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Donor Database Manager Jobs (NOW HIRING)

IndyHumane

Development Specialist

Indianapolis, IN · On-site

$43K - $59K/yr

Manage donor communications and stewardship activities through accurate tracking and reporting Donor Database & CRM Management * Manage and maintain the organization's donor database and CRM platform

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How much do donor database manager jobs pay per year?

As of Aug 7, 2026, the average yearly pay for donor database manager in the United States is $97,145.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,000.00 and $125,500.00 per year, depending on experience, location, and employer.

What is a donor database manager?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What are the key skills and qualifications needed to thrive as a donor database manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by donor database managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

What cities are hiring for Donor Database Manager jobs? Cities with the most Donor Database Manager job openings:
What are the most commonly searched types of Donor Database jobs? The most popular types of Donor Database jobs are:
What states have the most Donor Database Manager jobs? States with the most job openings for Donor Database Manager jobs include:
What job categories do people searching Donor Database Manager jobs look for? The top searched job categories for Donor Database Manager jobs are:
Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $97,145 per year, or $46.7 per hour.

Donor Prospect and Database Manager

BOYS & GIRLS CLUBS OF THE TENNESSEE VALLEY

Knoxville, TN • On-site

Other

Posted 22 days ago

Job description

About Us: Boys & Girls Clubs of the Tennessee Valley needs dynamic, flexible people who are ignited by the idea of Igniting Greatness in the youth we serve. The success of Boys & Girls Clubs of the Tennessee Valley depends on each and every employee's commitment to and demonstration of a set of core values and beliefs:
  • We meet the needs of kids
  • We connect with the community around us
  • We recognize the value & potential in those around us
  • We expect the best
  • We invest in our people
  • We change lives and can prove it

PRIMARY FUNCTION: The Donor Prospect and Database Manager) is a key member of the Resource Development team, providing essential high quality philanthropic intelligence and analysis for strategic and data driven fundraising. This individual creates concise, accurate wealth capacity ratings, strategy briefings, and prospect profiles using biographical information, financial data, news, philanthropic history, and other publicly available resources to support BGCTNV's strategic priorities. This position participates in various fundraising initiatives, prioritizing research needs to advance the organization's mission. The Donor Prospect and Database Manager proactively and independently plans and executes strategies to identify sources of major gift support using innovative research techniques and electronic searching methodologies to ensure that fundraising initiatives have sufficient prospects to meet fundraising goals. This position utilizes research tactics to ensure that newly identified prospects are presented and assigned to appropriate fundraisers in a timely manner.
KEY ROLES (Essential Job Responsibilities):
Donor Prospect
  • Identify, research, and analyze information to create biographical and financial profiles on current donors, prospects, and suspects in support of solicitation strategies.
  • Engage vast amounts of publicly available information and wealth indicators to evaluate and identify new leads to build pipelines. This includes understanding capacity through financial analysis.
  • Provide philanthropic intelligence in formats that are relevant to the gift and the audience.
  • Serve as the content expert for all gift levels across the organization to optimize portfolios for gift officers to be a strategic partner at the organizational level.
  • Manage, track, and assign suspects and prospects by implementing BGCTNV's moves management system to maintain healthy, balanced, and successful portfolios. Also included are quality assurance and data integrity procedures for accuracy in projections and reporting.
  • Develop and maintain a familiarity of BGCTNV's top prospective donors and proactively share information across the team to undergird strategy conversations.
  • Track trends in philanthropy and fundraising to promote a best-in-class development office.
  • Perform other duties as assigned.

Database Management
  • Own and maintain Raiser's Edge / RE NXT as BGCTNV's system of record for all fundraising activity across individual giving, institutional philanthropy, events, and regional development.
  • Develop and enforce data entry standards, gift processing workflows, and documentation protocols for the full Resource Development team.
  • Conduct regular data audits to identify and correct errors, inconsistencies, and gaps in constituent records.
  • across all fundraising staff portfolios.
  • Develop and enforce data entry standards, gift processing workflows, and documentation protocols for the full Resource Development team.
  • Conduct regular data audits to identify and correct errors, inconsistencies, and gaps in constituent records.
  • Build and maintain automated workflows in RE NXT that trigger Actions when donors give or are added to portfolios; manage portfolio entry logic based on defined gift thresholds.
  • Partner with Executive Directors and club staff to maintain Actions in Raiser's Edge within required timeframes
  • Distribute weekly thank-you call lists, monthly gift officer and Executive Director KPI dashboards, and supporting data for quarterly Portfolio Review Meetings and ED/Ops/RD alignment sessions.
  • Build and maintain reporting logic for core KPIs: portfolio composition, engagement coverage, meaningful action cadence, lifecycle distribution, opportunity pipeline health, and stewardship completion.

INDIVIDUAL RESPONSIBILITY:
  • Dependability - proven ability to complete all tasks as assigned in an organized manner
  • Ensures appropriate responses to all organizational correspondence using brand appropriate language and logos
  • Dedication to service - demonstrated regular Attendance/Punctuality and an ability to learn and develop new skills
  • Commitment and attitude that personifies a positive attitude at all times and the ability to multi-task
  • Professionalism in appearance, ensuring that dress is professional and appropriate for function/situation based on organizational dress code policies
  • Specific Individual measurable outcomes as determined by supervisor

SKILLS/KNOWLEDGE REQUIRED:
  • Bachelor's degree from an accredited college or university
  • Three-five years of relevant experience with online database search techniques for products such as WealthEngine, Relationship Science, Foundation Directory Online, and other personal wealth and financial databases.
  • Demonstrated proficiency with a CRM, preferably Raiser's Edge and/or RE NXT, including gift processing, workflow configuration, constituent management, and reporting.
  • Knowledge of the Boys & Girls Club movement preferred
  • Strong organizational and time management skills with exceptional attention to detail
  • Must be able to take initiative, be self-motivated, and function both independently and in a team environment, coupled with the ability to make decisions and maintain professional and open communication with supervisor
  • Knowledge of accessing and utilizing Raiser's Edge
  • Customer and outcomes-driven focus
  • Ability to establish and maintain effective working relationships with Club staff, board members, volunteers, community groups, and other related agencies
  • Must have excellent interpersonal, multi-tasking, and project management skills
  • Effective professional verbal and written communication skills
  • Proficiency in Microsoft Office Suite and Adobe including: Word, Outlook, Access, Publisher, PowerPoint, Excel, Photoshop, and skills on use of common office equipment
  • Ability to work outside traditional work hours

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
  • Working conditions are normal for an office environment
  • Must be able to lift 40 pounds
  • Must be able to remain alert and energetic for 8 hours or more
  • Requires sitting for long periods of time, up to 8 hours
  • On event days, may require standing for long periods of time, up to 8 hours
  • On event days, may require repetitive bending, stooping, and lifting
  • Must be able to maneuver around an office to access file cabinets, office machinery, etc.
  • Continuous operation of computer and all other office machinery, such as a calculator, copy machine and printer

DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this position. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

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