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Mail Inserter Jobs in New York (NOW HIRING)

K2services

Office Services Associate

New York, NY · On-site

$17.50 - $22/hr

Forward misdirected mail and deliveries when necessary. * Insert documents and promotional materials into envelopes for distribution. * Weigh envelopes and apply appropriate postage. * Coordinate ...

Opensity Solutions

Office Services Associate

New York, NY · On-site

$17.50 - $22/hr

Forward misdirected mail and deliveries when necessary. * Insert documents and promotional materials into envelopes for distribution. * Weigh envelopes and apply appropriate postage. * Coordinate ...

Reed Smith US

Office Services Specialist

Manhattan, NY · On-site

$48K - $55K/yr

... mail This role also: Assumes supervisory duties as needed Works as a team player and leader ... Collating Binding Inserting number or letter tabs Clock in and prioritize all incoming jobs Key ...

Computer Share

Production Team Lead

Edison, NJ · On-site

$19 - $26/hr

Production scheduling for print and insertion environments. * Cut- Sheet digital printing on Toner and Inket production printers. * Manual and Automated Booklet making. * High and Medium speed mail ...

New

Computershare

Production Team Lead

Edison, NJ · On-site

$19 - $26/hr

Production scheduling for print and insertion environments. * Cut- Sheet digital printing on Toner and Inket production printers. * Manual and Automated Booklet making. * High and Medium speed mail ...

New

Village Voice

Account Executive

New York, NY · On-site

Company Description Founded in 1955 by a small group that included Norman Mailer, The Village Voice ... inserts focused on arts, food, fashion, culture, music, and more. We consider that to be just the ...

Village Voice

Account Executive

New York, NY · On-site

Company Description Founded in 1955 by a small group that included Norman Mailer, The Village Voice ... inserts focused on arts, food, fashion, culture, music, and more. We consider that to be just the ...

ATD Technology LLC

Temp Receptionist

New York, NY · On-site

$20 - $22/hr

... mail and packages and logs in. 8. Keep area neat, clean, and presentable for all visitors. 9. ... Fold letters or circulars and insert in envelopes for all departments as directed by Purchasing ...

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Mail Inserter information

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How much do mail inserter jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for mail inserter in New York is $18.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $21.83 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

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Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $38,476 per year, or $18.5 per hour.

Field Service Representative III

Canon Business Process Services, Inc.

Manhattan, NY • On-site

Full-time

Re-posted 12 days ago

Canon Business Process Services rating

6.6

Company rating: 6.6 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

27th of 71 rated call and contact centers

Job description

Overview

Under general supervision, will perform a variety office services functions. Tasks may include mail processing & distribution, copy/scan/imaging/ fax, hospitality, reception and records, depending on customer needs, 

ResponsibilitiesCUSTOMER SERVICE
  • Insures total customer (internal & external) satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships
MAIL/PACKAGES/POUCHES
  • Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
  • Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
  • Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines; Log and deliver incoming overnight packages within established time frames
  • Log outgoing and incoming items as required and review for accuracy/completeness
SUPPLIES/COPYING/FAXING/ADMINISTRATION
  • Organize and distribute supplies to client; Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
  • Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
  • Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs
  • May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
  • Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, generate activity and confirmation reports, and call the receiver to confirm receipt as necessary
  • Perform other administrative duties from inserting, copying and photocopying to faxing as needed
  • Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

May possibly perform any of the following functions at the direction of the Site Manager:

  • Set up and maintain client's kitchen areas and conference rooms, order food and make coffee
  • Provide reception work such as answering telephones, taking messages and greeting visitors
  • Move boxes, supplies or furniture; replace light bulbs
  • May be requested to perform document scanning
  • Prepare outgoing items for shipping
  • Additional responsibilities that other employees at that site do not perform
  • May prepare reports in order to measure productivity and prepare billing charges
Qualifications
  • High school Diploma or equivalent
  • 5 + years' experience working in a mailroom or professional office environment
  • Able to assist other lower level FSRs as necessary                             
  • Thorough knowledge of all shipping procedures
  • Ability to perform all necessary computer skills required
  • Able to perform the functions of all equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.)
  • Excellent customer service, professional attitude and appearance are a must
  • Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

  • Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
  • May lift and/or move up to 50lbs.

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Employment Type: OTHER

What Canon Business Process Services employees say

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