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Silent Auction Coordinator Jobs (NOW HIRING)

Autism Delaware Inc.

Events Manager

Newark, DE · On-site

$65 - $85/hr

Act as silent auction coordinator for respective events, which includes acquisition of donations through solicitation or other means, as well as system input, organization, and display of donations ...

Atlanta Track Club

Coordinator - Foundation

Atlanta, GA · On-site

$20 - $23/hr

Coordinator - Foundation (Part-Time) Atlanta Track Club is a nonprofit committed to creating an ... Serve as a secondary point of contact for event vendors, partners and silent auction donors ...

HALO

Jefferson City: Coordinator

Jefferson City, MO · On-site

$17/hr

Lead the Jefferson City Silent Auction, coordinating pickups, packing items, and creating item descriptions for Qtego software upload. * Assist with day-of event logistics for the Art Auction and all ...

HALO

Jefferson City: Coordinator

Jefferson City, MO

$17/hr

Lead the Jefferson City Silent Auction, coordinating pickups, packing items, and creating item descriptions for Qtego software upload. * Assist with day-of event logistics for the Art Auction and all ...

Bloom Fosters

Development Assistant

Fayetteville, GA · On-site

$20 - $24/hr

Photographs silent auction items, uploads them to Qgive, and maintains the Qgive platform for accuracy. Serves as the administrator of record for Qgive, coordinating with the Volunteer & Community ...

Atlanta Track Club Inc

Intern - Foundation

Atlanta, GA · On-site

$15 - $18/hr

The intern will work closely with fundraising participants, sponsors, vendors and silent auction ... Support coordination of charity programs, including tracking participant fundraising progress and ...

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Silent Auction Coordinator information

What does a silent auction coordinator do?

A Silent Auction Coordinator is responsible for planning, organizing, and managing silent auctions, typically for fundraising events. Their duties include securing auction items, setting up the auction space, overseeing bid sheets or digital platforms, and ensuring a smooth check-out process for winners. They also coordinate with donors, volunteers, and event staff to maximize the auction's success and compliance with legal requirements. The role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a silent auction coordinator, and why are they important?

To thrive as a Silent Auction Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or fundraising. Familiarity with auction management software, online bidding platforms, and donor databases is typically required. Excellent communication, problem-solving abilities, and relationship-building skills help you engage donors, sponsors, and volunteers effectively. These competencies ensure smooth auction operations, maximize fundraising results, and create a positive experience for participants.

What are some common challenges faced by silent auction coordinators, and how can they be addressed?

Silent Auction Coordinators often face challenges such as securing desirable auction items, managing bidding logistics, and ensuring smooth event flow. Building strong relationships with local businesses and donors can help in acquiring high-value items. Effective use of auction software and clear communication with volunteers and attendees are key to managing bids and preventing confusion. Regularly reviewing past events and gathering feedback can also help coordinators continuously improve processes and outcomes.

How to coordinate a silent auction?

A Silent Auction Coordinator manages the planning, organization, and execution of the auction, including securing donations, setting up bid sheets, and overseeing the event to ensure smooth operation. They typically coordinate with volunteers, monitor bids, and handle payments, often using auction software or spreadsheets. Attention to detail and strong organizational skills are essential for success in this role.

What is a silent auction coordinator?

A silent auction coordinator is responsible for organizing and managing silent auctions, which involve collecting donated items, setting up bid sheets, and overseeing the bidding process during an event. They ensure smooth operations, track bids, and coordinate with volunteers and donors to maximize fundraising efforts.
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Silent Auction Coordinator jobs near you
Infographic showing various Silent Auction Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Development Associate, Events

HOUSTON SYMPHONY SOCIETY

Houston, TX • On-site

$50K - $55K/yr

Full-time

Re-posted 25 days ago

Job description

Job Title: Development Associate, Events

Department: Development

Reports to: Director of Special Events

Status: Full-time, Exempt

Salary Range: $50,000 - $55,000

Please include a cover letter and resume when applying.

Position Overview:

Reporting to the Director, Special Events, this position implements event management details for the Symphony’s major galas, general cultivation, and donor events. This position is a key member of the special events team. This position will interact with high-level volunteers to further the Symphony’s goals. A key expectation is the ability to work closely with volunteers in a dynamic environment.

Candidate Essential Functions:

General Special Event Responsibilities

• Support the planning and implementation of the annual Opening Night Gala, Symphony Ball, Wine Dinner, and other events, with specific responsibilities assigned by the Director, Special Events.

• Coordinate and execute event related pre- and post-donor cultivation and stewardship activities, such as Kick-off and Underwriter events.

• Work with the Director, Special Events, to manage the solicitation process for special events, with emphasis on Tessitura data extraction and manipulation.

• Inventory management of the Houston Symphony wine storage locker.

• Manage external communication plan and design and serve as liaison with the Marketing team.

• Responsible for management and content for Houston Symphony webpages for all Special Events

• Maintain and update Special Events Policies and Procedures

• Maintain positive, professional and courteous relationships with all Special Event volunteers and vendors (both internal and external).

Silent Auction Responsibilities

Coordinate and support Silent Auction and Raffle activities for the Symphony Ball and Wine Dinner, including:

• Managing Symphony Ball and Wine Dinner Silent Auction committees and supplemental meetings or events which may take place in the evening.

• Soliciting of auction items.

• Maintaining records of donation and auction finances.

• Managing inventory of auction items including transportation of auction items to and from events.

• Coordinating with auction vendors on behalf of the Houston Symphony.

• Creating the annual Auction Catalog.

• Identify and incorporate new avenues for revenue based on evolving silent auction trends.

• Managing correspondence and post-event acknowledgement letters to buyers and donors of Houston Symphony auction items

• Managing Symphony Ball and Wine Dinner Silent Auction committees and supplemental meetings or events which may take place in the evening.

Other Development Department duties and responsibilities

• Maintain positive, professional and courteous relationships with all Special Events volunteers and vendors (both internal and external)

• Attends performances and donor events as required.

• Other duties as assigned by the Houston Symphony Society.

• Bachelor’s degree or equivalent experience.

• Experience with database, spreadsheet and desktop publishing using Microsoft Office, Tessitura, Wordfly and BidPal software systems is desired.

• Professional, detail oriented, excellent time management skills.

• Excellent verbal/written communication skills.

• Ability to work successfully in a fast-paced environment while managing multipole projects.

• Creative, flexible, excellent communication skills.

• Ability to work evenings and weekends, including some holidays.

• Ability to lift up to 40 lbs.

• Candidate must supply reliable personal vehicle.

Apply