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Gala Coordinator Jobs (NOW HIRING)

Sky Ranches, Inc.

Development Coordinator

Dallas, TX · On-site

$39K - $53K/yr

... coordinating registration supplies, collateral, and guest materials, etc ... Perform other tasks for the Cowboys & Cowboys Gala as needed * Continue to build Sky Ranch Alumni ...

Sky Ranches Inc

Development Coordinator

Dallas, TX · On-site

$39K - $53K/yr

Perform other tasks for the Cowboys & Cowboys Gala as needed * Continue to build Sky Ranch Alumni ... coordination. * Ability to travel to various geographic locations, including travel by car, and ...

Camp for All

Development Coordinator

Houston, TX · On-site

$22.60 - $25/hr

The Development Coordinator supports the Assistant Director, Development & Special Events in creating three major fundraising events (Houston gala, the Greater Camp Area Gala, and a peer-to-peer ...

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$24.5K

$57.2K

$87K

How much do gala coordinator jobs pay per year?

As of Aug 30, 2026, the average yearly pay for gala coordinator in the United States is $57,202.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What is a gala coordinator?

Gala Coordinators are event professionals responsible for organizing and managing gala events, such as charity fundraisers, awards ceremonies, or social gatherings. They handle tasks including venue selection, budgeting, vendor coordination, guest list management, and on-site supervision to ensure the event runs smoothly. Gala Coordinators work closely with clients to understand their goals and vision, and they often oversee logistics, marketing, and post-event follow-up. Their attention to detail and strong organizational skills are essential for creating memorable and successful galas.

What are the key skills and qualifications needed to thrive as a gala coordinator?

To thrive as a Gala Coordinator, you need strong event planning, organizational, and project management skills, often supported by a background in hospitality, communications, or nonprofit management. Familiarity with event management software, budgeting tools, and donor tracking systems is typically expected. Outstanding interpersonal skills, adaptability, and attention to detail help you build relationships and manage last-minute changes seamlessly. These abilities are crucial for executing successful, impactful events that further organizational goals and enhance donor engagement.

What are some common challenges faced by a gala coordinator during the planning process?

As a Gala Coordinator, one common challenge is balancing multiple priorities, such as managing vendors, coordinating with sponsors, and ensuring seamless guest experiences. Another frequent hurdle is handling last-minute changes, like unexpected cancellations or technical issues during the event. Effective communication with the team, attention to detail, and strong problem-solving skills are essential to address these challenges and deliver a successful gala.

What is the difference between Gala Coordinator vs Event Planner?

AspectGala CoordinatorEvent Planner
CredentialsHigh school diploma or equivalent; experience in event coordinationHigh school diploma; certifications like CMP or CSEP beneficial
Work EnvironmentNonprofit, corporate, or charity events, often formalVaried settings including weddings, corporate events, social gatherings
Employer & IndustryNonprofits, corporations, event management companiesEvent planning firms, independent consultants, corporate clients

Gala Coordinators focus specifically on organizing and managing fundraising or formal gala events, often within nonprofit or corporate sectors. Event Planners have a broader scope, handling various types of events from weddings to conferences. While both roles require strong organizational skills and experience in event logistics, Gala Coordinators specialize in high-profile, formal events, whereas Event Planners manage a wider range of event types.

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What states have the most Gala Coordinator jobs?

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Gala Coordinator jobs near you
Infographic showing various Gala Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $57,202 per year, or $27.5 per hour.

Gala Manager

Boys and Girls Clubs of Silicon Valley

San Jose, CA • On-site

$70K - $90K/yr

Full-time

Re-posted 14 days ago

Job description

Boys & Girls Clubs of Silicon Valley is seeking an experienced, relationship-driven Gala Manager to lead the strategy, planning, execution, and growth of our signature annual fundraising event - the Youth of the Year Gala.
This role goes beyond hosting an exceptional event; it focuses on using the Youth of the Year Gala as a powerful fundraising and relationship-building strategy. The Gala Manager will oversee every aspect of the Gala, including volunteer leadership, sponsorship development, guest experience, event production, donor stewardship, and post-event engagement to strengthen lifelong relationships and convert event supporters into year-round organizational supporters.
Working closely with the Resource Development team, executive leadership, board members, and volunteer committees, this role will recruit influential community leaders, build corporate and philanthropic partnerships, and develop strategies that grow revenue, deepen donor engagement, and increase the organization's visibility in Silicon Valley.
Responsibilities
Gala Strategy & Production
  • Lead the planning, execution, and continuous improvement of BGCSV's signature Gala, ensuring an exceptional experience for sponsors, donors, volunteers, and guests.
  • Develop and manage the annual Gala work plan, production timeline, budget, and revenue goals.
  • Oversee all event logistics, including venue management, production, program flow, auction, registration, volunteer coordination, and guest experience.
  • Evaluate event performance and implement strategies that improve fundraising results, guest satisfaction, and operational efficiency.

Revenue Generation
  • Develop and execute sponsorship strategies that grow partnerships and event revenue.
  • Build and maintain a robust pipeline of prospective sponsors and event supporters.
  • Collaborate with Resource Development staff, executive leadership, and board members to identify, cultivate, solicit, and steward sponsors and major donors.
  • Recruit and engage C-suite executives and corporate leaders to increase sponsorship, volunteer leadership, and long-term organizational support.

Volunteer Leadership
  • Recruit, develop, and manage executive volunteer leadership, committee members, and event volunteers.
  • Support committee members in opening doors to new sponsors, donors, and community leaders.
  • Foster meaningful volunteer engagement that extends beyond the Gala.

Donor Engagement & Stewardship
  • Design intentional donor journeys before, during, and after the Gala that strengthen relationships with attendees.
  • Develop and execute strategies to convert Gala sponsors, guests, and donors into year-round supporters through intentional cultivation, stewardship, and meaningful post-event engagement.
  • Partner closely with the Director of Philanthropy and the Resource Development team to ensure timely follow-up, coordinated donor moves management, and long-term relationship building following the Gala.
  • Collaborate with marketing to develop stewardship communications and compelling impact stories that keep sponsors and donors connected throughout the year.

Relationship Management
  • Cultivate relationships with corporate executives, philanthropists, community leaders, and volunteers to expand the organization's network of supporters.
  • Represent Boys & Girls Clubs of Silicon Valley at community events, donor meetings, networking opportunities, and stewardship activities.

Financial Management
  • Monitor event budgets, expenses, and revenue performance to ensure financial goals are achieved.
  • Conduct ROI analysis across sponsorships, auction, fund-a-need, guest experience, and event components, implementing improvements that maximize fundraising outcomes.
  • Ensure compliance with organizational policies, procedures, and legal requirements in all event-related activities.

Requirements
  • Bachelor's degree or equivalent professional experience.
  • Minimum of three years of progressively responsible fundraising or special event experience, preferably in a nonprofit environment.
  • Proven success in planning and executing large-scale fundraising events with demonstrated revenue growth and achievement of ambitious fundraising goals.
  • Experience securing corporate sponsorships and cultivating relationships with major donors, volunteers, and community leaders.
  • Demonstrated leadership experience in recruiting, managing, and inspiring volunteer committees.
  • Strong relationship-building, communication, and presentation skills with the ability to engage executives, philanthropists, volunteers, and board members.
  • Demonstrated development and sales competencies, including customer focus, strategic thinking, relationship management, results orientation, networking, and initiative.
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, CRM systems, and online fundraising platforms.
  • Team player who thrives in a collaborative, mission-driven environment.
  • Ability to work evenings and weekends as required for meetings and events.
  • Must possess reliable transportation for work-related travel.
  • Must successfully complete a Criminal History Check and FBI Fingerprint Clearance.

Physical Requirements
  • Frequent standing and walking.
  • Ability to communicate effectively in person and by phone.
  • Ability to lift and carry up to 25 pounds of event supplies and materials.

Equal Employment Opportunity & Fair Chance Notice
Boys & Girls Clubs of Silicon Valley is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law.
Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Any required criminal history check and FBI fingerprint clearance referenced above will be conducted only after a conditional offer of employment has been made, and any conviction history will be considered on an individualized basis in relation to the specific duties of the role.
BGCSV will provide reasonable accommodation to qualified individuals with disabilities in accordance with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). Applicants requiring accommodation during the application or interview process should contact Human Resources.
Salary Description
$70,000-$90,000

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