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Mailing Machine Operator Jobs in Virginia (NOW HIRING)

BCForward

Scanning/Mailing Operator

Virginia Beach, VA · On-site

$17 - $19/hr

Some moving boxes and loading paper into machines will be required. Project prep and scan work will ... Entry Operator or Office Clerk (not a must but an asset) Experience with MS Office and data ...

kgs

General Clerk 1

Harrisonburg, VA · On-site

$14.50 - $18/hr

... operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required ...

kgs

General Clerk 1

Harrisonburg, VA

$14.50 - $18/hr

... operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required ...

Koniag

General Clerk 1

Harrisonburg, VA

$14.50 - $18/hr

... operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required ...

Koniag Government Services

General Clerk 1

Harrisonburg, VA

$14.50 - $18/hr

... operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required ...

Koniag, Inc.

General Clerk 1

Harrisonburg, VA · On-site

$14.50 - $18/hr

... operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required ...

Campus Apartments

Apartment Leasing Agent

Richmond, VA · On-site

$16.25 - $18.75/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Apartment Leasing Agent

Richmond, VA

$16.25 - $18.75/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Leasing Agent

Richmond, VA

$16.50 - $19.75/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Leasing Consultant

Richmond, VA

$16.25 - $19.25/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Leasing Consultant

Richmond, VA · On-site

$16.25 - $19.25/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Apartment Leasing Agent

Richmond, VA · On-site

$16.25 - $18.75/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Leasing Agent

Richmond, VA · On-site

$16.50 - $19.75/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

Campus Apartments

Leasing Consultant

Richmond, VA · On-site

$16.25 - $19.25/hr

... includes the mailing of renewal offers, logging of responses and management of property ... Ability to operate fax machine, copier, telephone, personal computer, typewriter, calculator ...

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All JobsMailing Machine Operator JobsMailing Machine Operator Jobs in Virginia

Mailing Machine Operator information

See Virginia salary details

$12

$18

$23

How much do mailing machine operator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for mailing machine operator in Virginia is $18.22, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $19.52 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mailing Machine Operator, and why are they important?

To thrive as a Mailing Machine Operator, you need attention to detail, basic mechanical aptitude, and a high school diploma or equivalent. Familiarity with mailing equipment, postal software systems, and sometimes certifications in equipment operation are often required. Strong organizational skills, reliability, and the ability to work efficiently both independently and as part of a team are valuable soft skills. These abilities ensure accurate, timely mail processing and support smooth workflow in busy mailrooms or fulfillment centers.

What is the difference between Mailing Machine Operator vs Inserter?

AspectMailing Machine OperatorInserter
CredentialsBasic certifications or on-the-job trainingBasic certifications or on-the-job training
Work EnvironmentMailing facilities, print shopsMailing facilities, print shops
Industry UsageMailing and printing industriesMailing and printing industries
Job FocusOperating mailing machines for bulk mailingLoading and managing inserting machines for mail assembly

Mailing Machine Operators and Inserters often work in similar environments within mailing and printing industries. While Mailing Machine Operators focus on operating mailing machines for bulk mailing tasks, Inserters handle inserting documents into envelopes or packages. Both roles require similar skills and certifications, but their specific duties differ in the mailing process.

What are Mailing Machine Operators?

Mailing Machine Operators are workers who operate and maintain equipment used to prepare outgoing mail. Their tasks include loading mail into machines, monitoring machines for jams or errors, and ensuring correct postage is applied. They may also sort mail, package materials, and keep records of items processed. Attention to detail and good organizational skills are important in this role. Mailing Machine Operators are commonly employed by businesses, government agencies, and mailing services.

What does a mail inserter operator do?

A mail inserter operator is responsible for operating machines that assemble and insert documents, such as bills, statements, or marketing materials, into envelopes for mailing. They set up, monitor, and troubleshoot the equipment to ensure accurate and efficient processing, often working in a production or mailing facility. Basic knowledge of machinery operation and attention to detail are important for this role.

What are some common challenges faced by Mailing Machine Operators, and how can they be overcome?

Mailing Machine Operators often encounter challenges such as managing high volume mail runs, dealing with frequent machine jams or malfunctions, and maintaining accuracy under tight deadlines. To overcome these, operators benefit from developing strong troubleshooting skills, adhering to regular maintenance schedules, and staying organized to minimize errors. Collaboration with supervisors and maintenance technicians is also key to quickly resolving issues and ensuring smooth workflow.
What are popular job titles related to Mailing Machine Operator jobs in Virginia? For Mailing Machine Operator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mailing Machine Operator jobs in Virginia look for? The top searched job categories for Mailing Machine Operator jobs in Virginia are:
Mailing Machine Operator jobs near you
Inkjet/Inserter Operator

Inkjet/Inserter Operator

Worth Higgins & Associates Inc

Richmond, VA

$15.50 - $17.50/hr

Other

Posted 13 days ago

Job description

Description

ob Title: Inkjet/Inserter Operator - Mailing Department


Job Overview:
Worth Higgins & Associates is seeking a detail-oriented and experienced Inkjet/Inserter Operator to join our mailing team. The successful candidate will be responsible for operating and maintaining high-speed inkjet printing and inserter equipment to prepare and process mailings accurately and efficiently. This role is critical in ensuring that all mail pieces are produced in accordance with quality standards, meeting deadlines and client specifications.

Key Responsibilities:

  • Operate  and maintain inkjet printing systems to print addresses, barcodes, and other variable data onto mailpieces.
  • Set up, adjust, and troubleshoot inserter machines to ensure accurate insertion of documents and materials into envelopes or other containers.
  • Monitor machine performance, ensuring smooth operation and minimal downtime.
  • Perform routine maintenance on equipment, including cleaning, lubricating, and replacing parts as necessary.
  • Inspect printed and inserted materials for accuracy, quality, and compliance with client specifications.
  • Adjust machine settings as needed to accommodate different paper sizes, types, and job requirements.
  • Follow production schedules and prioritize tasks to meet deadlines.
  • Maintain an organized and clean work environment, ensuring adherence to safety guidelines.
  • Document job details and production data, including quantities, equipment issues,  and maintenance performed.
  • Report any machine malfunctions or material shortages to the supervisor for timely resolution.
  • Collaborate with team members and supervisors to ensure smooth workflow and job completion.


Work Environment:

  • Fast-paced production environment.
  • Exposure to noise from machinery.
  • Strict adherence to safety protocols is essential.

Requirements

 Qualifications:

  • High school diploma or equivalent; technical or vocational training in printing or machine operation is a plus.
  • Previous experience operating inkjet printers and/or inserter machines in a high-volume mailing or print environment.
  • Familiarity with variable data printing and mailing processes.
  • Strong attention to detail and ability to catch errors during the production process.
  • Ability to troubleshoot and perform basic maintenance on machinery.
  • Excellent time management and organizational skills.
  • Ability to work in a fast-paced environment and meet tight deadlines.
  • Good communication skills and a team-oriented attitude.

Physical Requirements:

  • Ability to lift up to 50 pounds.
  • Ability to stand for long periods of time.
  • Manual dexterity for machine operation and maintenance tasks.

Preferred Skills:

  • Experience with high-speed mailing equipment such as Pitney Bowes, Bell & Howell, or similar.
  • Knowledge of mailing industry standards and postal regulations.
  • Familiarity with production scheduling and inventory control systems.

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