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Document Management Jobs (NOW HIRING)

CATALIS

Document Management Clerk

Jacksonville, FL · On-site

$15 - $17.75/hr

Description: Who We Are Catalis is a leading government Software as a Service (SaaS) and integrated payments provider, powering a wide range of government operations at the municipal, county, state ...

New

Pace

GMP Document Management

Lebanon, NJ · On-site

$22/hr

As a Senior QA Associate, you will work closely with the QA team to maintain document control systems, manage archival processes, and ensure the accuracy and accessibility of quality records across ...

Ora

Clinical Document Management Specialist II

$35.50 - $47.75/hr

Clinical Document Management Specialist II DEPARTMENT: Clinical Document Management Ora Values the Daily Practice of ... Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific ...

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How much do document management jobs pay per hour?

As of Jun 19, 2026, the average hourly pay for document management in the United States is $23.63, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $26.44 per hour, depending on experience, location, and employer.

How much is the salary of a document controller?

The salary of a document controller typically ranges from $40,000 to $70,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher wages, especially in construction or engineering environments where document management is critical.

What are some common challenges faced in a Document Management role, and how can they be addressed?

Professionals in Document Management often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of documents efficiently, and maintaining data security. Addressing these challenges typically involves staying up-to-date with industry regulations, using robust document management software, and implementing clear organizational policies for document handling and retention. Effective communication with other departments and regular training can also help in maintaining consistency and minimizing errors.

What is a document management job?

A document management job involves organizing, storing, and maintaining digital or physical documents to ensure easy retrieval and security. Professionals in this role often use document management systems and may need skills in data entry, organization, and attention to detail.

What is document management?

Document management refers to the process of storing, organizing, tracking, and controlling electronic or paper documents within an organization. It involves the use of systems and policies to ensure that documents are easily accessible, secure, and properly maintained throughout their lifecycle. Effective document management helps improve workflow efficiency, reduces the risk of data loss, and supports regulatory compliance by ensuring documents are retained and disposed of appropriately.

What are the key skills and qualifications needed to thrive as a Document Management Specialist, and why are they important?

To thrive as a Document Management Specialist, you need strong organizational skills, attention to detail, and a background in information management, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) like SharePoint or OpenText, as well as knowledge of compliance standards such as ISO 15489, is essential. Excellent communication, problem-solving abilities, and the ability to handle confidential information set top performers apart. These skills ensure efficient document handling, regulatory compliance, and secure information flow within organizations.

What is the difference between Document Management vs Data Entry Specialist?

AspectDocument ManagementData Entry Specialist
Required CredentialsTypically requires knowledge of document management systems, basic IT skills, and sometimes certifications in records managementOften requires proficiency in data entry software, attention to detail, and basic computer skills
Work EnvironmentOffice settings, often involving document storage, retrieval, and digital system managementOffice or remote environments focused on inputting data into databases or spreadsheets
Employer & Industry UsageUsed across industries like healthcare, legal, and corporate sectors for managing recordsCommon in administrative, healthcare, and retail sectors for data processing tasks

While both roles involve handling information, Document Management focuses on organizing, storing, and maintaining digital or physical documents, whereas Data Entry Specialists primarily input and update data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What does document management do?

Document management involves organizing, storing, and maintaining digital or physical documents to ensure easy retrieval and security. Professionals in this field use tools like document management systems (DMS) and may handle tasks such as indexing, version control, and compliance with data regulations. Strong organizational skills and knowledge of relevant software are important for success in this role.

What does a document manager do?

A document manager oversees the organization, storage, and retrieval of company documents and records. They implement document control systems, ensure compliance with data security standards, and often use document management software to maintain efficient workflows.
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Document Management jobs near you
Associate Document Management Specialist

Associate Document Management Specialist

Southern Farm Bureau Life Insurance Co

Jackson, MS

Full-time

Medical, Life, Retirement, PTO

Posted yesterday

Job description

Job Opportunity: Associate Document Management Specialist at Southern Farm Bureau Life Insurance Company

Company Overview: Southern Farm Bureau Life Insurance is a leading provider of life insurance and financial services. We are committed to serving our policyholders and communities with integrity and excellence. As the Associate Document Management Specialist, you’ll be an essential part of our team, contributing to the success of our organization.

Location: Jackson, MS

Role and Responsibilities: The Associate Document Management Specialist provides specialized knowledge working with complex products such as conversion/reissues and annuities to support Document Management.

Your responsibilities will include:

  • Perform all tasks necessary to ensure that applications and requests for processing are accurately entered into the Policy Administration System and resolve any discrepancies.
  • Index documentation with appropriate keywords and/or descriptions.
  • Verify that documentation for special projects are present and accurate on document management system.
  • Perform required money management for initial/subsequent premiums, balance cash with application vouchers, determine discrepancies and make necessary corrections for daily operations to ensure proper posting of client payments.
  • Research and take appropriate action for referrals received through the Document Management Helpdesk.
  • Process microfiche/roll film for record retention project and any other special projects.
  • Proof scanned documents for accuracy and make any necessary corrections.
  • Contract assembly which requires the checking of all forms necessary for a complete contract, binding the contract, and preparing for mailing to the agent or client. Overnight contracts as requested by agents.
  • Communicate with agents, sales management, and home office personnel in regard to guidelines and procedures.
  • Process receipt of delivery requirements, make needed changes on the pending record on Ingenium/Caseflow and ensure forms are correctly signed/dated for delivery pending contracts and placing the file in an in force status when requirements are met.

Qualifications:

  • High school diploma/GED
  • Associate degree or 3 years of experience in a customer service related environment
  • Strong written and oral communication skills, required
  • Excellent typing skills (40+wpm) with a 10% or below error ratio
  • Basic knowledge of Microsoft Windows
  • Basic knowledge of Adobe PDF files and Tiff files
  • Multi-tasking skills required
  • Ability to function effectively in the workplace as exhibited through one's integrity, courage to act and communication skills
  • Ability to work with others effectively as exhibited through one's respect for people and commitment to teamwork
  • Ability to meet organizational goals and customer expectations as exhibited through one's accountability for results, commitment to service and initiative
  • Ability to perform the essential functions of the job as exhibited through one's growth in job knowledge and professional development

Employee Benefits: We value our employees’ well-being and offer a comprehensive benefits package:

  1. Health Insurance:
    • Comprehensive coverage for employees and their families.
    • Access to an onsite clinic, preventive care, and prescription drugs.
    • Mental health coverage and an Employee Assistance Program.
  2. Active Lifestyle Rewards Program:
    • Incentives for maintaining an active lifestyle.
    • Rewards for participating in fitness challenges and wellness activities.
  3. Weight Management Programs:
    • Customized weight management plans.
    • Support for achieving and maintaining a healthy weight.
  4. Employee Engagement:
    • Opportunities to connect with colleagues.
    • Fun teambuilding activities.
  5. Annual events for employees and their families
    • Company Picnic, Thanksgiving lunch, Christmas Reception.
    • Family Fun Night
  6. Onsite Cafe:
    • Convenient access to nutritious meals.
    • Promoting healthy eating habits.
  7. Learning & Development:
    • Continuous learning opportunities.
    • Tuition reimbursement for further education.
  8. Mentorship Programs:
    • Pairing employees with mentors.
    • Professional growth and guidance.
  9. Promotional Opportunities:
    • Advancement within the company.
    • Career growth prospects.
  10. Life Insurance and Company-Funded Pension:
    • Financial security for employees and beneficiaries.
    • Retirement planning.
  11. Volunteer Days:
    • Paid time off for volunteering.
    • Contributing to the community.

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