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Mail Inserter Jobs in Virginia (NOW HIRING)

Regent University

Mail Services Support

Virginia Beach, VA · On-site

$15.25 - $18.50/hr

Mail Services Support Job no: 50000297 Work type: Part time Location: Virginia Beach Categories ... Student must learn to operate the Hasler Folder & Inserter machine * Student will be required to ...

Regent University

Mail Services Support

Virginia Beach, VA

$15.25 - $18.50/hr

Mail Services Support Apply now Job no: 50000297 Work type: Part time Location: Virginia Beach ... Student must learn to operate the Hasler Folder & Inserter machine * Student will be required to ...

PrideStaff

Mail Overage Warehouse Associate

Springfield, VA · On-site

$18 - $20/hr

Keep sorting and inserter machinery stocked with necessary trays, sleeves, and components. * Follow ... Prior experience working within a direct mail facility, mail shop, or general warehouse setting is ...

Direct Mail Solutions

Machine Adjuster

Henrico, VA · On-site

Direct Mail Solutions is a leading full-service mail and fulfillment company based in Richmond ... You will set up and tear down inserting machines/card attachers used in our Lettershop Department.

FedEx Office

Mail Services Specialist

Richmond, VA · On-site

The Mail Services Specialist is responsible for the accurate, efficient, and timely handling of ... Assemble packages and prepare goods for shipping by wrapping items in insulation, inserting items ...

DMS

Production Assistant Manager

Henrico, VA

Oversee efficient and effective handling of inserted product/mail. Knowledge/ Skills/ Abilities: * A minimum of 2 years' experience in a production environment is required. * Ability to set ...

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Mail Inserter information

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How much do mail inserter jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for mail inserter in Virginia is $16.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.76 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What is the most legitimate work from home job?

A mail inserter job can often be done remotely, especially if it involves assembling materials or operating digital tools. However, most mail inserter roles are typically performed on-site at mailing facilities, so legitimate remote work options in this field are limited; many remote work opportunities are found in administrative, customer service, or freelance roles.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Virginia? For Mail Inserter jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Virginia look for? The top searched job categories for Mail Inserter jobs in Virginia are:
What cities in Virginia are hiring for Mail Inserter jobs? Cities in Virginia with the most Mail Inserter job openings:
What are popular job titles related to Mail Inserter jobs in VA? For Mail Inserter jobs in VA, the most frequently searched job titles are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Virginia as of June 2026, with employment types broken down into 92% Full Time, and 8% Nights. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $34,867 per year, or $16.8 per hour.
Mail Services Support

Mail Services Support

Regent University

Virginia Beach, VA • On-site

$15.25 - $18.50/hr

Part-time

Posted 13 days ago

Regent University rating

7.7

Company rating: 7.7 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

215th of 535 rated colleges and universities

Job description

Mail Services Support
Job no: 50000297
Work type: Part time
Location: Virginia Beach
Categories: Student & Temporary
Responsibilities:
  • Student will drive to Post Office every morning to receive USPS mail destined for Regent University
  • Student will sort all mail/packages, with accuracy, to various schools and departments
  • Student will deliver/receive mail/packages throughout Regent University, Regent Commons and Village, Christian Broadcasting Network, and Founder's Inn
  • Student must learn to operate SendSuite Live mailing program
  • Student must learn to operate Connect+ mail machine
  • Student must learn to operate the Hasler Folder & Inserter machine
  • Student will be required to prepare USPS/UPS/FedEx/DHL documentation for outgoing mailings
  • Student will deliver all outgoing USPS mail to the Post Office

Requirements:
  • Able to organize and prioritize their work to meet deadlines
  • High level of accuracy and excellent attention to detail
  • Dependable, hard-working, and able to take direction
  • Learn quickly and enjoy having a wide variety of tasks
  • Be physically able to walk up four flights of stairs
  • Be physically able to carry 50+ lbs. a distance of 50 ft.
  • Current Regent University student in good standing

Benefits
Not benefits eligible
Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.
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Advertised: 27 Jan 2026 Eastern Standard Time
Applications close: 27 Jul 2026 Eastern Daylight Time
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