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Mail Inserter Jobs in Virginia (NOW HIRING)

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

Blessinger Legal

Paralegal

Falls Church, VA · On-site

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

Blessinger Legal

Paralegal

Falls Church, VA · On-site

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

Blessinger Legal

Paralegal

Falls Church, VA · On-site

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

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All JobsMail Inserter JobsMail Inserter Jobs in Virginia

Mail Inserter information

See Virginia salary details

$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for mail inserter in Virginia is $16.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.76 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs

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For Mail Inserter jobs in Virginia, the most frequently searched job titles are:

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The top searched job categories for Mail Inserter jobs in Virginia are:

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Cities in Virginia with the most Mail Inserter job openings:

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For Mail Inserter jobs in VA, the most frequently searched job titles are:

Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Virginia as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $34,867 per year, or $16.8 per hour.

Graphic Designer (Conservative Politics) at HSP Direct Ashburn, VA

Dan Cummins Ford Lincoln

Ashburn, VA • On-site

$50 - $70/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Key responsibilities

  • Design print materials for nonprofit and political fundraising campaigns, including direct mail packages, donor newsletters, calendars, and inserts.

  • Collaborate with creative team members to translate concepts into visually compelling layouts that drive results.

  • Prepare package files for print production, ensuring accuracy and high quality.

Job description

Graphic Designer (Conservative Politics) job at HSP Direct. Ashburn, VA. HSP Direct is a full-service direct marketing agency specializing in fundraising for conservative nonprofits and political candidates. We are seeking a motivated Graphic Designer to join our team and contribute to our clients’ fundraising programs. The ideal candidate will have a passion for conservative politics, a strong eye for design, excellent collaboration skills, and solid project management abilities. This is a great opportunity for designers early in their career to grow within a mission-focused, fast-paced agency environment.

This is a full-time, in-office position located in Ashburn, VA; remote work is not an option.

What You’ll Do
  • Design effective print materials for nonprofit and political fundraising campaigns, including direct mail packages, donor newsletters, calendars, and other inserts.
  • Be a forever student of direct response. A successful Graphic Designer is hungry to learn the best practices of direct-response and study what’s working both in our agency and across the industry.
  • Be obsessed with results. A successful Graphic Designer is always seeking to improve client performance through creative design and strategic testing of package elements.
  • Maintain a positive, solution-oriented mindset. We’re looking for someone who thrives on challenges and enjoys problem-solving.
  • Build strong relationships with HSP’s Creative team of copywriters, translating their creative concepts into visually compelling layouts that drive results.
  • Collaborate with HSP’s Project Managers to prepare package files for print production, ensuring accuracy and high quality.
What We’re Looking For
  • Technical proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign), Figma, or similar design tools.
  • Alignment with HSP’s mission and share in our commitment to support conservative clients and principles.
  • Clear and effective communicator who welcomes collaboration and feedback.
  • Highly organized with the ability to manage multiple projects under tight deadlines.
  • Ability to work with different teams and personalities while respectfully pushing for the desired outcome.
Company Benefits
  • Health/dental/vision coverage
  • 401(k) matching contribution
  • Matching Gifts and Volunteer PTO
  • Quarterly company-wide employee engagement activities
  • Onsite fitness center
  • In-office MAHA snacks

Compensation is commensurate with experience and skills.

If this opportunity seems like a great fit for you and you would like a promising career path, please apply with a cover letter, portfolio, resume, and salary requirements. Cover letter is required for consideration.

Employment Eligibility

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

Company Description

HSP Direct is a full-service direct mail fundraising agency offering copywriting, production services, graphic design, and list and data services through our affiliated companies. Today, HSP Direct has 80 employees and mails 100 million fundraising appeals per year.

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