Executive Assistant Government Contractor Jobs (NOW HIRING)

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

LOCATION: On-site Washington, DC. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

DISCOVER IMPACTFUL WORK:

As an Executive Assistant at Thermo Fisher Scientific, you'll support the VP, Government Relations, in Washington, DC, by helping to drive focus, efficiency, and execution across a fast-paced, externally facing function with global reach. You will manage his calendar, complex travel, and priorities; ensure strong operating cadence; and enable high-impact engagement with world leaders, industry partners, and senior company executives. You will also provide light office management support for the Washington, DC office.

WHAT WILL YOU DO:

• Own and manage the VP, Government Relations' calendar with a high degree of judgment, prioritization, and anticipation of needs.
• Coordinate domestic and international travel and logistics tied to government and stakeholder engagement.
• Ensure effective preparation for internal and external meetings, including materials readiness, follow-ups, and action tracking.
• Coordinate across internal and external stakeholders to align priorities and time.
• Coordinate administrative inputs and ensure deadlines are met for quarterly U.S. federal lobbying disclosure filings (LD-2).
• Manage the VP's expense reporting and oversee timely review and approval of team submissions; handle related administrative workflows, including invoicing and finance/HR system requests.
• Manage confidential information with discretion and sound judgment.
• Ensure smooth day-to-day functioning of the Washington, DC office, including hosting visitors and senior company executives.
• Coordinate vendor relationships (including landlord/building management), supplies, and workspace needs.
• Ensure the office consistently reflects a high standard and represents Thermo Fisher well.

HOW YOU WILL GET HERE:

• High school diploma required. Minimum of 5 years of executive administrative experience, or Associate’s Degree plus 2 years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
• Proven experience supporting a senior executive in a complex, fast-paced environment.
• Exceptional organizational skills with the ability to prioritize and manage competing demands.
• Strong judgment, discretion, and professionalism.
• Clear, concise communication skills and strong attention to detail.
• Ability to anticipate needs and proactively solve problems.
• Highly reliable, responsive, and adaptable.
• Proven ability to handle confidential information with discretion and sound judgment.
• Experience coordinating complex international travel and managing detailed logistics.
• Proficiency in standard workplace tools (e.g., Outlook, PowerPoint, Excel, ChatGPT Enterprise).
• Demonstrated ability to use AI and digital tools thoughtfully to improve efficiency, organization, and output quality.

ADDITIONAL INFORMATION:

• This is an office-based role on Capitol Hill near Eastern Market in Washington, DC, with potential for hybrid flexibility after onboarding.
• Limited and infrequent domestic travel may be required.
• Flexibility to support needs outside standard business hours.

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation. 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards