Executive Assistant Winemaker Jobs in Boca Raton, FL

Household & Lifestyle Coordination

• Assist with the daily rhythm of the household, ensuring all activities are coordinated smoothly around the principal’s schedule
• Serve as a liaison between household staff and the administrative team to ensure seamless communication and execution
• Serve as a liaison with household staff and senior housekeepers across all properties and regions to ensure preferences, inventory, service standards, and household readiness are consistently maintained
• Work closely with the Executive Housekeeper to maintain exceptional household operations and service standards
• Help With final walkthroughs of properties prior to departure to ensure all spaces are secure and no personal belongings are left behind

• Comfortably operate within a highly collaborative administrative and household team environment where flexibility, communication, and shared support are essential
  

Personal Concierge Support

• Manage personal errands, specialty purchases, collections, and deliveries with efficiency and discretion
• Coordinate appointments, events, reservations, and concierge requests as needed
• Handle high-end shopping and sourcing for apparel, shoes, gifts, home items, liquor, yacht supplies, and specialty requests
• Research and present thoughtful, high-quality options and recommendations aligned with the principal’s preferences
• Maintain strong relationships with preferred restaurants, vendors, and luxury service providers globally
• Coordinate grooming, tailoring, and alteration appointments
• Maintain working knowledge of luxury apparel, designer brands, fabrics, garment care, and wardrobe maintenance to support high-end shopping, tailoring, packing, and presentation needs
• Ensure all confirmed personal bookings and logistics are communicated to the Executive Assistant team for calendar integration and scheduling continuity
• Anticipate day-to-day needs before they are expressed, ensuring personal items, consumables, and preferences are consistently prepared and maintained
• Provide thoughtful personal assistance and lifestyle support to the principal, partner, and family members as needed while traveling or in residence
• Assist with hospitality support and event coordination as needed

Travel & Departure Logistics

• Support travel preparation and departure-day logistics with a calm, organized, and solutions-oriented presence
• Travel alongside the principal as needed to provide seamless personal assistance, hospitality support, and travel coordination across changing locations and schedules
• Organize, label, tag, and track luggage for travel
• Ensure all personal effects are accounted for prior to departure, including sports equipment, jewelry, accessories, golf clubs, fishing gear, and travel essentials
• Coordinate airport transfers and transportation logistics, including transportation to and from private aviation terminals and FBOs
• Maintain awareness of the location and transport of personal belongings across all properties
• Be willing and available to travel, sometimes on short notice, including to properties in the Dominican Republic, Lake Geneva, and London
• Provide calendar management and travel logistics support as needed in partnership with the Executive Assistant team

Inventory & Property Readiness

• Maintain working knowledge of the location and organization of the principal’s personal belongings across all properties
• Coordinate with the Executive Assistant team and household staff to maintain accurate inventory systems and overall property readiness
• Assist in maintaining formal inventory systems for personal items, travel essentials, and household assets
• Manage wine inventory and in-home bar organization according to the principal’s preferences
• Coordinate wine selection and cellar management alongside the Executive Assistant team

• Prior experience directly supporting an Ultra High Net Worth individual or family is required.

• Experience traveling with and supporting a principal in a highly personalized service capacity is strongly preferred.

• Exceptional organizational skills with meticulous attention to detail.

• Ability to anticipate needs and think several steps ahead.

• Comfortable working in fast-paced, ever-changing environments.

• Outstanding communication and interpersonal skills.