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Entry Level Document Control Jobs (NOW HIRING)

Kinetic Personnel Group

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Batch Record Coordinator I (Entry-Level)

Irvine, CA · On-site

$18 - $21/hr

Batch Record Coordinator I (Entry-Level) Department Manufacturing Operations / Quality Systems ... Support document control activities, including filing, scanning, archiving, and retrieval of GMP ...

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How much do entry level document control jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for entry level document control in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are the main challenges faced by someone starting in an Entry Level Document Control role?

One common challenge for new Entry Level Document Control professionals is learning to manage large volumes of documents while ensuring accuracy and compliance with company standards. Adapting to different document management systems and understanding strict version control processes can also take time. Additionally, maintaining effective communication with various departments and handling requests efficiently is essential to keep workflows smooth. With experience and training, these challenges become manageable and provide a solid foundation for growth in records management or administrative roles.

What are entry level document control jobs?

Entry level document control jobs involve managing and organizing company documents, ensuring that all files are accurate, up to date, and easily accessible. People in these roles often handle the processing, storage, and retrieval of documents, following company and industry standards. They may also assist with document version control, quality checks, and maintaining databases or filing systems. These positions typically require strong attention to detail, organizational skills, and basic computer proficiency. Entry level roles provide foundational experience for advancing within document management or administrative careers.

What are the key skills and qualifications needed to thrive as an Entry Level Document Control professional, and why are they important?

To thrive as an Entry Level Document Control professional, you need strong organizational skills, attention to detail, and basic familiarity with document management principles, often supported by a high school diploma or associate degree. Proficiency with document management systems (DMS), Microsoft Office Suite, and basic database software is typically required. Excellent communication skills, reliability, and the ability to work independently or as part of a team are standout soft skills. These competencies ensure accurate tracking, security, and retrieval of critical documents, supporting efficient workflow and compliance within an organization.

What is the difference between Entry Level Document Control vs Document Coordinator?

AspectEntry Level Document ControlDocument Coordinator
CredentialsHigh school diploma or equivalent; basic familiarity with document management systemsHigh school diploma; some roles may prefer additional certifications in document management
Work EnvironmentOffice setting, often in construction, manufacturing, or engineering industriesOffice environment, supporting project teams in various industries
Employer UsageUsed by companies needing organized document control for projectsUsed by project teams to coordinate and manage documentation flow
Search & Comparison IntentCommonly compared for entry-level roles in document managementCompared for roles involving document organization and project support

Entry Level Document Control focuses on organizing and maintaining project documents, often requiring basic computer skills. Document Coordinator roles may involve additional responsibilities like tracking document revisions and supporting project teams. Both roles are essential in industries like construction and engineering, with overlapping skills but differing in scope and responsibilities.

More about Entry Level Document Control jobs
What cities are hiring for Entry Level Document Control jobs? Cities with the most Entry Level Document Control job openings:
What are the most commonly searched types of Document Control jobs? The most popular types of Document Control jobs are:
What states have the most Entry Level Document Control jobs? States with the most job openings for Entry Level Document Control jobs include:
Entry Level Document Control jobs near you
Infographic showing various Entry Level Document Control job openings in the United States as of May 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Quality Assurance Document Control Specialist - Entry Level

Thorne

Summerville, SC

$22.88/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Description
At Thorne, we work to deliver high-quality, science-backed solutions to empower individuals to take a proactive approach to their well-being. Each day begins with a mission to help others discover and achieve their best health. We count on our team members to challenge and push the boundaries to make that happen. At Thorne, you’ll be joining a team of more than 750 passionate individuals committed to our cause of providing superior health solutions at every age and life stage.
This position is for 2nd shift, Tuesday - Saturday, 3pm - 11:30pm
The Quality Assurance (QA) Document Control Specialist is responsible and accountable for all aspects of document control. Document control includes, but is not limited to, the maintenance of procedures, forms, specifications, work instructions, formulas, master manufacturing records, and any other controlled documents, and quality record control and maintenance. 

RESPONSIBILITIES
  • Ensures completed and released batch order files contain all necessary documentation. Verifies batch record is correct/product is ready to be released for sale, as well as updating logs and pulling and/or filing completed batch orders. Ensures all appropriate information is correct within the batch record (e.g., expiration date, work order number, lot number, allergen stickers, etc.). 
  • Conducts batch record and receiving report review to determine final disposition of product. Ensures good documentation practices within quality records and documents. 
  • Conducts release of product that meets specification utilizing the ERP system. 
  • Acts as an Authorized Person to certify that each production batch has been produced and controlled in accordance with the requirements of the Marketing Authorization and any other regulations relevant to the production, control and release of medicinal products.
  • Responsible for final batch certification together with the Marketing Authorization holder to ensure that the quality review is performed in a timely manner and is accurate. 
  • Receives, routes, and tracks Change Requests through the Quality Management System. Implements approved changes and maintains the Change Request records through the Quality Management System 
  • Updates and completes steps in all relevant product checklists and routes to respective personnel for implementation and completion. 
  • Creates, formats, edits, routes, finalizes, files, and maintains all controlled documents within the Quality Management System. Coordinates with Subject Matter Experts (SMEs) to ensure document accuracy. 
  • Ensures periodic document reviews are conducted per allotted time frames. 
  • Provides support in answering questions about Quality Management System processes relating to Change Management and Document Control. 
  • Troubleshoots and provides solutions to issues during the change management process.
  • Works with Management, SMEs, and other department heads to ensure training is documented for all applicable employees before documents revisions are released. 
  • Ensures all tasks for finalization of controlled documents are completed (SOPs, forms, WI, policies) in the Quality Management System.
  •  Responds to Customer Service requests for Certificates of Analysis (C of A) and works with QC laboratory to obtain C of A if not already included in batch order file. 
  •  Scans, files, and maintains all quality records per the record retention policy. 
  • Responds to emails in a timely and professional manner. 
  • Maintains and updates all active QA logs and issues appropriate log info as needed.
  • Creates and reviews batch packets to be used for manufacturing of products. 
  • Verifies all job cards have approved packets sent to production in a timely manner.
  • Understands and is competent in conducting quality transactions in the ERP system (e.g., release of product). 


WHAT YOU NEED
  • High school diploma or general education degree (GED) is required. 
  • Employee has the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
  • Employee has knowledge of Microsoft products such as Word and Excel, as well as the ability to learn the ERP computer system as well as the document/ change management systems utilized at Thorne Research. 
  • Employee has the ability to add, subtract, multiply, and divide in the units of measurement used in the Quality department, using whole numbers and decimals. 
  • Develops and delivers on assigned objectives within requested timeframes. 
  • Possesses good interpersonal skills, engaging with others in a positive manner. 
  • Possesses strong attention to detail. 
  • Possesses strong verbal and written communication skills. 
  • Raises issues and concerns promptly and brings pragmatic solutions. 
  • Documents and presents work in a clear, accurate, and concise manner. 


WHAT WE OFFER
  • Competitive compensation
  • 100% company-paid medical, dental, and vision insurance coverage for employees
  • Company-paid short- and long-term disability insurance
  • Company- paid life insurance
  • 401k plan with employer matching contributions up to 4%
  • Gym membership reimbursement
  • Monthly allowance of Thorne supplements
  • Paid time off, volunteer time off and holiday leave
  • Training, professional development, and career growth opportunities