk, Grade B

Hempstead, NY · On-site

$34K/yr

... Mail Services technologies and learns to use print production equipment such as large-format printers, cutters, folders, laminators, shrink wrappers, binders, and inserters. * Prepares, prints, and ...

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How much do mail inserter jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for mail inserter in New York is $18.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $21.83 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

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Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $38,476 per year, or $18.5 per hour.

Mailroom Associate

Custom Staffing

New York, NY • On-site

$30 - $32/hr

Temporary

Medical, Dental, Vision

Re-posted yesterday

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Job description

Our client, a financial institution located in the financial district is seeking a long term full time Mailroom Associate to joing their growing team.
Monday-Friday 7a-4p flexible for 8a-5p.
$30.00-$32.00 per hour

Must be able to tracvel to their East Rutherford, NJ location as needed.
Job Description:
• Mail & Material Handling
Ability to sort, bundle, label, and distribute mail and printed materials accurately while following routing rules, deadlines, and security procedures. Attention to detail is critical to avoid mis delivery or reprints.
• Equipment Operation & Basic Maintenance
Hands-on skill operating mail processing equipment (postage meters, scanners, inserters) and print shop machinery (digital printers, cutters, folders, binders). Includes clearing jams, changing supplies, and identifying mechanical issues early.
• Quality Control & Inspection
Ability to physically inspect mail pieces and printed products for defects such as misprints, incorrect addresses, poor alignment, or damaged items—ensuring compliance with postal regulations and print standards before release.
• Manual Dexterity & Safety Awareness
Strong hand-eye coordination for tasks like feeding machines, trimming, packaging, sealing, and palletizing materials, while consistently following safety procedures, PPE requirements, and ergonomics to prevent injury.
• Time Management Under Production Pressure
Skill in physically managing workflow during peak volumes—prioritizing urgent jobs, meeting cutoff times, and maintaining productivity without sacrificing accuracy or safety.
Experience using systems like:
• USPS, FedEx, UPS shipping platforms
• Internal tracking tools (like BearTracks or similar)
Must be able to lift up to 40 lbs
Be well versed with MS Office