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Filing Assistant Jobs in Iowa (NOW HIRING)

Wellman Dynamics Division

Technical Assistant

Creston, IA · On-site

$38K - $45K/yr

Data validation between manual and electronic files. * Maintain CPOUR reports. * Maintain ... Investigate and maintain engineering change requests. * Assist engineering and quality with ...

Advance Services

Admin Assistant

Atlantic, IA · On-site

$15/hr

Admin Assistant Administrative Assistant in Atlantic, IA! Advance Services, Inc. is seeking a ... Filing & Organization: Maintain, organize, and retrieve physical and digital file records with ...

InsCipher

Tax Associate

Sioux City, IA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Des Moines, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Waterloo, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Davenport, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Clinton, IA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Iowa City, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Clinton, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Cedar Rapids, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Sioux City, IA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Waterloo, IA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Davenport, IA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Des Moines, IA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Iowa?

The most popular types of Filing jobs in Iowa are:

What are popular job titles related to Filing Assistant jobs in Iowa?

For Filing Assistant jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Iowa look for?

The top searched job categories for Filing Assistant jobs in Iowa are:

What cities in Iowa are hiring for Filing Assistant jobs?

Cities in Iowa with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Technical Assistant

Creston, IA • On-site

Wellman Dynamics Division
See more jobs at Wellman Dynamics Divisionexternal

$38K - $45K/yr

Full-time

Re-posted 28 days ago

Key responsibilities

  • Create, review, and log QDIRs for accuracy and data retention.

  • Assist in MRB activities, including scrap entry and work order closure.

  • Maintain various logs, reports, and documentation related to production, quality, and engineering processes.

Job description


QUALIFICATIONS:

EDUCATION:  High School Diploma

EXPERIENCE:  Proficient in Microsoft Office

- EEO/AA M/F/V/D

- NCRC preferred

GENERAL DESCRIPTION:  

This position requires the individual to be able to multi task with jobs that are ongoing and constantly changing.  Clerical duties and data entry is only part of the job.  The individual in this job must be a self-starter whom is able to work independently with a minimal amount of supervision.  This person must be very detail oriented.   This individual must be able to work with and communicate with all levels of personnel within the company.

 

SPECIFIC DUTIES:

  • Create and review QDIR for accuracy.
  • Log QDIR in COQ, scan and save in appropriate location for data retention.
  • Assisting in MRB including scrap entry and closure of work orders.
  • Split routers as needed for production.
  • Maintain returns log, including issuing RMAs.
  • Receive returns and create incoming routers.
  • Create deviations and alternates for special processing.
  • Data validation between manual and electronic files.
  • Maintain CPOUR reports.
  • Maintain allocation reports.
  • Maintain welding FPY and create reports.
  • Maintain serial number logs for rough inspection. 
  • Create and maintain charts to report data to management.
  • Maintain and reconcile holds list.
  • Maintain completed red tags.
  • Maintain completed PWC log.
  • Facilitate completed core box revision reports.
  • Update and file Coremaster data sheets.
  • Create wellman number and product master for new jobs.
  • Enter and evaluate timed knockout sheets.
  • Update and maintain part specific work instructions.
  • Investigate and maintain engineering change requests.
  • Assist engineering and quality with investigations.
  • Assist with pattern documentation photos. 
  • Heat treat load reviews.
  • Prepare and submit frozen planning.
  • Prepare and submit First Article Inspections.
  • Conduct internal audits.
  • Update and issue CMOMs.
  • Assist with MVAs.
  • Create certification for chemical, mechanical and special testing as required by the customer.
  • Certify that all properties and testing meet customer requirements.
  • Scan and file shipped and scrapped routers.
  • Create ortho charts.
  • Assist in calibration.
  • Implement and maintain xray report files.
  • Assist in technique revision and floor revision control.
  • Data entry for xray and creation of trend charts.
  • Monitor and issue Pen-Chek reports.
  • Survey meter and dosimeter calibrations.
  • Assign and monitor shooter and processor numbers.
  • Archive film.
  • Organize film disposal in accordance with customer requirements.
  • Retrieve film for technical review.
  • Pene IQI inspection annually.
  • Maintain certification spreadsheet.
  • Instruct Level I radiography class (if qualified)
  • RSO duties (if qualified)
  • Sample tracking and log maintenance. 

These job duties are not all inclusive. The Company, from time to time, may require the incumbent to perform additional duties as assigned.

 

 


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