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Mail Inserter Jobs in Chicago, IL (NOW HIRING)

Johnson & Quin Inc

Inserter Operator

Niles, IL · On-site

$16.75 - $19/hr

Responsible for ensuring components of the direct mail pieces are mechanically inserted into Flow Master and High-Speed mail inserting machines, stamped, and sorted correctly according to the given ...

Johnson & Quin

Inserter Operator

Niles, IL · On-site

$16.75 - $19/hr

Description Johnson & Quin specializes in producing large volume direct mail and integrated ... Responsible for ensuring components of the direct mail pieces are mechanically inserted into Flow ...

Johnson and Quin, Inc

Inserter Operator

Niles, IL · On-site

$16/hr

Description Johnson & Quin specializes in producing large volume direct mail and integrated ... Responsible for ensuring components of the direct mail pieces are mechanically inserted into Flow ...

United Business Mail Inc

Mail Handler/Sweeper

Itasca, IL · On-site

$16 - $17/hr

... inserts corresponding tags in tray pockets • Maintains a clean and safe work environment at all ... Must be able to frequently lift mail trays weighing up to 40 pounds • Must be able to ...

Amsive

Lettershop Supervisor

Bolingbrook, IL · On-site

Leads operations team of hourly employees within the mail inserting area to ensure product meets quality, budgeted hours, materials, and output requirements. Responsibilities in this role include ...

New

Veterans Health Administration

Mail Clerk

Hines, IL · On-site +1

$45K - $59K/yr

Operates mailroom equipment to include a Hasler mail machine, letter inserter machine, UPS Campus Ship and smart track systems. Ensures that operations are in accordance with manufactures ...

InfoSend Inc

Production Specialist

Downers Grove, IL · On-site

$19 - $23/hr

Mail Inserting- 40% * Print Production- 20% No prior print or mail experience? We encourage candidates with manufacturing, warehouse, assembly, machine operation, or production backgrounds to apply.

InfoSend Inc

Production Specialist

Downers Grove, IL · On-site

$19 - $23/hr

Mail Inserting- 40% * Print Production- 20% No prior print or mail experience? We encourage candidates with manufacturing, warehouse, assembly, machine operation, or production backgrounds to apply.

Infosend Inc

Production Specialist

Downers Grove, IL

$19 - $23/hr

Mail Inserting- 40% * Print Production- 20% No prior print or mail experience? We encourage candidates with manufacturing, warehouse, assembly, machine operation, or production backgrounds to apply.

Amsive

Lettershop Department Operator

Bolingbrook, IL · On-site

$19/hr

Insert machine set up basic jobs * Consistently achieves expected throughput/efficiency * Able to run 100% mail well for critical clients * Trouble-shooting equipment * Provide proper machine ...

Amsive

Lettershop Department Operator

Bolingbrook, IL · On-site

$19/hr

Insert machine set up basic jobs * Consistently achieves expected throughput/efficiency * Able to run 100% mail well for critical clients * Trouble-shooting equipment * Provide proper machine ...

Amsive

Production Laborer

Bolingbrook, IL · On-site

Load, unload, and stage paper, envelopes, inserts, trays, and finished mail * Pallet jack and roll cart operation in a fast-paced production environment * Read and interpret work tickets and ...

Amsive

Production Laborer

Bolingbrook, IL · On-site

$16/hr

Load, unload, and stage paper, envelopes, inserts, trays, and finished mail * Pallet jack and roll cart operation in a fast-paced production environment * Read and interpret work tickets and ...

FGS-WI LLC

Quality Assurance Clerk

Aurora, IL · On-site

$15 - $17/hr

Freedom, a national Direct Mail Company based in Milton, WI, is one of the largest, independently ... are being inserted into envelopes according to the job instructions. In this role you will:

FGS-WI LLC

Maintenance Mechanic

Aurora, IL · On-site

$20 - $25/hr

Freedom, a national Direct Mail Company based in Aurora, IL, is one of the largest, independently ... equipment including folders, inserters, and tabbers * Perform electro-mechanical related ...

FGS-WI LLC

Maintenance Mechanic

Aurora, IL · On-site

$20 - $25/hr

Freedom, a national Direct Mail Company based in Aurora, IL, is one of the largest, independently ... equipment including folders, inserters, and tabbers * Perform electro-mechanical related ...

Darwill, Inc.

Technician

Mccook, IL · On-site

As a premier provider of complex marketing products, including direct mail, employee communications ... Provide service and maintenance on Inserting, cameras, ink jetting equipment and folders in the ...

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All JobsMail Inserter JobsMail Inserter Jobs in Chicago, IL

Mail Inserter information

See Chicago, IL salary details

$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for mail inserter in Chicago, IL is $16.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.33 and $19.81 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are the most commonly searched types of Mail Inserter jobs in Chicago, IL? The most popular types of Mail Inserter jobs in Chicago, IL are:
What are popular job titles related to Mail Inserter jobs in Chicago, IL? For Mail Inserter jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Chicago, IL look for? The top searched job categories for Mail Inserter jobs in Chicago, IL are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Chicago, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $34,957 per year, or $16.8 per hour.
Inserter Operator

Inserter Operator

Johnson & Quin Inc

Niles, IL • On-site

$16.75 - $19/hr

Other

Re-posted 24 days ago

Job description

Description

Description

Johnson & Quin specializes in producing large volume direct mail and integrated communication campaigns for well-known marketing companies throughout the U.S. Our teams use the latest technology in data processing, security, personalization and mailing to create highly personalized and variable communications. 



POSITION FUNCTION:


Responsible for ensuring components of the direct mail pieces are mechanically inserted into Flow Master and High-Speed mail inserting machines, stamped, and sorted correctly according to the given job ticket and job matrix in the final stage of production.


MAJOR RESPONSIBILITIES:

  • Logs into Monarch terminal at the beginning and end of every job to document completion times and operator role for the job. 
  • Utilizes and interprets job ticket and job matrix information to match up component codes and sequence numbers of each mail job ensuring indicated quality is upheld based upon sample provided. 
  • Makes slight adjustments to machines to ensure production flows smoothly. 
  • Provides sample piece of each job to shift supervisor for final approval before proceeding with production. 
  • Takes provided mail pieces and envelops and continually reloads them into distributing machine hoppers ensuring correct version components are being inserted as indicated by the matrix. 
  • Visually inspects every ten pieces to make sure letters, attachments, and envelopes are appropriately matched according to sequence numbers. 
  • Tags trays and makes sure each mail piece is correctly stamped and sorted in properly tagged mail trays based upon given zip code specifications and quantity limitations. 
  • Completes other various duties as assigned by supervisor.  
  • Adheres to all Security Policies and Procedures as referenced in the Employee Security Handbook




Requirements

QUALIFICATIONS:

  • 1+ year(s) previous inserting machine experience preferred. 
  • Ability to lift full mail trays up to 35 lbs.  
  • Ability to read and understand a Lettershop matrix. 
  • Ability to pay close attention to detail. 


ESSENTIAL JOB FUNCTIONS:

  • Must be able to stand for extended periods of time.  
  • Ability to bend, push, pull and pick up 35 lbs. of materials.  
  • Must be able to handle stacks of mail and use rubber bands to bundle out mail.  
  • Ability to read and understand work related documentation and sequence numbers regarding job specifications. 
  • Must have the manual dexterity to operate machines and equipment. 

WORKING CONDITIONS:


Standard manufacturing environment, personal protective equipment required in some areas for safe hearing precautions. Onsite full-time schedule. 



DISCLAIMER:


An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. 



The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. 



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