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Mail Inserter Jobs in Virginia (NOW HIRING)

Sunstar INC

Military Administrative Clerk

Virginia Beach, VA · On-site

$16.25 - $20.75/hr

Insert bills in envelopes and mail. Qualifications Requirements * Must be a Military Veteran * Must have at least 2 years military experience * Hands on experience with MS Office * Excellent verbal ...

Ricoh USA, Inc.

Mailroom Specialist

Harrisonburg, VA · On-site

$18 - $20/hr

... inserting, ships and receives product and supplies, distributes and handles incoming and outgoing mail, as well as applies necessary postage. Note: Due to the higher level of presentation and ...

Ricoh USA, Inc.

Mailroom Specialist

Harrisonburg, VA · On-site

$15 - $18.50/hr

... inserting, ships and receives product and supplies, distributes and handles incoming and outgoing mail, as well as applies necessary postage. Note: Due to the higher level of presentation and ...

BCForward

Scanning documents

Virginia Beach, VA · On-site

$19 - $19.57/hr

Mail/Shipping: * Receive, sort and process mail documents, packages, and supplies. Notify ... Insert slip sheets at the appropriate level (physical division) to establish document separation.

CTG, Inc.

Document Scanning Associate

Richmond, VA · On-site

$19.57/hr

Mail/Shipping Responsibilities: * Receive, sort, and process mail documents, packages, and supplies ... Insert slip sheets at appropriate levels for document separation. * Identify oversized documents ...

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Mail Inserter information

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How much do mail inserter jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for mail inserter in Virginia is $16.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.76 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are popular job titles related to Mail Inserter jobs in Virginia? For Mail Inserter jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Virginia look for? The top searched job categories for Mail Inserter jobs in Virginia are:
What cities in Virginia are hiring for Mail Inserter jobs? Cities in Virginia with the most Mail Inserter job openings:
What are popular job titles related to Mail Inserter jobs in VA? For Mail Inserter jobs in VA, the most frequently searched job titles are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Virginia as of July 2026, with employment types broken down into 35% Internship, 50% Full Time, 3% Part Time, 1% Contract, 3% Nights, and 8% Summer. Highlights an 100% Physical job distribution, with an average salary of $34,867 per year, or $16.8 per hour.
Machine Adjuster - Night Shift - Production

Machine Adjuster - Night Shift - Production

DMS

Henrico, VA

Full-time

Medical, Dental, Vision, Retirement

Posted 11 days ago

Job description

About Us:
Direct Mail Solutions is a leading full-service mail and fulfillment company based in Richmond, Virginia. We specialize in high-volume direct mail processing, packaging, and distribution. We are currently hiring a Machine Adjuster to join our Lettershop/Imaging Department on the night shift.
Benefits:
We offer comprehensive benefits, including medical, dental, vision, and matching 401(k); because we believe in taking care of our team, on and off the clock

Position Overview:
The Machine Adjuster will be responsible for the setup, maintenance, and repair of high-speed inserting machines and other production equipment. This hands-on mechanical role is essential to keeping our operations running smoothly and efficiently during night shift production hours.

Key Responsibilities:
You will set up and tear down inserting machines/card attachers used in our Lettershop Department. This includes troubleshooting and repairing both mechanical and electrical components. You'll be expected to diagnose equipment failures quickly and take proper corrective actions to restore operational functionality.

You will service equipment based on production priorities and provide maintenance support across departments as needed to maximize uptime and productivity. A strong mechanical mindset and sense of urgency are essential in this role.

Qualifications & Skills:
We are seeking candidates with a mechanical background-particularly those with experience in production, printing, manufacturing, or automotive environments.

You must be highly detail-oriented, self-motivated, and organized, with a strong sense of initiative. The ability to work independently under tight deadlines is critical. Strong problem-solving skills and a positive, can-do attitude are required to succeed in this fast-paced setting.

Requirements at a Glance:

  • Experience in mechanical repair or machine setup in a production environment
  • Familiarity with inserting or mailing equipment preferred (e.g., Bell & Howell, Pitney Bowes, or similar)
  • Basic electrical troubleshooting experience is a plus
  • Ability to prioritize and service machines in a high-volume environment
  • Able to work independently and meet deadlines under pressure
  • Strong organizational, technical, and communication skills

Schedule:

  • Core Shift: Monday - Thursday | 7:30 PM - 6:00 AM
  • Full-time, night shift position with consistent hours

Why Join DMS?

  • Competitive pay based on experience
  • Stable full-time schedule with long weekends
  • Team-oriented work environment
  • Opportunities for advancement within a growing company

Apply Now:
If you're a mechanically inclined professional with experience maintaining production equipment, we want to hear from you! Only applicants with a completed, up-to-date resume will be considered.

Apply