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Donor Database Manager Jobs (NOW HIRING)

TrueCare

Donor Relations Manager

San Marcos, CA · On-site

$80K - $121K/yr

The Donor Relations Manager manages initiatives through various marketing and communication strategies and donor database systems. The DRM collaborates closely with other departments, as well as ...

Discovery Cube

Manager of Donor Relations

Santa Ana, CA · On-site

Database Management: * Maintain and optimize donor records using Microsoft CRM, Dynamics 365, ensuring accuracy and data integrity. * Leverage CRM-generated reports to track fundraising progress and ...

TrueCareTM

Donor Relations Manager

San Marcos, CA · On-site

$80K - $121K/yr

The Donor Relations Manager manages initiatives through various marketing and communication strategies and donor database systems. The DRM collaborates closely with other departments, as well as ...

TrueCare

Donor Relations Manager

San Marcos, CA · On-site

$80K - $121K/yr

The Donor Relations Manager manages initiatives through various marketing and communication strategies and donor database systems. The DRM collaborates closely with other departments, as well as ...

TrueCare

Donor Relations Manager

San Marcos, CA · On-site

$80K - $121K/yr

The Donor Relations Manager manages initiatives through various marketing and communication strategies and donor database systems. The DRM collaborates closely with other departments, as well as ...

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Donor Database Manager information

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$31K

$97.1K

$172K

How much do donor database manager jobs pay per year?

As of Jun 5, 2026, the average yearly pay for donor database manager in the United States is $97,145.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,000.00 and $125,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Donor Database Manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by Donor Database Managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What are Donor Database Managers?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

More about Donor Database Manager jobs
What cities are hiring for Donor Database Manager jobs? Cities with the most Donor Database Manager job openings:
What are the most commonly searched types of Donor Database jobs? The most popular types of Donor Database jobs are:
What states have the most Donor Database Manager jobs? States with the most job openings for Donor Database Manager jobs include:
What job categories do people searching Donor Database Manager jobs look for? The top searched job categories for Donor Database Manager jobs are:
Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $97,145 per year, or $46.7 per hour.

Database Administrator

PROGRESSIVE ANIMAL WELFARE SOCIETY

Lynnwood, WA • On-site, Remote

$27.98 - $39.20/hr

Full-time

Posted 22 days ago

Job description

The Database Coordinator is the guardian of data integrity for PAWS' fundraising operations. This role supports the day-to-day accuracy and optimization of our donor database, Raiser's Edge (RE7/NXT), ensuring that our Philanthropy and Outreach team has the reliable information needed to drive donor stewardship and organizational growth. The Database Coordinator is also the primary point of contact for data maintenance, complex reporting, and financial reconciliation. This position is primarily remote but is based out of our Lynnwood administrative offices. To stay connected to our mission and team, occasional travel to PAWS locations in Seattle and Snohomish, as well as local event sites, will be required.
*Must be located in Washington State
Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
In accordance with organizational policies, duties include but are not limited to:
Database Administration & Data Integrity
  • Support day-to-day administration of Raiser's Edge (RE7/NXT) by maintaining accurate gift and constituent records, ensuring reliable data entry and system integrations, in accordance with established policies and procedures.
  • Assist with managing user access to Raiser's Edge and related systems under the direction of senior staff, ensuring appropriate access levels and confidentiality compliance.
  • Support oversight of integrations between Raiser's Edge and Philanthropy systems (e.g., GoFundMe, Greater Giving, Donor Drive), including monitoring data flow and supporting data imports to ensure accuracy and completeness.
  • Identify and help correct data inconsistencies, supporting ongoing data cleanup and maintenance efforts, including use of Raiser's Edge Data Health tools (e.g., AddressFinder, EmailFinder, duplicate management).
  • Monitor updates to Raiser's Edge, including the transition from Database View to NXT and Unified View, and support related process updates.
  • Collaborate with Philanthropy software vendors and technology partners-including Blackbaud-for troubleshooting and problem-solving, escalating issues or feedback to senior staff as appropriate.
  • Create, document, and update procedures for data entry, extraction, and interpretation in alignment with established policies, supporting efficiency and accuracy across systems.
  • Support coordination with the Finance department to help ensure gifts and revenue are accurately recorded, coded, and reconciled between Raiser's Edge and QuickBooks.

Advancement Operations
  • Build and maintain segmented lists, queries, reports, and data exports to support fundraising, donor relations, communications, and reporting needs.
  • Translate data and reporting requests into accurate queries, reports, lists, or exports aligned with intended use and data standards.
  • Communicate daily with internal and external stakeholders by phone, email, and in person, providing timely and professional responses to questions and requests.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education:
  • Must be a high school graduate or equivalent and be able to read, write and speak clearly in English so that written and verbal instructions can be followed.

Related experience:
  • Minimum of 2 years of experience in donor database operations and tracking systems.
  • Minimum of 1 year of hands-on experience with Raiser's Edge (RE7/NXT).
  • Experience supporting data hygiene and database management using Raiser's Edge Data Health tools (e.g., AddressFinder, EmailFinder, duplicate management), including data cleanup and ongoing maintenance of accurate constituent records.
  • Hands-on experience building and running queries, reports, and data exports to support fundraising, donor relations, and communications.
  • Demonstrated experience working with and following donor database policies and procedures.
  • Fundraising and special event experience within animal welfare, environmental, or mission-driven nonprofit organizations is desirable.

REQUIRED COMPETENCIES:
  • Brings a flexible, solutions-oriented approach to working in a lean organization with evolving priorities, demonstrating the ability to pivot effectively while maintaining focus on core objectives.
  • Comfortable learning and adapting to new technologies, systems, and workflows in a dynamic, evolving technical environment.
  • Exceptional attention to detail, accuracy, and follow-through.
  • Strong written and verbal communication skills with a professional, engaging, and customer-focused approach.
  • Proven ability to organize, prioritize, and manage multiple projects in a fast-paced environment while meeting deadlines and adapting to changing priorities.
  • Exercises sound judgment consistent with organizational standards, policies, and applicable regulations.
  • Self-motivated and flexible team player who can also work independently.
  • Demonstrated ability to work maturely, respectfully, and effectively with diverse groups while maintaining high standards of customer service and confidentiality.
  • Approaches all interactions with professionalism, tact, patience, and sincerity.
  • Ideal candidates embody the organization's core values: commitment, compassion, respect, kindness, and trust.

technical Skills:
To perform this job successfully, an individual should have knowledge of the following.
  • Demonstrated knowledge of Raiser's Edge (RE7/NXT) required; experience with related fundraising software suites preferred. Familiarity with digital fundraising platforms, including peer-to-peer systems, is desirable.
  • Experience working within established database standards, naming conventions, and documentation.
  • Strong proficiency in Microsoft Excel, Word, and database programs.
  • Proven ability to process data accurately and apply a basic understanding of accounting principles.

schedule:
  • Monday - Friday, with the occasional evening or weekend work to support PAWS signature events.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The employee is regularly required: Frequently remains in a stationary position (sitting or standing) for prolonged periods while using a computer and office equipment.; Regularly operates a computer and handles paperwork using repetitive hand and finger motions.
  • Occasionally Required: Must be able to lift and/or move up to 30 pounds (e.g., event supplies or animal crates); stoop, kneel, squat, crouch, or crawl during event setup or while interacting with animals.
  • Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for prolonged computer use and event safety.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • As a hybrid role, the employee must have access to a dedicated home office or remote workspace and reliable high-speed internet to ensure secure system access and consistent productivity.
  • While working at the Lynnwood administrative office or other PAWS locations, the employee is regularly exposed to companion animals. The noise level is typically low to moderate, though it may increase during peak activity hours or events.
  • While primarily working in a professional office or remote setting, the employee may occasionally be exposed to outdoor elements and varying weather conditions while supporting signature events (e.g., PAWS Walk).

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