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Evening Silent Auction Jobs (NOW HIRING)

Alma Dance School

Front Desk Assistant

Glen Ellyn, IL · On-site

... evening hours, and weekend mornings. General job duties include, but are not limited to ... Nutcracker, June Show and Workshop Responsibilities: -Oversee and coordinate silent auction for ...

Sky Ranches Inc

Development Coordinator

Dallas, TX · On-site

$39K - $53K/yr

Responsible for overseeing Silent Auction for the Cowboys & Cowboys Gala including, but not limited ... Requires a willingness to work a flexible schedule with occasional evening and weekend work.

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Evening Silent Auction information

What is the difference between Evening Silent Auction vs Evening Auction Coordinator?

AspectEvening Silent AuctionEvening Auction Coordinator
Primary RoleManaging silent auction items, bids, and payments during eventsOverseeing the entire evening auction process, including silent and live auctions
CredentialsEvent planning, fundraising, or customer service experienceEvent management, fundraising, or nonprofit experience
Work EnvironmentEvent venues, nonprofit organizations, fundraising eventsEvent planning offices, nonprofit organizations, live event settings

The Evening Silent Auction focuses on managing silent auction activities during an event, while the Evening Auction Coordinator oversees the entire auction process, including both silent and live components. The silent auction staff typically handle item setup and bid collection, whereas the coordinator manages planning, logistics, and overall execution.

What is an evening silent auction?

An Evening Silent Auction is a fundraising event typically held in the evening where attendees can bid on items or experiences by writing their offers on a bid sheet or using electronic bidding platforms. Unlike traditional auctions, there is no auctioneer; instead, participants place bids silently and anonymously. At the end of the event, the highest bidder for each item wins. These auctions are often used by charities, schools, or organizations to raise funds while providing a social and engaging experience for guests.

What are the key skills and qualifications needed to thrive as a silent auction coordinator, and why are they important?

To thrive as a Silent Auction Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or fundraising, often supported by a background in hospitality or nonprofit management. Familiarity with auction management software, digital bidding platforms, and payment processing systems is typically required. Outstanding communication, problem-solving abilities, and customer service skills help ensure successful engagement with donors, bidders, and volunteers. These competencies are vital for running seamless auctions, maximizing fundraising potential, and delivering a positive experience for all participants.

What are some common challenges faced by coordinators of evening silent auctions, and how can they be managed effectively?

Coordinators of evening silent auctions often face challenges such as managing time-sensitive logistics, ensuring clear communication with donors, and maintaining bidder engagement throughout the event. Balancing last-minute item arrivals and setting up displays requires strong organizational skills and adaptability. To manage these challenges, coordinators typically rely on detailed planning checklists, regular team briefings, and user-friendly bidding technology to streamline operations and enhance the guest experience. Building a collaborative environment with volunteers and vendors also helps ensure a smooth and successful auction night.
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Evening Silent Auction jobs near you
Infographic showing various Evening Silent Auction job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 58% Full Time, 36% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Development Associate, Events

HOUSTON SYMPHONY SOCIETY

Houston, TX • On-site

$50K - $55K/yr

Full-time

Re-posted 27 days ago

Job description

Job Title: Development Associate, Events
Department: Development
Reports to: Director of Special Events
Status: Full-time, Exempt
Salary Range: $50,000 - $55,000
Please include a cover letter and resume when applying.
Position Overview:
Reporting to the Director, Special Events, this position implements event management details for the Symphony's major galas, general cultivation, and donor events. This position is a key member of the special events team. This position will interact with high-level volunteers to further the Symphony's goals. A key expectation is the ability to work closely with volunteers in a dynamic environment.
Candidate Essential Functions:
General Special Event Responsibilities
• Support the planning and implementation of the annual Opening Night Gala, Symphony Ball, Wine Dinner, and other events, with specific responsibilities assigned by the Director, Special Events.
• Coordinate and execute event related pre- and post-donor cultivation and stewardship activities, such as Kick-off and Underwriter events.
• Work with the Director, Special Events, to manage the solicitation process for special events, with emphasis on Tessitura data extraction and manipulation.
• Inventory management of the Houston Symphony wine storage locker.
• Manage external communication plan and design and serve as liaison with the Marketing team.
• Responsible for management and content for Houston Symphony webpages for all Special Events
• Maintain and update Special Events Policies and Procedures
• Maintain positive, professional and courteous relationships with all Special Event volunteers and vendors (both internal and external).
Silent Auction Responsibilities
Coordinate and support Silent Auction and Raffle activities for the Symphony Ball and Wine Dinner, including:
• Managing Symphony Ball and Wine Dinner Silent Auction committees and supplemental meetings or events which may take place in the evening.
• Soliciting of auction items.
• Maintaining records of donation and auction finances.
• Managing inventory of auction items including transportation of auction items to and from events.
• Coordinating with auction vendors on behalf of the Houston Symphony.
• Creating the annual Auction Catalog.
• Identify and incorporate new avenues for revenue based on evolving silent auction trends.
• Managing correspondence and post-event acknowledgement letters to buyers and donors of Houston Symphony auction items
• Managing Symphony Ball and Wine Dinner Silent Auction committees and supplemental meetings or events which may take place in the evening.
Other Development Department duties and responsibilities
• Maintain positive, professional and courteous relationships with all Special Events volunteers and vendors (both internal and external)
• Attends performances and donor events as required.
• Other duties as assigned by the Houston Symphony Society.
• Bachelor's degree or equivalent experience.
• Experience with database, spreadsheet and desktop publishing using Microsoft Office, Tessitura, Wordfly and BidPal software systems is desired.
• Professional, detail oriented, excellent time management skills.
• Excellent verbal/written communication skills.
• Ability to work successfully in a fast-paced environment while managing multipole projects.
• Creative, flexible, excellent communication skills.
• Ability to work evenings and weekends, including some holidays.
• Ability to lift up to 40 lbs.
• Candidate must supply reliable personal vehicle.

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