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Mail Inserter Jobs in New York (NOW HIRING)

System One

Maintenance Technician

Eatontown, NJ · On-site

$65K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform routine preventative maintenance on high-speed automated production equipment, including print, fold, seal, and mail insertion systems * Troubleshoot mechanical, electrical, pneumatic, and ...

System One Holdings, LLC

Maintenance Technician

Eatontown, NJ · On-site

$65K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform routine preventative maintenance on high-speed automated production equipment, including print, fold, seal, and mail insertion systems * Troubleshoot mechanical, electrical, pneumatic, and ...

System One

Maintenance Technician

Eatontown, NJ · On-site

$65K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform routine preventative maintenance on high-speed automated production equipment, including print, fold, seal, and mail insertion systems * Troubleshoot mechanical, electrical, pneumatic, and ...

System One

Maintenance Technician

Eatontown, NJ · On-site

$65K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform routine preventative maintenance on high-speed automated production equipment, including print, fold, seal, and mail insertion systems * Troubleshoot mechanical, electrical, pneumatic, and ...

System One

Maintenance Technician

Eatontown, NJ · On-site

$65K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform routine preventative maintenance on high-speed automated production equipment, including print, fold, seal, and mail insertion systems * Troubleshoot mechanical, electrical, pneumatic, and ...

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All JobsMail Inserter JobsMail Inserter Jobs in New York

Mail Inserter information

See New York salary details

$9

$18

$23

How much do mail inserter jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for mail inserter in New York is $18.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $21.83 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs

What are popular job titles related to Mail Inserter jobs in New York?

For Mail Inserter jobs in New York, the most frequently searched job titles are:

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The top searched job categories for Mail Inserter jobs in New York are:

What cities in New York are hiring for Mail Inserter jobs?

Cities in New York with the most Mail Inserter job openings:

What are popular job titles related to Mail Inserter jobs in NY?

For Mail Inserter jobs in NY, the most frequently searched job titles are:

Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $38,476 per year, or $18.5 per hour.

Senior Mailroom Clerk

Phaxis - Support Services

Hempstead, NY • On-site

$19 - $21/hr

Full-time

Re-posted 12 days ago

Job description

  • University has an opening for Mailroom clerk
  • Sorts both U.S.P.S. and on-campus mail in preparation for daily deliveries.
  • Delivers mail on designated campus route for faculty and administrators. 
  • Supports the on-campus delivery process twice daily including the delivery of on-campus mail and packages.
  • Processes metered mail and packages for all classes of mail. 
  • Effective operation of Quadient mail machines and software programs. (Or comparable equipment and programs.)
  • Responsible for Customer Service interaction, with attention to detail, in a professional manner via phone, in person, work tickets, email, and/or service desks; and outreach to customer(s) when clarity is necessary.
  • Assists in preparation of bulk mail as needed.
  • Assists in preparation and metering of all mail types.
  • Understands, operates, and troubleshoots all industry standard Mail Services technologies, and is capable of being trained in print technology, including the printing machines for direct to print usage, large format printer and printing equipment, cutter, folder, laminator, shrink wrapper, stapler, hole puncher, jogger, perf/scoring machine, comb and tape binders, addresser, inserter, wafering machines, and the mail machines, as needed. 
  • Ability to work independently.
  • Flexible availability to work holidays and overtime, when necessary.
  • Working knowledge of Quadient (or similar) mail machines, EMS or comparable mail management software.
  • Proficiency in email, Microsoft Word and Excel.
  • Hempstead
  • Temp
  • Hempstead
  • Pay $19-$21
Phaxis logo

About Phaxis

Sourced by ZipRecruiter

Phaxis has been working on behalf of amazing clients and candidates for over 20 years, with much success. We have filled over 94,000 roles across our actively serviced clients. Our team understands how to deliver for our clients while guiding our candidates through their career journey and we all want to get you where you want to be. Your goals are our goals, and we treat them as such. Once you work with us, you’re a part of the team! How can we help you? We’re dedicated to helping you find yours.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Melville , NY, US

Year founded

2002

Social media

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