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Alumni Event Coordinator Jobs (NOW HIRING)

William and Mary

Event Coordinator

C., seeks a full-time Event Coordinator ... The Washington Center serves the community of William & Mary students, alumni, staff, faculty, and ...

Tuskegee University

Essential Job Duties * Assist in coordinating alumni engagement programs, class reunions, and alumni events. * Work collaboratively with colleges and schools across the university to identify ...

Point Loma Nazarene University

$22.64 - $24.45/hr

This role supports alumni engagement initiatives through events, volunteer coordination, communications, and student-alumni connections that strengthen lifelong relationships with Point Loma Nazarene ...

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How much do alumni event coordinator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for alumni event coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What does an Alumni Event Coordinator do?

An Alumni Event Coordinator is responsible for planning, organizing, and executing events that engage and connect alumni with their alma mater. This includes coordinating reunions, networking events, fundraising activities, and special programs to foster ongoing relationships between graduates and the institution. They manage event logistics, communication with alumni, and collaborate with various departments to ensure successful events. Their role is crucial in maintaining a vibrant alumni community and supporting the institution's mission.

What is the difference between Alumni Event Coordinator vs Alumni Relations Specialist?

AspectAlumni Event CoordinatorAlumni Relations Specialist
Primary FocusPlanning and executing alumni eventsManaging ongoing alumni engagement and communication
Skills NeededEvent planning, logistics, coordinationCommunication, relationship building, outreach
Work EnvironmentEvent venues, campus, off-site locationsOffice, digital platforms, campus
Common EmployersUniversities, colleges, alumni associations

While both roles involve working with alumni, the Alumni Event Coordinator primarily focuses on organizing specific events, whereas the Alumni Relations Specialist manages ongoing engagement and communication strategies. Understanding these differences helps in choosing the right career path or job search focus within alumni relations.

What is the highest paying job in the event industry?

In the event industry, senior roles such as Event Director or Executive Producer tend to have the highest salaries, often exceeding six figures. These positions require extensive experience, strong leadership skills, and the ability to manage large-scale events and budgets.

What are some common challenges faced by Alumni Event Coordinators, and how can they be managed?

Alumni Event Coordinators often face challenges such as balancing multiple events at different stages of planning, engaging a diverse alumni population, and managing event budgets. Strong organizational skills, clear communication, and proactive outreach are essential for overcoming these hurdles. Collaborating closely with alumni relations teams, vendors, and volunteers can help ensure successful events and foster lasting alumni connections.

What is the role of an alumni coordinator?

An alumni event coordinator is responsible for planning, organizing, and managing events and activities that engage alumni, foster connections, and promote the institution's community. They handle logistics, communication, and outreach efforts, often using event management tools and maintaining alumni databases. Strong organizational and communication skills are essential for success in this role.

What do you do at alumni events?

An Alumni Event Coordinator plans, organizes, and manages alumni gatherings, ensuring smooth event execution and engagement. They handle logistics, coordinate with vendors, and communicate with attendees, often using event management tools. The role requires strong organizational skills and attention to detail to foster alumni relationships and promote school or organization loyalty.

What is the highest paying job as a coordinator?

The highest paying coordinator roles are often in specialized industries such as project management, corporate events, or executive coordination, with salaries reaching six figures for senior or executive-level positions. Factors influencing pay include experience, certifications, industry, and geographic location, with some coordinators advancing to managerial or director roles that offer higher compensation.

What are the key skills and qualifications needed to thrive as an Alumni Event Coordinator, and why are they important?

To thrive as an Alumni Event Coordinator, you need strong organizational skills, event planning experience, and a background in communications or related fields, often supported by a bachelor's degree. Familiarity with event management software, CRM systems, and social media platforms is typically required. Exceptional interpersonal skills, creativity, and attention to detail help build lasting alumni relationships and ensure memorable events. These skills are vital to successfully engaging alumni, fostering community, and executing seamless events that support institutional goals.
More about Alumni Event Coordinator jobs
What cities are hiring for Alumni Event Coordinator jobs? Cities with the most Alumni Event Coordinator job openings:
What states have the most Alumni Event Coordinator jobs? States with the most job openings for Alumni Event Coordinator jobs include:
What job categories do people searching Alumni Event Coordinator jobs look for? The top searched job categories for Alumni Event Coordinator jobs are:
Alumni Event Coordinator jobs near you
Infographic showing various Alumni Event Coordinator job openings in the United States as of July 2026, with employment types broken down into 76% Full Time, 18% Part Time, and 6% Temporary. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $50,890 per year, or $24.5 per hour.
Program Coordinator, Alumni Events

Program Coordinator, Alumni Events

Northwestern University

Evanston, IL • On-site

$58K - $63K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Northwestern University rating

7.8

Company rating: 7.8 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

204th of 611 rated colleges and universities

Job description

Department: Kellogg Alumni
Salary/Grade: EXS/5
Job Summary:
The Kellogg School of Management at Northwestern University is proud of its global network of more than 72,000 alumni. With this broad network, we know how important it is to facilitate connections with our alumni in order to build a strong, engaged global community. Our alumni are Kellogg Leaders who exemplify excellence in management and represent the competitive advantage of the Kellogg experience that uniquely positions us to drive meaningful change through business education.
Reporting to the Associate Director, Alumni Engagement, the Program Coordinator is primarily responsible for providing critical operational support to the Alumni Engagement team activities including Kellogg alumni engagement events, executing registrations, communications, materials and logistics. Additional responsibilities include supporting the planning and delivery of regional, virtual, and marquee programming, managing vendor relationships, stakeholders, and timelines while ensuring high-quality execution and contributing to engaging, well-organized attendee experience aligned with departmental goals.
Specific Responsibilities:
Events
  • Provides coordination for Kellogg alumni events programming under direction from the Associate Director.
  • Ensures that event details including communication, venues, presenters, travel arrangements, materials, and technology are arranged and completed in an appropriate and timely manner.
    • Builds and manages event registration, webpages, and communications using Cvent or similar systems.
    • Coordinates event logistics including venue, catering, A/V, materials, and scheduling with internal and external stakeholders.
    • Prepares event materials such as briefings, speaker bios, name tags, attendee lists, and run-of-show documents.
    • Supports on site event execution, including registration, troubleshooting, and stakeholder coordination.
    • Manages inventory and distribution of event materials and promotional items.
    • Tracks event and communications metrics and prepares reports to support data-driven decision making.
Administration
  • Provides day-to-day operational support for the Alumni Events team.
    • Utilizes CRM system (CatConnect/SalesForce) to maintain constituent records, enter contact reports, and support event planning and stakeholder engagement.
    • Processes event-related expenses including vendors, catering, venues, and materials.
    • Supports vendor contract submission and tracking.
Communication & Outreach
  • Develops coordinated, consistent marketing and brand messages aligned with department standards.
    • Ensures event communications, including invitations, confirmation reminders, and post-event follow-up are timely.
    • Monitors website content and make updates to the site as needed.
    • Manages shared email inbox either through direct responses or triaging to appropriate stakeholders.
    • Collaborates with internal partners to develop event content materials, such as discussion guides and briefing documents.
  • Strengthens partnerships with external resources by defining, promoting, and marketing efforts to support participation and involvement in department sponsored events.
    • Coordinates event communication with event speakers, faculty, alumni, and participants.
Miscellaneous
Perform other duties as assigned
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 1 year program administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Strong organizational and project coordination skills with ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Ability to coordinate logistics and work effectively with internal and external stakeholders in a fast-paced environment.
Preferred Qualifications: (Education and experience)
  • 1-3 years experience in event coordination, program support, or a related administrative role.
  • Experience supporting events or programs involving multiple stakeholders.
  • Experience working in higher education, nonprofit, or alumni relations environments.
Preferred Competencies: (Skills, knowledge, and abilities)
  • Experience with event management platforms (e.g., Cvent or similar tools)
  • Familiarity with CRM systems (e.g. Salesforce) and email marketing platforms
Target hiring range for this position will be $58,000 - $63,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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