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Mailing Machine Operator Jobs in Virginia (NOW HIRING)

SINA18 LLC

Front Desk

Sandston, VA · On-site

$14 - $15/hr

Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service ... EQUIPMENT OPERATED: * Computer * Fax machine * Copy machine * Multi-line telephone console

SINA18 LLC

Front Desk

Richmond, VA

$14 - $15/hr

Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service ... EQUIPMENT OPERATED: * Computer * Fax machine * Copy machine * Multi-line telephone console

SINA18 LLC

Front Desk

Richmond, VA · On-site

$14 - $15/hr

Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service ... EQUIPMENT OPERATED: * Computer * Fax machine * Copy machine * Multi-line telephone console

SINA18 LLC

Front Desk

Sandston, VA · On-site

$14 - $15/hr

Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service ... EQUIPMENT OPERATED: * Computer * Fax machine * Copy machine * Multi-line telephone console

SINA18 LLC

Front Desk

Sandston, VA · On-site

$14 - $17.50/hr

Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service ... OPERATED: * Computer * Fax machine * Copy machine * Multi-line telephone console * Commercial ...

City of Richmond

Office Assistant Courier

Richmond, VA

$41K - $55K/yr

Preparing bulk mailing, distributing mail and providing general information to all internal and ... Operating machines to insert and fold notices into mailers. Data Entry Filing and maintaining ...

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All JobsMailing Machine Operator JobsMailing Machine Operator Jobs in Virginia

Mailing Machine Operator information

See Virginia salary details

$12

$18

$23

How much do mailing machine operator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for mailing machine operator in Virginia is $18.22, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $19.52 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Mailing Machine Operator, and why are they important?

To thrive as a Mailing Machine Operator, you need attention to detail, basic mechanical aptitude, and a high school diploma or equivalent. Familiarity with mailing equipment, postal software systems, and sometimes certifications in equipment operation are often required. Strong organizational skills, reliability, and the ability to work efficiently both independently and as part of a team are valuable soft skills. These abilities ensure accurate, timely mail processing and support smooth workflow in busy mailrooms or fulfillment centers.

What is the difference between Mailing Machine Operator vs Inserter?

AspectMailing Machine OperatorInserter
CredentialsBasic certifications or on-the-job trainingBasic certifications or on-the-job training
Work EnvironmentMailing facilities, print shopsMailing facilities, print shops
Industry UsageMailing and printing industriesMailing and printing industries
Job FocusOperating mailing machines for bulk mailingLoading and managing inserting machines for mail assembly

Mailing Machine Operators and Inserters often work in similar environments within mailing and printing industries. While Mailing Machine Operators focus on operating mailing machines for bulk mailing tasks, Inserters handle inserting documents into envelopes or packages. Both roles require similar skills and certifications, but their specific duties differ in the mailing process.

What are Mailing Machine Operators?

Mailing Machine Operators are workers who operate and maintain equipment used to prepare outgoing mail. Their tasks include loading mail into machines, monitoring machines for jams or errors, and ensuring correct postage is applied. They may also sort mail, package materials, and keep records of items processed. Attention to detail and good organizational skills are important in this role. Mailing Machine Operators are commonly employed by businesses, government agencies, and mailing services.

What does a mail inserter operator do?

A mail inserter operator is responsible for operating machines that assemble and insert documents, such as bills, statements, or marketing materials, into envelopes for mailing. They set up, monitor, and troubleshoot the equipment to ensure accurate and efficient processing, often working in a production or mailing facility. Basic knowledge of machinery operation and attention to detail are important for this role.

What are some common challenges faced by Mailing Machine Operators, and how can they be overcome?

Mailing Machine Operators often encounter challenges such as managing high volume mail runs, dealing with frequent machine jams or malfunctions, and maintaining accuracy under tight deadlines. To overcome these, operators benefit from developing strong troubleshooting skills, adhering to regular maintenance schedules, and staying organized to minimize errors. Collaboration with supervisors and maintenance technicians is also key to quickly resolving issues and ensuring smooth workflow.
What are popular job titles related to Mailing Machine Operator jobs in Virginia? For Mailing Machine Operator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mailing Machine Operator jobs in Virginia look for? The top searched job categories for Mailing Machine Operator jobs in Virginia are:
Mailing Machine Operator jobs near you

Front Desk

SINA18 LLC

Sandston, VA • On-site

$14 - $15/hr

Other

Posted 16 days ago

Job description

SUMMARY:

Responsible for answering and transferring phone calls, checking guests in and out of the hotel, taking reservations and interacting with guests to provide the best quality service possible. Performs sales and customer service functions related to guest registration, reservations, and revenue collections, in a manner that will ensure hotel guests receive a secure place to stay with friendly, attentive service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Provide exceptional customer service to all hotel guests, making their stay as comfortable and accommodating as possible while achieving team and Brand goals.
  • Perform quality assurance (QA) requirements for department.
  • Communicate with Manager regarding status of groups.
  • Communicate with Housekeeping regarding VIP arrivals and expediting VR rooms.
  • Communicate pertinent shift information to Manager/Supervisor and team members both verbally and in writing via log-book. Update as necessary.
  • Pass on pertinent information to next shift: Group information, current selling strategy, follow-up required for guests or shift responsibilities.
  • Assist team with training, supplies and support in order to consistently provide Brand quality service.
  • Register guests, assign rooms, & issue room keys.
  • Make courtesy call to guests to assure their complete satisfaction with their room, etc.
  • Schedule and make Wake-up Calls.
  • Receive and transmit messages.
  • Keep records of occupied rooms and guests' accounts.
  • Make and confirm reservations.
  • Present statements to and collect payments from departing guests.
  • Provide solutions to problems for guests, associates and management. Use empowerment to exceed associate/guest expectations and resolve conflicts.
  • Schedule dry cleaning service, post to guest folio and deliver to guest rooms.
  • Perform administrative functions for guests, i.e., faxing, coping, mailing, over-night mail service, and other clerical duties.
  • Implement, monitor and carryout guest honors program.
  • Clean and maintain organized work area. Stock all printers and restock any guest supplies needed at front desk.
  • Clean, organize, and maintain lobby area (news papers, coffee table, clean doors, windows, etc. as necessary).
  • Post grocery-shopping tickets.
  • Coordinate meeting room function book; booking and quoting dates; coordinating with other department's food and beverage setups including coordinating the room facility, setups and breakdown.
  • Posting charges and expenses to the folio for the meeting room for guests.
  • Deliver requested amenities to guest rooms (rollaway beds, cribs, pillows, blankets, towels, small amenity items, etc.).
  • Verify bucket-check against computer information.
  • Count drawers, make deposit drop verified by witness, and run initials.
  • Close and balance shift.
  • Communicate with Housekeeping Supervisor regarding early and late check-ins, checkouts, stay-overs, and special requirements for amenities.
  • Document all maintenance related requests in the Maintenance Request Log/or Work Order Book.
  • May perform housekeeping and minor maintenance duties as needed or requested by management.
  • Use empowerment to exceed associate expectations and resolve conflicts.
  • Remain highly visible and be readily available for guests at all times.
  • Take initiative to offer assistance or answer questions throughout the hotel.
  • Proper administration of key control.
  • Willingness and ability to train new associates.
  • Complete maintenance work orders and deliver to the supervisor in a timely manner.
  • Thoroughly understand and implement the Brand service culture.
  • Perform all shift checklist responsibilities.
  • Support team members to ensure the team's entire workload is completed daily.
  • May be asked to operate a motor vehicle in the course of running errands for the hotel.
  • Perform other duties as required.
SUPERVISORY RESPONSIBILITIES:
  • None

SPECIAL REQUIREMENTS:

  • Prompt and regular attendance.
  • Work flexible hours and/or overtime as required. The hotel operates 7 days a week, 24 hours a day. Department schedules must accommodate fluctuating business demands and associates may be asked to work shifts other than those they prefer or normally work and overtime as required.
  • Comply with hotel and/or department uniform and professional behavior and appearance standards.
  • Carry out all reasonable requests by team leaders and managers and act as a team player with all levels of staff.
  • Participate in all mandatory job training and meetings.
  • Adhere to property policies and procedures, the Employee Handbook, and/or other property and IMM documents.
  • Immediately report any suspicious activities by guests or others.
  • Ability to successfully complete brand standard training including brand service training.
EQUIPMENT OPERATED:
  • Computer
  • Fax machine
  • Copy machine
  • Multi-line telephone console
  • Commercial coffee machine
  • Ozone machines
  • Vacuum cleaner; shop vac
  • Fire Alarm Panel
PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.

    • While performing the duties of this job, the associate is occasionally required to sit; regularly use hands to handle, or feel objects, tools, or controls; and talk and hear.
    • The associate is regularly required to stand, walk, and reach with hands and arms.
    • The associate must frequently lift and/or move up to 30 pounds.
    • Specific vision abilities required by this job include close vision and the ability to adjust focus.
    • The noise level in the work environment is usually moderate.
SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interview; reference and other background checks, and job related tests may be required.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.

Education and/or Experience:
  • High School diploma or GED preferred.
  • Six months to one year related experience preferred.
Knowledge, Skills and Abilities:
  • Ability to maintain confidentiality of business and financial matters and information related to the property, owner(s), partners, guests, associates, etc.
  • Good interpersonal skills. Ability to work in a courteous, tactful and patient manner with other associates, management, guests, vendors, suppliers, and other members of the general public conducting business with the property.
  • Ability to communicate effectively verbally and in writing and excellent telephone skills.
  • Ability to work in a fast-pace, high-energy and demanding work environment.
  • Basic knowledge of hotel operations or ability to learn quickly.
  • Ability to work as a team player with all levels of associates.
  • Dedicated, hard-working, self-motivated.
  • Good time management skills; multi-tasks skills; ability to prioritize; and coordinate details.
  • Flexibility to adjust work priorities as necessary.
  • Practice safety standards at all times.
  • Computer skills required.
  • Skill in operation of tools and equipment listed below.
  • Complete knowledge of Emergency Equipment Manual, i.e., utility and water shutoff equipment, fire alarm system/panel and emergency procedures, etc.

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