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Mail Inserter Jobs in Virginia (NOW HIRING)

CTG

Scanning Operator Level 1

Richmond, VA

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

Blessinger Legal

Paralegal

Falls Church, VA · On-site

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

Blessinger Legal

Paralegal

Falls Church, VA

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

Blessinger Legal

Paralegal

Falls Church, VA · On-site

$50K - $60K/yr

Create inserts to separate each document, compile all documents, and paginate the final PDF ... Mail Review & Deadline Monitoring: Support firm leadership by reviewing incoming physical and ...

Moore

Technician II (2nd Shift)

Elkwood, VA

  • Medical

  • PTO

Conduct set-ups on Inserting and Bindery equipment. * Repair machines or systems using the ... Direct mail, printing, packaging, bindery, mailing, or fulfillment equipment experience preferred.

Moore

Technician II (1st Shift)

Elkwood, VA · On-site

$39K - $50K/yr

  • Medical

  • PTO

Conduct set-ups on Inserting and Bindery equipment. * Repair machines or systems using the ... Direct mail, printing, packaging, bindery, mailing, or fulfillment equipment experience preferred.

Moore DM Group LLC

Technician II (2nd Shift)

Elkwood, VA · On-site

$19/hr

  • Medical

  • PTO

Conduct set-ups on Inserting and Bindery equipment. * Repair machines or systems using the ... Direct mail, printing, packaging, bindery, mailing, or fulfillment equipment experience preferred.

Moore DM Group LLC

Technician II (1st Shift)

Elkwood, VA · On-site

$20 - $24/hr

  • Medical

  • PTO

Conduct set-ups on Inserting and Bindery equipment. * Repair machines or systems using the ... Direct mail, printing, packaging, bindery, mailing, or fulfillment equipment experience preferred.

kgs

General Clerk 1

Harrisonburg, VA

$14.50 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... opening mail, calculating and posting charges to departmental accounts, operating basic office ... Will use repetitive wrist and hand motions to remove and/or insert staples in files. * Must be able ...

Koniag Government Services

General Clerk 1

Harrisonburg, VA · On-site

$14.50 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... opening mail, calculating and posting charges to departmental accounts, operating basic office ... Will use repetitive wrist and hand motions to remove and/or insert staples in files. * Must be able ...

Armada Ltd

Credentialing Specialists

Richmond, VA · On-site

Credentialing Specialists shall mail SmartID Cards to Light Activation Kit Operators * Applicant ... Pocket Commission inserts, and other ID Media duties as directed by ICAM * Credentialing ...

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All JobsMail Inserter JobsMail Inserter Jobs in Virginia

Mail Inserter information

See Virginia salary details

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How much do mail inserter jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for mail inserter in Virginia is $16.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.76 per hour, depending on experience, location, and employer.

What is a mail inserter?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What are the duties and responsibilities of a mail inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a mail inserter?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by mail inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

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For Mail Inserter jobs in Virginia, the most frequently searched job titles are:

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The top searched job categories for Mail Inserter jobs in Virginia are:

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Cities in Virginia with the most Mail Inserter job openings:

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For Mail Inserter jobs in VA, the most frequently searched job titles are:

Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Virginia as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 100% In-person job distribution, with an average salary of $34,867 per year, or $16.8 per hour.

Scanning Operator Level 1

CTG

Richmond, VA

Full-time

Re-posted 29 days ago

Job description

Overview

CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Richmond, VA.

Location: Richmond, VA
Duration: Ongoing contract

Purpose: Assist with operational accountability for managing all aspects of digital imaging and scanning to meet contractual SLAs and ensure customer orders are complete per specifications.

Scope: This position is key for ensuring the accuracy of digital imaging processes and enhancing customer satisfaction through efficient document management.

Duties:

  • Assist with the day-to-day operations within a Digital Imaging Center, focusing on digital imaging and related duties.
  • Ensure customer issues and escalations are resolved or further escalated as appropriate.
  • Conduct quality checks on work to ensure accuracy and adherence to standards.
  • Adhere to safety procedures and logical/physical security requirements.
  • Work independently and as part of a team; perform backfile duties for absent coworkers.
  • Receive, sort, and process mail documents and packages, ensuring timely delivery.
  • Validate and prepare documents for scanning, including removing bindings and inserting slip sheets.
  • Operate high-speed scanning equipment, perform quality checks on scanned images, and index images according to customer specifications.
  • Other duties as assigned by Lead or Manager.

Skills:

  • Excellent verbal and written communication skills.
  • Strong attention to detail and ability to manage large volumes of documents.
  • Proficiency in MS Office and data entry.
  • Familiarity with administrative tasks and document preparation.
  • Ability to handle confidential information with discretion.

Experience:

  • Minimum 1 year experience in a Customer Service environment.
  • Data entry experience or background as an Office Clerk is a plus.
  • Experience in a digital imaging or document management role is advantageous.

Education:

  • Minimum High School Diploma.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.

To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Recruiter Emily Drew at emily.drew@ctg.com. Kindly forward this to any other interested parties. Thank you!

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About CTG

Sourced by ZipRecruiter

Come join us and grow your career with CTG! CTG has worked with this international, Fortune 500 end-client for over 15 years! Apply with CTG for this exciting opportunity!

Industry

It services

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

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