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Donor Database Manager Jobs in Austin, TX (NOW HIRING)

Greater Austin YMCA

Database Administrator I

Austin, TX · On-site

Record donor interactions, moves-management activities, proposals, and other fundraising ... Participate in database testing, upgrades, integrations, conversions, and other system projects ...

Posted today

Greater Austin YMCA

Database Administrator I

Austin, TX · On-site

Record donor interactions, moves-management activities, proposals, and other fundraising ... Participate in database testing, upgrades, integrations, conversions, and other system projects ...

Posted today

Texas Freedom Network

Development Associate

Austin, TX · Hybrid

$21/hr

Database Management * Maintain and update donor records to ensure accuracy and completeness * Perform regular data audits and cleanup (duplicates, formatting, standardization) * Manage imports from ...

Texas Freedom Network

Development Associate

Austin, TX · On-site

$21/hr

Database Management * Maintain and update donor records to ensure accuracy and completeness * Perform regular data audits and cleanup (duplicates, formatting, standardization) * Manage imports from ...

The Trail Conservancy

Development Coordinator

Austin, TX

$55K - $65K/yr

By managing the donor database, the Development Coordinator ensures fiscal and administrative accuracy for all donations while also providing strategic and analytical support via donor reporting and ...

New

The Trail Conservancy

Development Coordinator

Austin, TX · On-site

$55K - $65K/yr

By managing the donor database, the Development Coordinator ensures fiscal and administrative accuracy for all donations while also providing strategic and analytical support via donor reporting and ...

New

The Trail Conservancy

Development Coordinator

Austin, TX · On-site

$55K - $65K/yr

By managing the donor database, the Development Coordinator ensures fiscal and administrative accuracy for all donations while also providing strategic and analytical support via donor reporting and ...

New

We-Are-Blood-1

Fixed Site Operations Manager

Austin, TX · On-site

$90 - $120/hr

Fixed Site Operations Manager Satellites, TX, US 2 days ago Requisition ID: 1561 Provide ... donor database, operator manuals, training plans and other materials utilized at We Are Blood ...

Jolt Action

Development Director (Fundraising)

Austin, TX · On-site

$110K - $115K/yr

Experience in working with Google Suite, Microsoft Office, or similar software and managing donor database and tracking * Valid driver's license and reliable transportation, ability to commute across ...

company1314

Development Operations Coordinator

Austin, TX · On-site

$43K - $58K/yr

Development Operations Manager Classification : Not Exempt | Experience : At least 2 years of ... donor types and across all constituent databases while keeping the department staff on track with ...

Austin PBS

Development Associate

Austin, TX · On-site

... donor records across databases to ensure accuracy of gift records, membership records, list management for communications, and ticketing accounts. * Support pledge payment reminder and ...

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All JobsDonor Database JobsDonor Database Manager JobsDonor Database Manager Jobs in Austin, TX

Donor Database Manager information

See Austin, TX salary details

$30.7K

$96.3K

$170.5K

How much do donor database manager jobs pay per year?

As of Sep 4, 2026, the average yearly pay for donor database manager in Austin, TX is $96,291.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,400.00 and $124,400.00 per year, depending on experience, location, and employer.

What is a donor database manager?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What are the key skills and qualifications needed to thrive as a donor database manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by donor database managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

What are the most commonly searched types of Donor Database jobs in Austin, TX?

The most popular types of Donor Database jobs in Austin, TX are:

What are popular job titles related to Donor Database Manager jobs in Austin, TX?

For Donor Database Manager jobs in Austin, TX, the most frequently searched job titles are:

What job categories do people searching Donor Database Manager jobs in Austin, TX look for?

The top searched job categories for Donor Database Manager jobs in Austin, TX are:

What cities near Austin, TX are hiring for Donor Database Manager jobs?

Cities near Austin, TX with the most Donor Database Manager job openings:

Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in Austin, TX as of August 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution, with an average salary of $96,291 per year, or $46.3 per hour.

Database Administrator I

Greater Austin YMCA

Austin, TX • On-site

Full-time

Posted 12 hours ago

Posted today

Job description

Why Your Role Matters
The Database Administrator I plays a crucial role in advancing the philanthropic mission of the organization by serving as the primary expert and administrator of its fundraising donor database. Working under the direction of a Development Leader, this position ensures the accuracy, maintenance, and tracking of all donor information and data. Collaborating closely with senior leadership, the Database Specialist leverages donor data for prospecting, analytics, research, and comprehensive reporting. By ensuring data integrity and strategic insights, this role directly supports the organization's ability to build meaningful donor relationships, drive fundraising success, and amplify its impact in the community.
How You Will Make an Impact
Donor Database Administration
  • Maintain the day-to-day operation, accuracy, and integrity of the donor database.
  • Create, update, merge, and maintain constituent records in accordance with established data-entry and database standards.
  • Process address, contact, communication-preference, relationship, and other constituent-information updates.
  • Monitor the database for duplicate, incomplete, inconsistent, or inaccurate records and complete routine data-cleanup activities.
  • Maintain donor relationships, household information, organizational affiliations, recognition preferences, and solicitation assignments.
  • Support database configurations, coding structures, campaigns, funds, appeals, events, and other established system components.
  • Assist with user access, routine troubleshooting, and coordination with the database vendor or internal technology resources as needed.
  • Document database procedures and maintain current data-entry and system-reference materials.

Gift Processing and Acknowledgments
  • Enter and post gifts, pledges, pledge payments, matching gifts, grants, sponsorships, event revenue, in-kind contributions, and other charitable transactions.
  • Review gift documentation to ensure gifts are entered accurately and assigned to the appropriate donor, campaign, fund, appeal, program, and designation.
  • Process recurring gifts, pledge schedules, adjustments, write-offs, refunds, and other approved transactions.
  • Generate timely gift acknowledgments, tax receipts, pledge reminders, tribute notifications, and other donor correspondence.
  • Maintain appropriate documentation and audit trails for gifts, adjustments, and donor instructions.
  • Identify unusual, incomplete, or complex gifts and elevate them to the Development Operations Manager for review.
  • Support the secure handling and transfer of checks, credit card information, and other sensitive donor or payment information.

Data Quality and Compliance
  • Perform routine data-quality reviews and reconcile identified discrepancies.
  • Follow established standards for data entry, gift acceptance, record retention, confidentiality, and donor privacy.
  • Help ensure donor restrictions, recognition preferences, anonymity requests, and communication preferences are accurately documented and honored.
  • Maintain documentation necessary to support internal reviews, financial audits, and donor inquiries.
  • Protect confidential donor, financial, and organizational information and access such information only for authorized business purposes.
  • Stay current on database functionality and applicable charitable gift-processing practices.

Reporting and Reconciliation Support
  • Produce standard donor, gift, pledge, campaign, appeal, event, and acknowledgment reports.
  • Prepare recurring database reports and data files according to established schedules.
  • Provide accurate data extracts, mailing lists, segmentation files, and other information needed for donor communications and fundraising activities.
  • Assist Development Leader with dashboard preparation and reporting by validating source data and completing routine reports.
  • Support monthly and year-end reconciliation between the donor database, payment-processing systems, and Finance records.
  • Research and help resolve gift-entry, deposit, coding, and reconciliation discrepancies.
  • Maintain organized supporting documentation for deposits, batch records, reconciliations, and audit requests.
  • Assist with calendar-year and fiscal-year close activities, including pledge and fund reviews, acknowledgment completion, and data validation.

Fundraising and Campaign Support
  • Establish and maintain campaign, appeal, event, and fund codes as directed.
  • Prepare donor lists, prospect lists, mailing files, pledge reports, and campaign-progress reports.
  • Support events by maintaining registration, sponsorship, attendance, payment, donor-engagement information and logistics as needed.
  • Assist with list segmentation and data preparation for annual campaigns, special appeals, stewardship communications, and donor-recognition activities.
  • Record donor interactions, moves-management activities, proposals, and other fundraising information when requested.
  • Collaborate with Development team members to ensure timely and accurate entry of donor-related activity.

User Support and Process Improvement
  • Serve as a resource to Development team members for routine database questions and established procedures.
  • Train authorized users on basic database functions, data-entry standards, and reporting procedures.
  • Monitor recurring issues and recommend improvements to data-entry practices, workflows, reports, and system use.
  • Participate in database testing, upgrades, integrations, conversions, and other system projects.
  • Assist with the creation, implementation and maintenance of standard operating procedures established by the Development Leader
  • Promote consistent use of the database as the organization's primary source of donor and fundraising information.
  • Other administrative duties as assigned.

What You Bring to the Y
  • Associate degree in business administration, nonprofit management, information systems, accounting, or a related field, or an equivalent combination of education and relevant experience.
  • Two or more years of experience working with donor, customer relationship management, membership, financial, or other relational database systems.
  • Experience administering a non-profit fundraising or donor-management database preferred
  • Experience with gift processing, donor acknowledgements, pledges, recurring gifts, and fundraising campaigns.
  • Experience entering and maintaining high-volume, detail-sensitive data.
  • Demonstrated ability to produce reports, manage data files, and conduct routine data-quality reviews.
  • Proficiency with Microsoft Excel, including sorting, filtering, formulas, data validation, and basic data analysis.
  • Strong attention to detail and commitment to accuracy.
  • Ability to manage confidential donor, financial, and organizational information appropriately.
  • Strong organizational, time-management, and problem-solving skills.
  • Ability to manage multiple priorities and meet recurring daily, monthly, and year-end deadlines.
  • Effective written and verbal communication skills.

Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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