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Filing Manager Jobs in Iowa (NOW HIRING)

United Fire Group

Filing Analyst II

Cedar Rapids, IA · On-site

$60K - $78K/yr

Supports success of UFG objectives through managing multiple filing projects at a time providing timeline analysis to necessary project teams. Responsibilities: * Build relationships with State ...

Hearst

Image Support File Management Specialist

Boone, IA · On-site

$17.65/hr

Performs file management including cutoffs, electronic files and upload data/image electronic files ... Manager; Kim Helfers - khelfers@cds-global.com The above statements are intended to describe the ...

Hearst

Image Support File Management Specialist

Boone, IA · On-site

$17.65/hr

Performs file management including cutoffs, electronic files and upload data/image electronic files. * Work needs to be performed with a sense of urgency due to multiple deadlines e.g., banks, system ...

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Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Iowa? The most popular types of Filing jobs in Iowa are:
What cities in Iowa are hiring for Filing Manager jobs? Cities in Iowa with the most Filing Manager job openings:
Filing Manager jobs near you
Filing Analyst II

Filing Analyst II

United Fire Group

Cedar Rapids, IA • On-site

$60K - $78K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 29 days ago

Job description

The Filing Analyst II is responsible for the filing of insurance products with the state departments of insurance. Driving expedited results through consistent and efficient filing processes and strong relationships with state departments of insurance. Understanding variability in state filing requirements. Developing accuracy and consistency in exception pages available on Reference Connect. Supports success of UFG objectives through managing multiple filing projects at a time providing timeline analysis to necessary project teams.

Responsibilities:

  • Build relationships with State Departments of Insurance to create a better understanding of what the state is expecting from UFG.
  • Fully understand the SERFF filing system, process and procedures.
  • Prepare and submit rule and form filings to the State Department of Insurance through SERFF for new and existing products.
  • Monitor filing progress, state objections and approvals and communicate filing status with stakeholders.
  • Collaborate on company exception pages with Product Management and Enterprise Analytics.
  • Finalize company exception pages based on approved filings and publish in Reference Connect upon analyst release.
  • Fully understand and master filing processes and procedures.
  • Respond to objections with minimal assistance from Product Management or Enterprise Analytics.
  • Serve as company liaison between State Insurance Departments and UFG on filing related regulatory compliance.
  • Read and interpret state rules and regulations in support of filing best practices.
  • Identify when an ISO, AAIS, NCCI or State Bureau adoption/non-adoption needs to be filed with the state, and prepare and submit the bureau adoption and non-adoption filings.
  • Participate in planning meetings for future filings and communicate status of in-progress filings.
  • Conduct competitive and regulatory research.

Qualifications:

Education: 

  • Bachelor’s Degree preferred
  • Industry designation(s) such as AINS, ARC, AU, or CPCU preferred, or actively pursuing recognized insurance designations

Experience: 

  • 3+ years of related property and casualty insurance work experience
  • Prior regulatory or compliance work experience required.

Knowledge, skills & abilities: 

  • Maintains a positive attitude, intellectually curious and seeks and is open to new ideas.
  • Contributes to efforts of improving processes and best practices
  • Proven ability to work well as part of a team.
  • Works with minimal supervision, identifying and setting goals that drive results
  • Proven ability to interact with associates at all levels of the organization.
  • Demonstrated knowledge of insurance products and services.
  • Well-developed interpersonal, presentation, verbal and written communication skills with the ability to manage and prioritize multiple projects efficiently and effectively.
  • Proficient in Microsoft Office Suite (especially Excel and Word), Adobe, and all other pertinent business-related software systems, including company-specific processing systems and applications such as Reference Connect, SERFF, Jira, Confluence, ACL, Guidewire.
  • Provides outstanding, best-in-class service to all business units and corporate departments.

Working Conditions: 

  • General office environment

Pay Transparency Statement 

UFG Insurance is committed to fair and equitable compensation practices. The base salary range for this position is $60,000.00 - $78,000.00 annually, which represents the typical range for new hires in this role. Individual pay within this range will be determined based on a variety of factors, including relevant experience, education, certifications, skills, internal equity, geography and market data. 

In addition to base salary, UFG Insurance offers a comprehensive total rewards package that includes: 

· Annual incentive compensation 

· Medical, dental, vision & life insurance 

· Accident, critical Illness & short-term disability insurance 

· Retirement plans with employer contributions 

· Generous time-off program 

· Programs designed to support the employee well-being and financial security. 

This pay range disclosure is provided in accordance with applicable state and local pay transparency laws.

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