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Filing Manager Jobs (NOW HIRING)

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

Werner Hyundai

PART-TIME FILE CLERK

Tallahassee, FL · On-site

$14.25 - $17/hr

... to manage and maintain accurate records and filing systems. The ideal candidate will ensure documents are properly filed, stored, and easily accessible, supporting the efficient operation of the ...

New

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

Pettis Webber Pacific P.S.

File Clerk

Vancouver, WA · On-site

$17 - $20/hr

Can manage both focused desk work and hands-on office support * Communicate clearly and ... files, managing document flow, and ensuring tasks are completed in a timely and organized manner ...

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL

$28K - $30K/mo

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

ExecuSource

TEMP File Clerk

Smyrna, GA

$16.25 - $19.25/hr

... manage high volumes of documentation and administrative tasks efficiently in an in-office setting. Responsibilities * Maintain and organize physical and electronic filing systems with accuracy and ...

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Filing Manager information

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

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What states have the most Filing Manager jobs? States with the most job openings for Filing Manager jobs include:
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Filing Manager jobs near you
Infographic showing various Filing Manager job openings in the United States as of May 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 98% Physical, and 2% Hybrid job distribution.
File Clerk

File Clerk

YWCA Metropolitan Chicago

Addison, IL • On-site

$28K - $30K/yr

Full-time

Posted 15 days ago

Job description

Description:

POSITION TITLE: File Clerk

SALARY RANGE: $28K-$30K STATUS: Non-Exempt, FT GRADE: 3

DEPT: Early Childhood Services PROGRAM: Early Childhood Financial Empowerment Service REPORTS TO: Early Childhood Financial Empowerment Services Coordinator SUPERVISES: N/A


SUMMARY: The file clerk oversees all records for the Child Care Assistance Program (CCAP). The file clerk will receive, record, and distribute client and provider documents. The file clerk also performs light clerical duties as required.

COLLABORATES WITH: Director of Early Childhood Services; ECFES Manager; ECFES Supervisors; Eligibility Specialists and other office staff and volunteers.

ESSENTIAL RESPONSIBILITIES:

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for shredding and in accordance with IDHS guidelines. Assist staff with retrieving documents as requested.

Clerical Duties: Accurately perform a variety of clerical duties including being back up for opening and processing mail, copying, faxing, filing, printing, scanning and data entry. Correspond with clients and providers via email regarding general questions, case status, payments, and document generation.

Data Entry: Enter childcare provider payment certificates in an accurate timely manner within contract compliance. Report issues with provider payments: including entering supplements and submitting overrides. Notating information in the childcare management system when issues occur. Research and gather documentation for payment audits.

OTHER DUTIES AS ASSIGNED: Other duties outside of the responsibilities of the position may be assigned, whether for a project, special needs task or other assignment.

QUALIFICATIONS: The position requires well-developed organizational, problem-solving skills, and a high attention to detail. Interactions with others require well-developed writing/oral communication skills. Must be a proactive self-starter with a demonstrated ability to work independently and to handle multiple assignments and tasks. A general knowledge of standard office practices and procedures is required, ability to communicate in a courteous, and professional manner are integral to the position.

EDUCATION REQUIRED: High School diploma or GED is required, some College classes.

CERTIFICATION(s) REQUIRED: N/A

WORK ENVIRONMENT: The work environment includes offices. The noise level is usually moderate. Movement requirements include walking, stopping, or kneeling. The employee must occasionally relocate and move boxes or equipment that weighs up to sixty (40) pounds. Communication needs include seeing, hearing and speaking. The position may require kneeling, carrying heavy objects or standing while working on a specific task. The incumbent will work alone and with others. Reasonable accommodation will be made for an incumbent to meet the essentials responsibilities of the position.

WORK SCHEDULE: Monday- Friday 8am-4pm. Schedule can vary depending on the needs of the agency

Requirements: