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Silent Auction Coordinator Jobs (NOW HIRING)

HALO

Jefferson City: Coordinator

Jefferson City, MO · On-site

$17/hr

Lead the Jefferson City Silent Auction, coordinating pickups, packing items, and creating item descriptions for Qtego software upload. * Assist with day-of event logistics for the Art Auction and all ...

HALO

Jefferson City: Coordinator

Jefferson City, MO

$17/hr

Lead the Jefferson City Silent Auction, coordinating pickups, packing items, and creating item descriptions for Qtego software upload. * Assist with day-of event logistics for the Art Auction and all ...

Bloom Our Youth

Development Assistant

Fayetteville, GA · On-site

$20 - $24/hr

Photographs silent auction items, uploads them to Qgive, and maintains the Qgive platform for accuracy. Serves as the administrator of record for Qgive, coordinating with the Volunteer & Community ...

Bloom Fosters

Development Assistant

Fayetteville, GA · On-site

$20 - $24/hr

Photographs silent auction items, uploads them to Qgive, and maintains the Qgive platform for accuracy. Serves as the administrator of record for Qgive, coordinating with the Volunteer & Community ...

Bloom Fosters

Development Assistant

Fayetteville, GA

$20 - $24/hr

Photographs silent auction items, uploads them to Qgive, and maintains the Qgive platform for accuracy. Serves as the administrator of record for Qgive, coordinating with the Volunteer & Community ...

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Silent Auction Coordinator information

What does a silent auction coordinator do?

A Silent Auction Coordinator is responsible for planning, organizing, and managing silent auctions, typically for fundraising events. Their duties include securing auction items, setting up the auction space, overseeing bid sheets or digital platforms, and ensuring a smooth check-out process for winners. They also coordinate with donors, volunteers, and event staff to maximize the auction's success and compliance with legal requirements. The role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a silent auction coordinator, and why are they important?

To thrive as a Silent Auction Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or fundraising. Familiarity with auction management software, online bidding platforms, and donor databases is typically required. Excellent communication, problem-solving abilities, and relationship-building skills help you engage donors, sponsors, and volunteers effectively. These competencies ensure smooth auction operations, maximize fundraising results, and create a positive experience for participants.

What are some common challenges faced by silent auction coordinators, and how can they be addressed?

Silent Auction Coordinators often face challenges such as securing desirable auction items, managing bidding logistics, and ensuring smooth event flow. Building strong relationships with local businesses and donors can help in acquiring high-value items. Effective use of auction software and clear communication with volunteers and attendees are key to managing bids and preventing confusion. Regularly reviewing past events and gathering feedback can also help coordinators continuously improve processes and outcomes.

How to coordinate a silent auction?

A Silent Auction Coordinator manages the planning, organization, and execution of the auction, including securing donations, setting up bid sheets, and overseeing the event to ensure smooth operation. They typically coordinate with volunteers, monitor bids, and handle payments, often using auction software or spreadsheets. Attention to detail and strong organizational skills are essential for success in this role.

What is a silent auction coordinator?

A silent auction coordinator is responsible for organizing and managing silent auctions, which involve collecting donated items, setting up bid sheets, and overseeing the bidding process during an event. They ensure smooth operations, track bids, and coordinate with volunteers and donors to maximize fundraising efforts.
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Silent Auction Coordinator jobs near you
Infographic showing various Silent Auction Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Auction Logistics & Display Lead

Minnetonka, MN • On-site

Gilda's Club Minnesota
See more jobs at Gilda's Club Minnesotaexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Help create a beautiful and organized auction experience!

Each spring, Gilda's Club Minnesota hosts a fundraising gala with a silent auction. As the Logistics & Display Coordinator, you'll organize auction items, prepare them for the event, and help create attractive displays that encourage guests to explore and bid. If you enjoy organizing, decorating, or bringing order to lots of moving pieces, this role is a great fit.

You'll work closely with staff to prepare everything needed before the Gala so event day runs smoothly.

You'll:

  • Organize auction items as they arrive.
  • Help prepare displays and package auction items.
  • Assist with transporting and setting up the auction at the venue.
  • Help ensure everything is organized for event day.

We'll provide:

  • A timeline and organizational system.
  • All display materials and supplies.
  • Guidance on packaging and presentation.
  • Staff support throughout the process.

Time Commitment: Flexible throughout the Gala planning process, with additional time during the week of the gala and on the day of the event.

Apply