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Mail Inserter Jobs in Columbus, OH (NOW HIRING)

VIVA USA INC

Mailing Equipment Operator

Columbus, OH · On-site

$16 - $18/hr

Job Summary The client is hiring a Mailing Equipment (Inserter) Machine Operator - supporting our high-volume Print & Mail Operations team. This role is an excellent opportunity for someone with ...

Cass Information Systems

Mailroom Associate

Columbus, OH

$14.50 - $17.25/hr

Extracts mail from an automated mail opening machine and sorts invoices, mail inserts, checks, terms, and invoices based on mode, number of pages, etc. * Uses multiple separator sheets to organize ...

Cass Information Systems

Mailroom Associate

Columbus, OH · On-site

$14.50 - $17.25/hr

Extracts mail from an automated mail opening machine and sorts invoices, mail inserts, checks, terms, and invoices based on mode, number of pages, etc. * Uses multiple separator sheets to organize ...

Cass Information Systems

Mailroom Associate

Columbus, OH · On-site

$14.50 - $17.25/hr

Extracts mail from an automated mail opening machine and sorts invoices, mail inserts, checks, terms, and invoices based on mode, number of pages, etc. * Uses multiple separator sheets to organize ...

Cass Information Systems

Mailroom Associate

Columbus, OH

$14.50 - $17.25/hr

Extracts mail from an automated mail opening machine and sorts invoices, mail inserts, checks, terms, and invoices based on mode, number of pages, etc. * Uses multiple separator sheets to organize ...

Baesman Group, Inc.

Mailing/Lettershop Operator

Columbus, OH · On-site

$16.50 - $21.25/hr

Setting up and running the inserting and inkjet mail equipment * Mechanically inclined with ability to maintain and identify repairs of equipment * Ability to tray mail, band mail trays and sort ...

Baesman Group, Inc.

Mailing/Lettershop Operator

Columbus, OH · On-site

$16.50 - $21.25/hr

Setting up and running the inserting and inkjet mail equipment * Mechanically inclined with ability to maintain and identify repairs of equipment * Ability to tray mail, band mail trays and sort ...

Baesman Group, Inc.

Mailing/Lettershop Operator

Columbus, OH · On-site

$16.50 - $21.25/hr

Setting up and running the inserting and inkjet mail equipment * Mechanically inclined with ability to maintain and identify repairs of equipment * Ability to tray mail, band mail trays and sort ...

FedEx Office

Onsite Lead Consultant

Columbus, OH · On-site

Pick-up and deliver customer packages and mail throughout the onsite * Assemble packages and prepare goods for shipping by wrapping items in insulation, inserting items into shipping containers ...

NiSource, Inc.

Mailing Coordinator

Columbus, OH · On-site

$35K - $49K/yr

... inserters; • Perform return mail function as available; • Assist with meter operation as needed; • Assist team with any task needed to ensure same-day SLA's are met. • Minimum Core ...

NiSource

Mailing Coordinator

Columbus, OH

$35K - $49K/yr

Maintain sortation and quality logs based on mail sequencing; Sorters must maintain an equal volume of processing - based on 1st availability from inserters; Perform return mail function as available ...

NiSource, Inc.

Mailing Coordinator

Columbus, OH

$35K - $49K/yr

Maintain sortation and quality logs based on mail sequencing; Sorters must maintain an equal volume of processing - based on 1st availability from inserters; Perform return mail function as available ...

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Mail Inserter information

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How much do mail inserter jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for mail inserter in Columbus, OH is $15.96, according to ZipRecruiter salary data. Most workers in this role earn between $13.61 and $18.85 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

Is mailroom clerk a hard job?

A mailroom clerk job involves sorting, distributing, and handling mail and packages, often requiring attention to detail and physical activity. The job can be physically demanding and may involve repetitive tasks, but it generally does not require advanced skills or certifications. The difficulty level depends on the work environment and workload.

What job makes $10,000 a month without a degree?

A mail inserter typically does not earn $10,000 a month without specialized skills or experience. High-paying jobs that can reach this level often include roles such as sales managers, real estate brokers, or skilled trades like electricians or plumbers, which may require certifications but not necessarily a college degree. These positions often involve experience, certifications, or entrepreneurial efforts to achieve such income levels.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What does a mail inserter do?

A mail inserter is responsible for assembling and inserting documents, such as letters, bills, or marketing materials, into envelopes for mailing. The job often involves operating automated or semi-automated inserting machines and requires attention to detail to ensure accuracy and proper sorting. It is typically performed in a production environment with a focus on efficiency and quality control.

How do you become a mail sorter?

To become a mail sorter, you typically need a high school diploma or equivalent and basic math and organizational skills. On-the-job training is common, and familiarity with sorting equipment or mail handling procedures can be helpful. Some positions may require physical stamina and attention to detail.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

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Mail Inserter jobs near you
Mailing Equipment Operator

Mailing Equipment Operator

VIVA USA INC

Columbus, OH • On-site

$16 - $18/hr

Contractor

This job post has expired today. Applications are no longer accepted.

Job description

Position Overview
Description:
Job Summary
The client is hiring a Mailing Equipment (Inserter) Machine Operator - supporting our high-volume Print & Mail Operations team. This role is an excellent opportunity for someone with equipment experience or mechanical aptitude who wants to build a long-term career as part of the utility industry - a stable, growing field that offers strong development potential. You'll operate and troubleshoot Kern inserting equipment to prepare customer bills, notices, letters and other critical billing and safety documents for 6 different client organizations. Success in this role means joining and contributing to a dynamic team focused on achieving same-day mailing SLA's for 100,000+ mail pieces with high accuracy.
High School Diploma Or equivalent.
Ability to maintain safety, efficiency and productivity in a high-production environment.
Ability to work both independently and collaboratively in a team environment.
This position requires significant standing, walking and repetitive motion.
This position requires carrying or lifting objects up to 50 lbs. and pushing or pulling up to 80 lbs.
Ability to maintain accurate and legible records requiring basic math calculations.
Motivated to participate in continuous improvement objective - including 2-Second Lean, individual growth and development, and personal accountability goals.
Mechanical aptitude
Basic PC knowledge
Preferred Additional Qualifications for Position
Inserting operator experience
Previous work experience in high-production environment
Knowledge of USPS regulations and mail processing
Responsibilities:
Essential Functions
Learns and operates a Kern 3500 or 3600 electronic multi-station high-speed inserting machine and peripheral support equipment in a safe, efficient and productive manner;
Accurately sets-up document cuts, alignment, machine sensors and double-detection controls, cameras, insert stations and envelopes according to coinciding state and job specifications;
Effectively identifies causes of jams and/or down time and make operator-level adjustments when needed; request tech support as appropriate;
Continually monitors equipment operation, print quality, product accuracy and output to ensure mail piece assembly meets internal and USPS set expectations;
Maintains a minimum bill inserting production average rate of 10,000 pieces per hour with a maximum 1% fail rate;
Learns and adheres to basic document process strategies:
Internal job priorities;
Coordinated tray tags and sort adherence;
Quality focus through flag & divert procedures;
Determine indicia and non-indicia mailings;
Identify envelope and insert specifications;
Inspects equipment throughout shift, keeping machine in good working order. Performs cleaning procedures, adhering to Lean 5S guidelines throughout work area.
Covers breaks, lunches and additional shifts during vacations, sick time and production delays;
Assists team with any task needed to assure same-day SLA's are met.
Notes:
6:00 AM - 2:30 PM
Mon - Fri
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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