Executive Assistant Government Contractor Jobs in Boca Raton, FL

Atrium is seeking on behalf of our client an Executive Assistant based in West Palm Beach.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Executive Assistant

Location: West Palm Beach

Employment Type: Full-time

Compensation: $80,000 to $90,000

Position Overview

The Executive Assistant plays a vital role in supporting senior leadership and ensuring seamless daily operations. This role involves managing schedules, coordinating meetings, and handling confidential communications. The Executive Assistant will also prepare reports, organize travel arrangements, and maintain efficient office workflows while collaborating with various departments to drive company objectives forward. Must be legally authorized to work in the United States.

Responsibilities

Manage and maintain executives schedules, including board meetings and fundraising events

Coordinate and direct office services to support executive operations

Book corporate travel for executives and ensure timely arrangements

Plan and execute special events, including luncheons, auctions, and engagement functions

Support strategic initiatives and assist with project management tasks

Prepare correspondence, reports, and presentations for board and fundraising purposes

Liaise with board members, donors, and stakeholders to ensure effective communication

Conduct research and compile data for executive and board review

Maintain discretion and confidentiality in all matters

Prepare agendas and arrange logistics for meetings

Required Experience/Skills

Minimum 4 years experience in executive support

Strong organizational and project management abilities

Excellent written and verbal communication skills

Proven ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite and event planning software

Ability to coordinate multiple projects and meet deadlines

Preferred Experience/Skills

Experience supporting executive teams

Prior involvement in event planning

Experience supporting strategic initiatives or chief of staff functions

Ability to build effective relationships with stakeholders

Familiarity with donor relations or fundraising activities

Education Requirements

Bachelors degree or higher preferred

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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