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Filing Manager Jobs (NOW HIRING)

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Job Purpose The Mail and File Management Specialist provide mailroom operations, file management ... Maintain filing systems and assist with records retrieval and archiving activities. * Support ...

Pettis Webber Pacific P.S.

File Clerk

Vancouver, WA

$17 - $20/hr

In this role, you will support the legal team by maintaining accurate client files, managing document flow, and ensuring tasks are completed in a timely and organized manner. • Maintain accurate ...

Amynta Group

Filing Clerk II

Baltimore, MD

$17/hr

Excellent time management and organizational skills. * Strong interpersonal skills and ability to work well with people throughout the organization. * Willingness to maintain a professional ...

The Amynta Group

Filing Clerk II

Cockeysville, MD · On-site

$17/hr

Excellent time management and organizational skills. * Strong interpersonal skills and ability to work well with people throughout the organization. * Willingness to maintain a professional ...

Chubb

File Management Jr

San Juan, PR · On-site

Role Purpose The Policy Servicing File Management Jr. requires a strong focus on functional analysis, operational processes design, enabling of data exchange with third parties. Technical knowledge ...

Harbor Compliance

Sr. Manager Filing Automation

The Senior Manager of Filing Automation drives the highest possible share of automated filings across all corporate and compliance services, upholding a strict automation-first operational philosophy.

New

The Amynta Group

Filing Clerk II

Cockeysville, MD · On-site

$17/hr

Excellent time management and organizational skills. * Strong interpersonal skills and ability to work well with people throughout the organization. * Willingness to maintain a professional ...

PDP Group, Inc.

Filing Clerk II

Baltimore, MD

$17/hr

Excellent time management and organizational skills. * Strong interpersonal skills and ability to work well with people throughout the organization. * Willingness to maintain a professional ...

McNeill Chevrolet

Automotive Filing Clerk

Wilkesboro, NC · On-site

$15 - $18/hr

Organize digital files into appropriate folders and systems for easy access * Maintain ... Ability to manage time efficiently and handle repetitive tasks with consistency * Good ...

Sunstar INC

File Clerk

Atlanta, GA · On-site

$15.75 - $19/hr

... management and maintenance. You will organize paperwork according to an efficient filing system and digitalis all important documents. Responsibilities: * Check incoming paperwork (correspondence ...

McNeill Chevrolet

Automotive Filing Clerk

Wilkesboro, NC · On-site

$15 - $18/hr

Organize digital files into appropriate folders and systems for easy access * Maintain ... Ability to manage time efficiently and handle repetitive tasks with consistency * Good ...

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/yr

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

Chubb

File Management Jr

San Juan, PR · On-site

Role Purpose The Policy Servicing File Management Jr. requires a strong focus on functional analysis, operational processes design, enabling of data exchange with third parties. Technical knowledge ...

InfoTrack US

Product Manager, Court Filing

New York, NY · Hybrid

$102K - $172K/yr

... court filing or related legal roles (such as attorney, paralegal, court clerk, legal operations, or legal support services). * 4+ years of product management experience within a tech company ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL

$28K - $30K/mo

Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for ...

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Filing Manager information

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

More about Filing Manager jobs
What cities are hiring for Filing Manager jobs? Cities with the most Filing Manager job openings:
What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
What states have the most Filing Manager jobs? States with the most job openings for Filing Manager jobs include:
What job categories do people searching Filing Manager jobs look for? The top searched job categories for Filing Manager jobs are:
Filing Manager jobs near you
Infographic showing various Filing Manager job openings in the United States as of May 2026, with employment types broken down into 99% Full Time, and 1% Part Time. Highlights an 98% Physical, and 2% Hybrid job distribution.

Mail and File Management Specialist

Strativia

Arlington, VA

$19 - $22.75/hr

Other

Posted 10 days ago

Job description

Job Purpose
The Mail and File Management Specialist provide mailroom operations, file management, records support, and administrative assistance in a professional office environment. This position supports incoming and outgoing correspondence processing, records organization, distribution activities, and office administrative functions while ensuring efficient information flow throughout the organization.
Responsibilities:
  • Receive, review, sort, log, and distribute incoming mail, courier packages, faxes, and electronic correspondence.
  • Process outgoing mail, express shipments, and courier deliveries in accordance with organizational procedures.
  • Maintain correspondence logs, shipment records, tracking information, and filing systems.
  • Organize, scan, copy, label, file, and maintain electronic and hard-copy documents and records.
  • Support records management and file retention activities.
  • Ensure mailroom and copier/workroom areas remain stocked, organized, and operational.
  • Monitor office supply inventories and coordinate replenishment requests.
  • Maintain filing systems and assist with records retrieval and archiving activities.
  • Support conference room and training room setup activities as needed.
  • Provide general administrative support including data entry, document preparation, filing, and customer service.
  • Assist with document distribution and information dissemination activities.
  • Coordinate with internal staff regarding mail delivery discrepancies and document processing issues.
  • Maintain professionalism and confidentiality when handling sensitive information.
  • Perform additional administrative and operational support duties as assigned.
Requirements:
  • High School diploma required; higher education preferred.
  • Minimum of one (1) to three (3) years of experience in mailroom operations, records support, administrative support, or related office functions.
  • Experience handling incoming and outgoing mail, shipping, and package tracking.
  • Experience maintaining records, filing systems, and administrative logs.
  • Experience with general office administrative support and customer service.
  • Proficiency with Microsoft Office Suite and office equipment.
  • Strong organizational, communication, and multitasking skills.
  • Ability to prioritize work and manage multiple assignments effectively.
  • Ability to maintain accuracy and attention to detail.
  • Physical ability to move files, file boxes, mail bins, and packages.
  • Must have an active Secret Clearance
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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