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Ai Executive Assistant Jobs (NOW HIRING)

Higgsfield AI

Executive Assistant

San Francisco, CA · On-site

$110K - $145K/yr

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $500M in annual ... Role Overview We are seeking an exceptional Executive Assistant to serve as a trusted partner to ...

GetPoppy AI

Executive Assistant

San Francisco, CA · Remote

About Poppy AI Poppy AI is the AI-powered workspace for creators, marketers, and operators ... About the Role We're hiring an Executive Assistant to be the right hand of our founder (Qazi) -- an ...

Resolve Solutions

Executive Assistant (AI)

Tucson, AZ · On-site

Executive Operations Coordinator / Executive Assistant Location: Tucson, AZ (Onsite) About the Role ... Utilize AI tools to streamline workflows, automate administrative tasks, and improve operational ...

GetPoppy AI

Executive Assistant

San Francisco, CA · On-site

About Poppy AI Poppy AI is the AI-powered workspace for creators, marketers, and operators ... About the Role We\'re hiring an Executive Assistant to be the right hand of our founder (Qazi ...

Modali Consulting

Executive Assistant

Executive Assistant (U.S.-Based) Position Title: Executive Assistant Location: United States ... Leverage AI tools (such as ChatGPT, Microsoft Copilot, Claude, or similar platforms) to automate ...

Handshake

Executive Assistant

San Francisco, CA · On-site

$120K - $150K/yr

We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and ... Desired Capabilities * 3-5 years of Executive Assistant experience supporting senior executives ...

Norm AI, Inc

Executive Assistant

New York, NY · On-site

$110K - $145K/yr

Norm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise ... About the Role We're hiring an Executive Assistant who brings exceptional organizational skills ...

Omen AI

Executive Assistant

San Francisco, CA · On-site

Who We Are Omen AI is building the diagnostic layer for the world's most critical infrastructure. We are looking for an experienced, high-agency Executive Assistant to support our CEO and establish ...

Mercor

Executive Assistant

San Francisco, CA · On-site

$120K - $160K/yr

We're a leading AI data company, building the layer between human expertise and frontier models ... About the Role At Mercor, we are seeking an accomplished Executive Assistant to support our senior ...

Supermicro

Executive Assistant

San Jose, CA · On-site

We are looking for a highly capable, technology-forward Executive Assistant to support the Chief ... Use AI tools and automation platforms to improve workflow efficiency, including summarizing ...

The Hire Standard

Executive Assistant

Palo Alto, CA · On-site

A fast-growing, AI-forward technology company is seeking an exceptional Executive Assistant to the Co-Founder & CEO to act as a true force multiplier within the executive office. This is a high ...

FranklinCovey

Executive Assistant

Draper, UT · Hybrid

$68/hr

Executive Assistant Division & Department: Education Innovations Status: Full-Time Exempt Reports ... The ideal candidate is organized, proactive, and fluent in AI tools, using them daily to streamline ...

FranklinCovey

Executive Assistant

Draper, UT · Hybrid

$68/hr

Executive Assistant Division & Department: Education Innovations Status: Full-Time Exempt Reports ... The ideal candidate is organized, proactive, and fluent in AI tools, using them daily to streamline ...

Super Micro Computer

Executive Assistant

San Jose, CA · On-site

We are looking for a highly capable, technology-forward Executive Assistant to support the Chief ... Use AI tools and automation platforms to improve workflow efficiency, including summarizing ...

Addison Group

Executive Assistant

San Marcos, TX · On-site

$100K/yr

Executive Assistant Location: Austin, TX (Hybrid) Job Type: Direct Hire Salary: Up to $100,000 ... Interest in AI tools and emerging technology. Addison Group is an Equal Opportunity Employer.

Blackbaud

Executive Assistant

Charleston, SC

Executive Assistant As an Executive Assistant, you will serve as a trusted support for at least one ... Leverage AI tools, including Microsoft Copilot, Claude, or equivalent platforms, to improve ...

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How much do ai executive assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for ai executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an AI Executive Assistant?

An AI Executive Assistant is a digital tool powered by artificial intelligence that helps executives manage their schedules, communications, and administrative tasks. Unlike traditional assistants, AI executive assistants can automatically organize meetings, respond to emails, set reminders, and even analyze data to support decision-making. They are designed to increase productivity by handling routine tasks, allowing executives to focus on more strategic work. Many AI executive assistants integrate with popular business tools and can be customized to fit the unique needs of each executive.

What are the key skills and qualifications needed to thrive as an AI Executive Assistant?

To thrive as an AI Executive Assistant, you need a strong understanding of executive support, time management, and administrative processes, often supported by experience in office management or related fields. Proficiency with AI-driven productivity tools, virtual meeting platforms, calendar management systems, and data organization software is typically required. Exceptional communication, discretion, adaptability, and problem-solving skills help set top performers apart. These skills and qualities ensure efficient support for executives, seamless workflow management, and effective decision-making in fast-paced business environments.

How does an AI Executive Assistant typically coordinate with human executives and other team members to maximize productivity?

An AI Executive Assistant often works closely with human executives by managing schedules, organizing meetings, and handling routine communications, which frees up executives to focus on higher-level tasks. Collaboration with other team members usually involves facilitating information flow, tracking project deadlines, and automating administrative tasks. Success in this role depends on clear communication, adaptability to different work styles, and the ability to integrate seamlessly with digital tools and existing workflows. This position also requires ongoing learning to keep up with evolving AI technologies and best practices.
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Infographic showing various Ai Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

Higgsfield AI

San Francisco, CA • On-site

$110K - $145K/yr

Full-time

Re-posted yesterday

Job description

Why work at Higgsfield AI?
Higgsfield AI is the fastest-scaling generative AI company in history, hitting $500M in annual revenue run rate, 25M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.
We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.
Role Overview
We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Executive Officer/Founder and Chief Strategy Officer/Co-founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership.
You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential.
The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies.
Key Responsibilities
Executive Support
  • Manage highly complex calendars across multiple time zones and competing priorities.
  • Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.
  • Assist with in-person events/appearances (must be able to travel).
  • Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
  • Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
  • Track action items and ensure follow-through across executive meetings and company initiatives.
  • Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
  • Draft, edit, and manage executive communications and correspondence.
  • Partner closely with executives to maximize efficiency, productivity, and effectiveness.
  • Handle confidential and highly sensitive information with exceptional judgment and discretion.

Cross-Functional Coordination
  • Serve as a key liaison between executives and internal and external stakeholders.
  • Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
  • Manage logistics for investors, board members, customers, partners, and candidates.
  • Support strategic initiatives and special projects as assigned by leadership.
  • Help create structure and operational excellence in a fast-moving, high-growth environment.

Office Operations & Workplace Support
  • Coordinate office logistics and workplace vendors as needed.
  • Support planning and execution of company events, leadership offsites, and team gatherings.
  • Assist with visitor, candidate, and investor hospitality.
  • Help ensure office spaces are organized, professional, and operating smoothly.
  • Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Knowledge, Skills, and Qualifications
  • 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
  • Experience supporting senior executives within one or more of the following environments:
    • Venture Capital
    • Private Equity
    • Management Consulting
    • Investment Banking
    • Hypergrowth Technology Companies
  • Demonstrated experience supporting founders or CEOs in fast-paced organizations.
  • Exceptional organizational and project management skills.
  • Outstanding written and verbal communication abilities.
  • Strong business judgment and problem-solving skills.
  • Ability to manage multiple priorities with minimal direction.
  • High level of professionalism, discretion, and confidentiality.
  • Must be able to travel.

Compensation & Benefits
We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth.
Base Salary: The anticipated salary range for this role is $110,000 - $145,000, depending on experience, skills, and location.
In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally.
Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.

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