Filing Representative Jobs (NOW HIRING)

At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients’ investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence. 

What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do helping clients not just meet today’s needs but prepare for tomorrow’s challenges. From design and pre-construction through construction, closeout, and ongoing operations, we provide tailored support at every stage. By identifying potential issues before they arise, we mitigate risks, extend asset life, and reduce costly unplanned repairs. Whether an asset is newly constructed, leased, or purchased, our innovative solutions empower clients to operate more efficiently and sustainably. Joining Rimkus means being part of a team that’s shaping the future of the built environment—one smart, resilient solution at a time. 

Requirements

The NYC DOB Filing Representative / Expeditor coordinates, submits, and tracks architectural and engineering project filings through the New York City Department of Buildings (DOB). This role ensures all construction documents comply with municipal regulations, registers applications via DOB NOW, clears objections, and secures necessary approvals. Additionally, this position is responsible for auditing property histories, resolving open violations, and lifting stop-work orders to clear building titles and maintain project timelines.

Key Responsibilities

• Application Filing: Prepare, review, and submit Alteration (ALT), New Building (NB), and specialized applications using DOB NOW: Build and eFiling.
• Violation Resolution: Research, track, and resolve outstanding NYC DOB violations, OATH/ECB summonses, Department of Transportation (DOT) citations, and Fire Department (FDNY) orders.
• Cure & Hearing Management: Prepare and submit Certificates of Correction, attend OATH/ECB hearings when necessary, request mitigation of penalties, and coordinate the payment of civil penalties.
• Objection Resolution: Review DOB examiner objections with the project's Registered Architect (RA) or Professional Engineer (PE) and coordinate the swift submission of corrected plans.
• Municipal Liaison: Attend appointments with DOB plan examiners, borough commissioners, and other city agencies to advocate for project approvals and violation dismissals.
• Permit Management: Secure initial work permits, track expiration dates, and process timely permit renewals for contractors.
• Project Closeout: Coordinate sign-offs, resolve Stop Work Orders (SWO), schedule required DOB inspections, and secure Letters of Completion or Certificates of Occupancy.

Required Skills & Qualifications

• DOB Registration: Must hold a valid, active NYC DOB Filing Representative Registration ID (Class 2 Code Consultant status preferred for complex violation hearings).
• Violation Research: Mastery of the classic Buildings Information System (BIS) and DOB NOW to perform deep property title history searches for historical and active violations.
• Code Expertise: Deep familiarity with the NYC Building Code, NYC Zoning Resolution, and OATH/ECB administrative rules.
• Platform Proficiency: Advanced, hands-on experience navigating the NYC DOB NOW portal and eFiling.
• Communication: Assertive communication skills to interface effectively with city judges, examiners, and project managers.
• Problem Solving: Ability to read blueprints and analyze complex regulatory objections or safety violations under tight project deadlines.

Education & Experience Requirements

• Experience: Minimum of 2–5 years of direct experience filing architectural/engineering projects and successfully clearing violations within the five boroughs of New York City.
• Education: High School Diploma required; Associate's or Bachelor's degree in Architecture, Engineering, Construction Management, or Urban Planning is highly preferred.

The Salary Range for this position is $83,000 - $124,000  and is dependent on education, experience, location and certifications/licensure. 

PHYSICAL DEMANDS, OVERTIME, AND TRAVEL

Physical Demands – Work will be performed both in an office setting and at outside locations (i.e., Client’s office, industrial, construction, and/or residential sites). Employee is frequently required to stand, sit, climb ladders, bend, balance, stoop, kneel, crouch, talk, hear, and drive a motor vehicle to job sites. Employee may lift and/or move up to 50 pounds. Employee must be attentive, focused, and alert when conducting site inspections, speaking, and interacting with clients, preparing drawings and written reports. Clear vision and depth perception are also necessary.

Overtime – This position is classified as salaried with an exempt FLSA status. Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch.  There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.  

Additional Information: 

NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities, and a complete benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement! (www.rimkus.com) 

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions. 

Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status. 

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT. 

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development