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Administrative Executive Assistant

Boca Raton, FL · On-site

$70K - $80K/yr

Executive Administrative Assistant A public company in the pharmaceutical space with offices in Boca Raton is seeking a sharp, polished Executive Assistant to support senior leadership. This is a ...

Chase

Executive Administrative Assistant

Plantation, FL · On-site

Executive Assistant To The Regional Director Become an integral part of the JPMorgan Wealth ... At least five years of administrative experience * Advanced organizational skills * Discretion and ...

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$13

$27

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How much do executive administrative assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive administrative assistant in Boca Raton, FL is $27.17, according to ZipRecruiter salary data. Most workers in this role earn between $21.01 and $33.51 per hour, depending on experience, location, and employer.

What is an executive administrative assistant?

Executive Administrative Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their duties often include managing schedules, arranging meetings, preparing reports, handling correspondence, and organizing travel. They act as a key point of contact between executives and other staff or external partners, ensuring that operations run smoothly and efficiently. Executive Administrative Assistants are expected to exercise discretion, maintain confidentiality, and demonstrate strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s or bachelor’s degree. Mastery of office software like Microsoft Office Suite, calendar management systems, and sometimes certifications such as CAP (Certified Administrative Professional) are highly valuable. Outstanding communication, discretion, and adaptability help you efficiently support executives and manage sensitive information. These skills are crucial for ensuring smooth executive operations, effective time management, and maintaining professionalism in high-pressure environments.

What are some common challenges executive administrative assistants face and how can they be managed effectively?

Executive Administrative Assistants often juggle multiple high-priority tasks for senior executives, which can make time management and prioritization challenging. Handling sensitive information and managing shifting schedules require strong discretion and adaptability. To manage these challenges, it's important to develop robust organizational systems, maintain clear communication with executives and team members, and proactively anticipate needs. Utilizing digital tools for scheduling and task management can also help streamline workflows and reduce stress.
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For Executive Administrative Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:

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Executive Administrative Assistant jobs near you
Infographic showing various Executive Administrative Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $56,508 per year, or $27.2 per hour.

Executive Administrative Assistant

baker construction

Fort Lauderdale, FL • On-site

Other

Re-posted 13 days ago

Job description

Executive Administrative Assistant

Company Name: Baker Concrete Construction, Inc Location: Ft. Lauderdale, FL, US, 33312 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary The Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7.

Roles and Responsibilities

The Executive Assistant will perform the following duties in a safe, productive, and effective manner:

  • Schedules appointments and events for CEO/President, both internal and external
  • Keeps master calendar of all company and key association events for reference
  • Coordinates all travel
  • Answers calls; responds to requests
  • Handles all confidential materials
  • Ensures proper filing of documents
  • Completes preliminary reviews of magazines, documents, etc.
  • Highlights critical materials
  • Prioritizes reading materials and recommends distribution for other party review
  • Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback
  • Serves as "ghost-writer" for CEO/President, as needed
  • Manages projects as assigned
  • Tracks and submits CEO/President expenses
  • Attends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience
  • Provides reminders and tickler systems to ensure CEO/President follows-through on commitments
  • Helps to identify things that are "front burner" and "back burner" items
  • Acts as liaison between CEO/President and co-workers
  • Provides administrative support to other executives on an as-needed basis
  • Participates in professional organizations and events as requested
  • Interfaces with Board of Directors
  • Attends Board meetings and maintains all documentation
  • Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group
  • Supports Board members as needed

Requirements Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations Ability to read and comprehend instructions, correspondence, and memos Ability to prepare and write reports, business correspondence, and procedures Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages Ability to work with people individually or in group settings Ability to provide outstanding customer service and operate as a "concierge" Confidential, trustworthy, honest, and loyal Resourceful Energetic; has a "drive" Possesses a value system that is fair, firm, and consistent Poised, professional, yet "down-to earth" Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions Ability to prioritize and multi-task At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.

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