Executive Admin Jobs in Boca Raton, FL (NOW HIRING)

Job Title: Executive Admin

Job Description

We are seeking a highly proactive and detail-oriented Executive Admin/Business Partner to support senior HR leadership and key executive stakeholders. This role goes beyond traditional administrative support and serves as a trusted partner responsible for optimizing executive effectiveness, driving operational execution, and enabling a best-in-class employee experience. This individual will manage complex calendars, coordinate travel, prepare executive-level presentations, and ensure seamless daily operations for a group of four senior executives across different business units. The role requires a high degree of ownership, strong decision-making capabilities, and the ability to anticipate needs before they arise. Additionally, this individual will contribute to employee engagement initiatives, coordinate events such as town halls and leadership meetings, and support cross-functional projects. Success in this role requires exceptional organizational skills, executive presence, strong communication abilities, and the confidence to operate independently in a fast-paced, high-visibility environment.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate travel arrangements and logistics.
• Prepare and polish executive-level presentations.
• Ensure seamless daily operations for senior executives.
• Contribute to employee engagement initiatives.
• Coordinate events, including town halls and leadership meetings.
• Support cross-functional projects.
• Anticipate needs and act proactively with minimal direction.

Essential Skills

• 4+ years of experience supporting senior executives.
• Advanced Excel skills, including creating Pivot Tables and manipulating datasets.
• Proficiency in PowerPoint for building executive-level presentations.
• Expert-level calendar and travel management skills.
• Experience with operational tools such as expense reporting and invoicing systems (Concur, SAP, or similar).
• Strong emotional intelligence and interpersonal awareness.
• Ability to manage multiple priorities and shifting deadlines.
• High level of discretion with confidential information.

Additional Skills & Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Experience coordinating onboarding and employee experience initiatives.
• Comfortable working with ambiguity and driving outcomes independently.
• Exposure to Oracle Fusion is a plus.
• Experience working closely with HR leadership.
• Background in employee engagement program execution.
• Familiarity with Power BI data exports/reporting.
• Experience supporting cross-functional executive teams (Finance, IT, Operations).
• Vendor coordination and facilities support.
• Event planning for large-scale or executive-level meetings.
• SharePoint collaboration tools.
• Project tracking and documentation management.
• Experience in highly matrixed or global organizations.

Work Environment

This role operates in a dynamic, fast-paced, and collaborative environment with engaging and approachable leadership. The standard work hours are Monday to Friday from 8am to 5pm. While travel is not required, it may occasionally occur. The role offers exposure to senior executives across multiple business functions, including HR, IT, Finance, and Operations, providing opportunities for career growth and strategic impact.

This is a Contract to Hire position based out of Plantation, FL.

The pay range for this position is $37.50 - $40.86/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Plantation,FL.

This position is anticipated to close on Aug 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.