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Mail Inserter Jobs in Virginia (NOW HIRING)

Ricoh USA, Inc.

Mailroom Specialist

Harrisonburg, VA · On-site

$15 - $18.50/hr

... inserting, ships and receives product and supplies, distributes and handles incoming and outgoing mail, as well as applies necessary postage. Note: Due to the higher level of presentation and ...

Ricoh USA, Inc.

Mailroom Specialist

Harrisonburg, VA

$15 - $18.50/hr

... inserting, ships and receives product and supplies, distributes and handles incoming and outgoing mail, as well as applies necessary postage. Note: Due to the higher level of presentation and ...

BCForward

Scanning Operator

Virginia Beach, VA · On-site

$19.57/hr

Mail/Shipping: Receive, sort, and process mail, documents, packages, and supplies. Notify ... Insert slip sheets at appropriate physical divisions to establish document separation. Identify ...

BCForward

Mailroom Operator

Virginia Beach, VA · On-site

$19.57/hr

Mail/Shipping: Receive, sort, and process mail, documents, packages, and supplies. Notify ... Insert slip sheets at appropriate physical divisions to establish document separation. Identify ...

BCForward

Scanning documents

Virginia Beach, VA · On-site

$19 - $19.57/hr

Mail/Shipping: * Receive, sort and process mail documents, packages, and supplies. Notify ... Insert slip sheets at the appropriate level (physical division) to establish document separation.

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

Mail/Shipping Responsibilities: * Receive, sort, and process mail documents, packages, and supplies ... Insert slip sheets at appropriate levels for document separation. * Identify oversized documents ...

BCForward

Scanning/Mailing Operator

Virginia Beach, VA · On-site

$17 - $19/hr

Mail/Shipping: Receive, sort and process mail documents, packages, and supplies. Notify recipients ... Insert slip sheets at the appropriate level (physical division) to establish document separation.

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Mail Inserter information

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$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for mail inserter in Virginia is $16.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.76 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What is the most legitimate work from home job?

A mail inserter job can often be done remotely, especially if it involves assembling materials or operating digital tools. However, most mail inserter roles are typically performed on-site at mailing facilities, so legitimate remote work options in this field are limited; many remote work opportunities are found in administrative, customer service, or freelance roles.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Virginia? For Mail Inserter jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Virginia look for? The top searched job categories for Mail Inserter jobs in Virginia are:
What cities in Virginia are hiring for Mail Inserter jobs? Cities in Virginia with the most Mail Inserter job openings:
What are popular job titles related to Mail Inserter jobs in VA? For Mail Inserter jobs in VA, the most frequently searched job titles are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Virginia as of June 2026, with employment types broken down into 92% Full Time, and 8% Nights. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $34,867 per year, or $16.8 per hour.
Pharmacy Shipping Clerk

Pharmacy Shipping Clerk

Mosaic Pharmacy Service

Sterling, VA • On-site

$20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

Job Type
Full-time
Description
Company Overview
Medicines are powerful-they can prevent and heal disease, but they can also be costly, ineffective or even harmful if not prescribed and taken correctly. The team at Mosaic Pharmacy Service is helping people get more from their medicines™.
Mosaic Pharmacy Services - a one-of-a-kind pharmacy experience. The patients don't come to us, we ship to them! This model allows our pharmacy team to do their best work without interruptions and gives our patients the white-glove delivery experience of receiving their meds in our innovative easy-to-use packaging.
Mosaic Pharmacy Service is a "closed door" pharmacy that provides comprehensive pharmacy care to medically complex and vulnerable seniors, all across the country. We provide a patient-focused, pharmacist-driven care model in collaboration with health systems, assisted living facilities and health plans. Our goal is to help our patients feel better about the medications they take every day by simplifying medication regimens, improving adherence, and driving positive outcomes. Mosaic is looking for caring, motivated, and creative individuals to join our team for an innovative new career opportunity.
Job Overview
The Pharmacy Shipping Clerk (referred to internally as the Pharmacy Operations Assistant) ensures patients receive their life-saving medication on time and that key office functions continue without disruption. Core day-to-day duties include shipping packages to patients, managing inventory of supplies, mailing letters, forecasting office needs, and making emergent deliveries as needed. A successful Pharmacy Shipping Clerk may be supported by Mosaic Pharmacy Service to become a Pharmacy Technician, but this is not required. This is a full-time role with annual compensation based on experience.
Primary responsibilities
  • Shipping patient packages.
  • Perform basic bookkeeping duties.
  • Insert bills in envelopes and mail.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
  • Take and deliver messages.
  • Perform emergent deliveries of medication
  • Sort and distribute incoming mail.
  • Manage outgoing mail.
  • Fix malfunctioning office equipment.
  • Handle travel arrangements and expense reports for staff.
  • Schedule meetings as needed.
  • Work with IT for computer assistance.
  • Perform data entry.
  • Restock supply closet with printing paper, ink, pens, etc.
  • Writing protocols and procedures as needed.
  • Other duties as assigned.

Benefits:
  • Medical, Dental, Vision insurance
  • 401(k) with matching
  • 4 weeks Paid Time Off (accrued)
  • Full-time Monday-Friday role with no weekends or nights

We strongly encourage candidates from all backgrounds and every walk of life to apply. We are committed to creating an inclusive and diverse workforce. Every person on our team brings their own unique perspective, and it's what makes our products better and our work more rewarding. We're eager to support you so that you can ship work you're proud of.
Requirements
  • High School Diploma or equivalent
  • Experience working in shipping, a healthcare office or a pharmacy setting preferred
  • Ability to lift up to 15 lbs.
  • Familiarity with office processes, including filing, handling mail and inventory
  • Computer literacy and facility with word processing, spreadsheets, data entry and basic shipping software
  • Accurate and efficient typing skills for data entry and other documents
  • Good communication and interpersonal skills, both written and verbal
  • Excellent customer service acumen
  • Attention to detail, solid organization and multi-tasking abilities
  • Pre-employment background check and drug screen mandatory

Salary Description
$20/hr

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