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Filing Manager Jobs in Iowa (NOW HIRING)

Paramark Corp.

Housing Manager

Coon Rapids, IA · On-site

Maintains files, including member files, emergency contact information, and legal, financial, and contract files. * Responsible for managing and executing tours of the building during open houses

Black Hills Energy

Regulatory Affairs Manager

Grimes, IA · On-site

$116K - $192K/yr

Manage regulatory filings for assigned jurisdiction(s), including rate case applications, tariff proposals and changes, cost recovery riders and adjustments clauses. * Maintain full understanding of ...

Black Hills Energy

Regulatory Affairs Manager

Grimes, IA · On-site

$116K - $192K/yr

Manage regulatory filings for assigned jurisdiction(s), including rate case applications, tariff proposals and changes, cost recovery riders and adjustments clauses. * Maintain full understanding of ...

Jetro / Restaurant Depot

Receiving Manager

Urbandale, IA · On-site

$17.50 - $18.09/hr

Receiving Manager Department: Receiving Supervisor: Assistant Branch Managers/Branch Manager FLSA ... Record and file all incoming and outgoing Purchase Orders. * Ensure Goods Received Book (GRB) and ...

Jetro Restaurant Depot

Receiving Manager

Urbandale, IA · On-site

$17.50 - $18.09/hr

Receiving Manager Department: Receiving Supervisor: AssistantBranch Managers/Branch Manager FLSA ... Record and file all incoming and outgoing Purchase Orders. * Ensure Goods Received Book (GRB) and ...

SHAZAM

Paralegal

Des Moines, IA · On-site

$60K - $75K/yr

Support the Legal Department by managing intellectual property filings, legal research, contract administration, corporate compliance filings, and document management processes. * Draft, review ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Iowa

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Iowa?

The most popular types of Filing jobs in Iowa are:

What cities in Iowa are hiring for Filing Manager jobs?

Cities in Iowa with the most Filing Manager job openings:

Filing Manager jobs near you

Corporate Human Resource Manager

Manning, IA

LifeSkills Connection Inc
Business Management Consulting • 1 - 10 employees
Learn more about LifeSkills Connection Incexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Position: Corporate Human Resources Manager
FLSA Status: Exempt
Reports to: Vice President of Human Resources
POSITION Description: The Corporate Human Resources Manager will manage the overall provision of Human Resources services, policies, and programs for our company. The Human Resource Manager manages the day-to-day human resources activities of LifeSkills Connection Inc. This position reports to the Vice President of Human Resources. Directly supervises the Human Resources Generalist.
KEY RESPONSIBILITIES:
Recruitment amp; Staffing
  • Develop and update job descriptions across all entities
  • Manage full-cycle recruiting: sourcing, screening, interviewing, and onboarding
  • Partner with department leaders to forecast staffing needs
Employee Onboarding amp; Offboarding
  • Oversee new-hire orientation, training schedules, and integration into the organization
  • Manage offboarding processes including resignations, terminations, exit interviews, and final pay compliance
  • Oversee separation documentation and COBRA notices
Employee Relations
  • Serve as the primary contact for employee concerns, conflict resolution, and workplace guidance
  • Conduct routine investigations involving performance issues, conduct violations, or complaints; escalate complex/high-risk matters to VP of HR
  • Coach supervisors on corrective action, documentation, and performance conversations
Compliance — Local, State, Federal amp; Contracts
  • Maintain compliance with federal, state, and local employment laws
  • Oversee I-9 / E-Verify / immigration documentation
  • Manage records retention policies, personnel file management, required postings
  • Manage records requests, subpoenas, and employment verifications
  • Manage ADA accommodations and the interactive process
  • Oversee Safety / OSHA compliance requirements
  • Manage unemployment claims in coordination with HR Generalist
  • Review and update employee handbooks, HR policies, and procedures
  • Track state-specific requirements for multi-state employers
Benefits amp; Leave Administration
  • Administer employee benefits programs including health insurance, retirement plans, PTO, and leaves
  • Manage open enrollment process
  • Oversee leave of absence administration (FMLA, state PFML)
  • Manage workers' compensation claims and reporting
Performance Management
  • Lead performance review cycles; guide managers on goal setting and evaluations
  • Support development plans, coaching, and performance improvement plans (PIPs)
  • Own first-line performance management program; escalate to VP of HR as needed
  • Identify high-potential employees and support succession planning
Training amp; Development
  • Assess organizational training needs across all entities
  • Develop or coordinate compliance training (harassment prevention, safety, etc.)
  • Facilitate and support leadership development and employee skill-building programs
HR Operations amp; HRIS Management
  • Oversee maintenance of the HRIS system and ensure data accuracy
  • Produce HR metrics and reports: turnover, staffing, compliance, and engagement trends
  • Oversee garnishments processing
Strategic HR Leadership
  • Partner with VP of HR and executive leadership on workforce planning and organizational design
  • Support M amp;A integration (people-side) in partnership with VP of HR
  • Implement policy decisions approved by VP of HR
  • Support culture initiatives, employee engagement, and retention strategies
  • Ensure HR strategies align with business goals and organizational values
This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.
SKILLS AND QUALIFICATIONS:
  • Strong knowledge of employment law and HR best practices
  • Understanding of personnel and compliance records management; ability to maintain confidentiality
  • Ethical judgement and integrity
  • Decision making and conflict resolution
  • Coaching and leadership
  • Adaptability in a fast-changing environment
  • Exceptional written and oral communication skills
  • Excellent interpersonal and networking skills
  • Strong analytical and organizational skills
  • Experience working with diverse constituents, teams, and colleagues
  • Ability to work independently and as part of a team
  • A flexible, creative, entrepreneurial spirit and a demonstrated passion for the mission, vision, and values of LifeSkills Connection Inc.
  • Able to take ownership and drive activities to completion
EDUCATION AND EXPERIENCE REQUIREMENTS:
  • Bachelor’s degree in human resources, business administration, or a related field
  • 5–7 years human resources management experience
  • Experience in government contracting a plus
  • Experience with multi-industry business mix a plus
  • Experience with HRMS/HRIS systems
  • Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)
  • PHR or SPHR certification a plus
Benefits Include
  • Employer paid Short- and Long-Term Disability, Life Insurance
  • Full Health amp; Medical benefits (Dental, Health, Vision)
  • 401k Retirement Plan, HSA, FSA
  • Paid Holidays, PTO + More
LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources, 833-311-1661, for assistance.

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