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Executive Secretary Jobs in Boca Raton, FL (NOW HIRING)

The Florida Bar

Legal Secretary

Sunrise, FL · On-site

$44K/yr

Legal Secretary #4129, #4132 Lawyer Regulation | Fort Lauderdale Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The ...

The Residence at Dania Beach

Secretary

Dania Beach, FL · On-site

The secretary will work closely with the company to rectify payment denials, settle disputes, and receive due reimbursements. The ideal candidate will possess strong communication skills, a deep ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Boca Raton, FL

Executive Secretary information

See Boca Raton, FL salary details

$12

$23

$37

How much do executive secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for executive secretary in Boca Raton, FL is $23.79, according to ZipRecruiter salary data. Most workers in this role earn between $18.70 and $26.44 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Boca Raton, FL?

The most popular types of Secretary jobs in Boca Raton, FL are:

What are popular job titles related to Executive Secretary jobs in Boca Raton, FL?

For Executive Secretary jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Boca Raton, FL look for?

The top searched job categories for Executive Secretary jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Executive Secretary jobs?

Cities near Boca Raton, FL with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Boca Raton, FL as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $49,487 per year, or $23.8 per hour.

EXECUTIVE SECRETARY TO THE CHIEF AUDITOR

Broward County Schools

Fort Lauderdale, FL • On-site

Full-time

Posted 11 days ago

Broward County Public Schools rating

6.7

Company rating: 6.7 out of 10

Based on 62 frontline employees who took The Breakroom Quiz

336th of 640 rated elementary and secondary schools

Job description

Job Title: EXECUTIVE SECRETARY TO THE CHIEF AUDITOR
Posting Start Date: 8/21/26
Job Description Header:
Requisition ID: 24327
Work Location: OFFICE OF THE CHIEF AUDITOR
City: FT LAUDERDALE
Job Description:
POSITION GOAL
Provide high-level administrative and operational support to the Chief Auditor, ensuring efficient coordination of audit, Board-related, and executive functions. This role manages complex scheduling, confidential communications, and workflow coordination while serving as a key liaison among the Office of the Chief Auditor, District leadership, and external stakeholders.
ESSENTIAL PERFORMANCE RESPONSIBILITIES
The Executive Secretary to the Chief Auditor shall carry out the performance responsibilities listed below:
  • Provide confidential, direct support to the Chief Auditor by proactively coordinating District-wide initiatives and commitments with accuracy and discretion.
  • Maintain and organize up-to-date information on department policies and programs and handle significant matters in accordance with established policies.
  • Serve as liaison to the Chief Auditor, Board members, and executive leadership.
  • Coordinate Board-related legal matters.
  • Manage the Chief Auditor's calendar, meetings, and access to ensure timely attention to high-priority matters.
  • Coordinate Board meeting materials, support agenda review, and track follow-up actions arising from Board meetings and executive discussions.
  • Monitor assigned work and directed tasks to ensure timely completion and appropriate follow-through.
  • Collaborate with internal teams to align priorities and streamline workflows.
  • Support department administrative functions and provide proactive daily status updates to management and external stakeholders, as needed.
  • Complete special assignments, conduct research, and prepare reports.
  • Plan, coordinate, and complete clerical and administrative activities, including backup support functions.
  • Manage fiscal, personnel, purchasing, statistical reporting, and other key office functions.
  • Coordinate conference arrangements, including location, date, and time; notify participants of discussion topics; and research and provide relevant background information.
  • Review, prioritize, and route incoming correspondence to support timely responses.
  • Draft correspondence for the Chief Auditor and executive staff, prepare summaries, reports, and other administrative documents.
  • Manage incoming communication by using discretion and sound judgment to route inquiries, respond as appropriate, ensure requests from Board members, senior leadership, and key stakeholders are addressed promptly on behalf of the Chief Auditor.
  • Manage the Chief Auditor's complex calendar, including meetings, travel, and other commitments, and monitor the Chief Auditor's availability to provide timely notice of urgent correspondence and events.
  • Support special projects by researching, collecting, analyzing, and evaluating data for use as background material for staff, media, legal counsel, and other stakeholders.
  • Process plans and follow through on contracts and proposed actions of a highly confidential nature.
  • Provide functional leadership to clerical staff.
  • Interact effectively with the public, staff, students, teachers, parents, and administrators using tact and sound judgment.
  • Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
  • Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities.
  • Review current developments, literature and technical sources of information related to job responsibilities.
  • Ensure adherence to safety rules and procedures.
  • Follow federal and state, as well as School Board policies.
  • Perform other duties as assigned by the immediate supervisor or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE
  • A standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
  • A minimum of eight (8) years of related secretarial experience.
  • Ability to establish and maintain effective working relationships with diverse groups including other employees, departments, and the general public.
  • Experience composing correspondence independently and preparing reports in an articulate manner.
  • Ability to exercise independent judgment and make decisions.
  • Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
  • Effective verbal, written, and communication skills.
  • Advanced organization skills and keen attentiveness to detail.
  • Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE
  • An earned associate degree.
  • Proficiency in shorthand.
  • Bilingual skills.

SIGNIFICANT CONTACTS-frequency, contact, purpose
Frequently interacts with the Chief Auditor, School Board members, Superintendent, senior leadership, District staff, and the public to coordinate legal and administrative matters, ensure effective communication, and support the operations of the Office of the Chief Auditor.
PHYSICAL REQUIREMENTS
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.
LINK TO JOB DESCRIPTION
To review the complete job description for this position, access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: TT-046
SKILLS
COMPETENCIES
CERTIFICATIONS
LOCATION PREFERENCES/ADDITIONAL INFOR
Job Description Footer:
Advertisement Window: 08/21/2026 - Open Until Filled
Work Calendar: 251 Day Cal
Pay Grade: GRADE 12
Classification: Nonexempt
Compensation
Hourly Rate - $33.57 - $49.30 per hour
Shift Differential (If applicable) - /
NOTE: New hires will be hired at the minimum of the assigned salary range

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