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Mail Inserter Jobs in Chicago, IL (NOW HIRING)

Darwill, Inc.

Technician

La Grange, IL · On-site

$25 - $28/hr

As a premier provider of complex marketing products, including direct mail, employee communications ... Provide service and maintenance on Inserting, cameras, ink jetting equipment and folders in the ...

Darwill, Inc.

Technician

Mccook, IL

$25 - $28/hr

As a premier provider of complex marketing products, including direct mail, employee communications ... Provide service and maintenance on Inserting, cameras, ink jetting equipment and folders in the ...

RR Donnelley

Production Expediter - BCS

Saint Charles, IL

$21.21 - $28.65/hr

... mail supplies to help improve productivity and ensure on-time delivery. Performs verification process for Customer specific jobs on Inserting machine computer. * Adjusts manufacturing orders and ...

RR Donnelley

Production Expediter - BCS

Saint Charles, IL · On-site

$21.21 - $28.65/hr

... mail supplies to help improve productivity and ensure on-time delivery. Performs verification process for Customer specific jobs on Inserting machine computer. * Adjusts manufacturing orders and ...

Johnson & Quin Inc

Bindery Operator - Third Shift

Niles, IL · On-site

$17 - $22.50/hr

Uses skid flags to identify pieces with the mail trays. Follows tray break marking to assure the correct number of pieces are in a tray for future inserting. * Experienced operators may work in ...

Johnson & Quin

Bindery Operator - Third Shift

Niles, IL · On-site

$17 - $22.50/hr

Uses skid flags to identify pieces with the mail trays. Follows tray break marking to assure the correct number of pieces are in a tray for future inserting. * Experienced operators may work in ...

Johnson and Quin, Inc

Bindery Operator

Niles, IL · On-site

$17 - $22.50/hr

Uses skid flags to identify pieces with the mail trays. Follows tray break marking to assure the correct number of pieces are in a tray for future inserting. * Experienced operators may work in ...

Johnson & Quin

Bindery Operator

Niles, IL · On-site

$17 - $22.50/hr

Uses skid flags to identify pieces with the mail trays. Follows tray break marking to assure the correct number of pieces are in a tray for future inserting. * Experienced operators may work in ...

Johnson & Quin Inc

Bindery Operator

Niles, IL

$17 - $22.50/hr

Uses skid flags to identify pieces with the mail trays. Follows tray break marking to assure the correct number of pieces are in a tray for future inserting. * Experienced operators may work in ...

sg360

Maintenance Mechanic

Wheeling, IL · On-site

$25 - $35/hr

... mail and bindery production equipment within the facility, ensuring that down time is keep to a minimum. Machinery involved includes CMC/W&D/, Flowmasters and MCS Inserters, Folding and Affixing ...

sg360

Maintenance Mechanic

Wheeling, IL

$26 - $33.25/hr

... mail and bindery production equipment within the facility, ensuring that down time is keep to a minimum. Machinery involved includes CMC/W&D/, Flowmasters and MCS Inserters, Folding and Affixing ...

Medline

Sr Administrative Assistant

Chicago, IL · On-site

$28.75 - $41.75/hr

Organize, maintain and distribute files, reports and mail. * Write/transcribe SOP's and other ... Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page ...

Medline

Sr Administrative Assistant

Chicago, IL · On-site

$28.75 - $41.75/hr

Organize, maintain and distribute files, reports and mail. * Write/transcribe SOP's and other ... Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page ...

Medline

Sr Administrative Assistant

Chicago, IL · On-site

$28.75 - $41.75/hr

Organize, maintain and distribute files, reports and mail. * Write/transcribe SOP's and other ... Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page ...

Medline

Sr Administrative Assistant

Chicago, IL

$28.75 - $41.75/hr

Organize, maintain and distribute files, reports and mail. * Write/transcribe SOP's and other ... Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page ...

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All JobsMail Inserter JobsMail Inserter Jobs in Chicago, IL

Mail Inserter information

See Chicago, IL salary details

$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for mail inserter in Chicago, IL is $16.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.33 and $19.81 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are the most commonly searched types of Mail Inserter jobs in Chicago, IL? The most popular types of Mail Inserter jobs in Chicago, IL are:
What are popular job titles related to Mail Inserter jobs in Chicago, IL? For Mail Inserter jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in Chicago, IL look for? The top searched job categories for Mail Inserter jobs in Chicago, IL are:
Mail Inserter jobs near you
Infographic showing various Mail Inserter job openings in Chicago, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $34,957 per year, or $16.8 per hour.
Technician

Technician

Darwill, Inc.

La Grange, IL • On-site

$25 - $28/hr

Full-time

Re-posted 2 hours ago

Job description

Description:

Overview: Darwill is a nationally recognized print and marketing communications firm based in the west suburbs of Chicago. As a premier provider of complex marketing products, including direct mail, employee communications and marketing collateral, we influence excellent results for CMO’s, Directors of Marketing and Print Production Professionals by providing ideas, workflow solutions, cutting edge production technologies and a seamless execution process. Our diverse product offering includes data acquisition, email appends, integrated marketing services, production workflows, custom print production, direct mail solutions, fulfillment and complete lettershop, bindery and mailing services.


Location: McCook, IL


Reports to: Service Manager


Responsibilities/Essential Functions:

The Technician is responsible for technical and service-related maintenance and service on a range of industrial bindery and mailing equipment. This job may include any aspect of equipment support, including hardware, software, PC's, and wireless networking. The Technician will provide technical support to all bindery and mailing equipment and determine the most time-effective repair/resolution to minimize downtime.

  • Provide service and maintenance on Inserting, cameras, ink jetting equipment and folders in the facility
  • Prioritize issues to resolve urgent incidents in a timely manner
  • Be available to provide support to the facility outside of regular working hours if necessary
  • Troubleshoot complex issues with equipment
  • Work collaboratively with plant and management teams to find solutions to problems
  • Encourage use of new techniques and focus on fact-based problem solving
Requirements:

Qualifications:

  • High School Diploma/GED, Associates degree preferred
  • Mechanical and technical training a plus
  • 2+ years’ experience as a mechanic and/or servicing industrial ink jetting/mailing equipment
  • General knowledge of mailing and print production
  • Ability to lift 30lbs multiple times per day
  • Ability to use hand tools and power tools to repair and maintain equipment
  • Ability to climb ladders if necessary to repair and maintain equipment
  • Strong attention to detail, problem solving abilities and strategic thinking
  • Knowledge of Pitney Bowes, Bell and Howell, and/or inserting equipment
  • Bilingual in Spanish a plus

Work Environment/Physical Demands:

  • Ability to stand for 8 to 12 hours & walk 3 hours
  • Lift up to 50lbs
  • Intermittent bending up to 3 hours. Including:

o Bending neck

o Bending waist

o Twisting waist

· Intermittent squatting up to 3 hours

  • Repetitive hand movement up to 8 to 12 hours including:
  • Simple grasping, hand manipulation, pushing/pulling
  • Reach above and below shoulder height