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How much do document formatting specialist jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for document formatting specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Document Formatting Specialist position, and why are they important?

To excel as a Document Formatting Specialist, you need strong attention to detail, advanced proficiency in word processing and document design, and relevant experience in editing or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and style guides like APA or MLA is often required, and certification in document management systems can be beneficial. Excellent time management, communication skills, and the ability to interpret client guidelines help candidates stand out in this role. These abilities ensure final documents are polished, accurate, and consistently meet organizational standards, which is critical for quality assurance and professional presentation.

What are the typical challenges faced by Document Formatting Specialists, and how can they be addressed?

Document Formatting Specialists commonly encounter challenges such as managing tight deadlines, adapting to varied formatting standards, and ensuring consistency across large volumes of documents. To address these, it’s helpful to develop strong organizational skills and maintain a thorough understanding of different style guides and client requirements. Regular communication with project managers, writers, and other stakeholders helps clarify expectations and minimize errors. Additionally, staying updated on the latest document automation tools can increase efficiency and reduce repetitive tasks.

What is a Document Formatting Specialist job?

A Document Formatting Specialist is responsible for organizing and styling documents to ensure consistency, readability, and professional presentation. They work with various file formats, applying templates, adjusting layouts, and optimizing visual elements like fonts, spacing, and images. These specialists often use software such as Microsoft Word, Adobe Acrobat, or LaTeX to format reports, proposals, manuals, and other business documents. Their role is crucial in creating polished, error-free documents that meet branding and style guidelines.

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What states have the most Document Formatting Specialist jobs? States with the most job openings for Document Formatting Specialist jobs include:
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Document Formatting Specialist jobs near you
Infographic showing various Document Formatting Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.
Sr. Regulatory Document Formatting Specialist

Sr. Regulatory Document Formatting Specialist

Vaxcyte

San Carlos, CA • On-site, Remote

$112K - $131K/yr

Other

Posted 20 days ago

Job description

Summary:

The Senior Regulatory Document Formatting Specialist, in Regulatory Operations, will format and finalize documents for regulatory submissions. The ideal candidate will have experience formatting complex documents, in-depth understanding of Microsoft Word and Adobe Acrobat Pro, and experience with using document templates. This role will assist with regulatory submission planning, preparation, and review to ensure high quality, timely submission of regulatory filings to health authorities.

Essential Functions:

Ideal candidates should be able to produce high quality documents within established time frames. Job activities include:

  • Formatting and compiling documents using Word to create and update tables of contents, add headers/footers and table and figure titles, insert figures, create bookmarks and links, split multiple-page tables, use track changes and comment functions.
  • Working in a collaborative authoring environment (Veeva RIM).
  • Reviewing documents to ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
  • Maintaining the list of literature for regulatory submissions and obtaining copies of literature, as needed.
  • Communicating effectively with the Regulatory team and other functional groups, as needed, to meet project timelines.
  • Assisting with Regulatory Operations' efforts to implement and improve systems, processes, and tools.

Requirements:

College degree, AA/AS or BA/BS with a minimum of 5 years of experience in Regulatory Operations with formatting/word processing regulatory documents. Other combinations of education and/or experience may be considered.

  • Proficient with Word, Adobe Acrobat Pro, PowerPoint, and Excel.
  • Familiar with using Veeva RIM for authoring and reviewing documents is preferred.
  • Experience with using OmniTemplates is a plus.
  • Good understanding of the CTD structure and Clinical documents (Protocols, Clinical Study Reports, Statistical Analysis Plans, etc.) in accordance with regulatory guidelines
  • Accustomed to fast-paced, highly regulated environment with the ability to work independently.
  • Accountable, adaptable, and dependable.
  • Sound business ethics, including the protection of proprietary and confidential information, is required.
  • Excellent attention to detail and organizational/time-management skills.
  • Works well with others.

Reports to: Manager, Regulatory Operations

Location: San Carlos, CA or Remote

Work Arrangement (may be adjusted based on business needs, job responsibilities, or changes to company policy): Hybrid (minimum of 2-3 days per week onsite) or Remote

Compensation: The compensation package will be competitive and includes comprehensive benefits and an equity component.

Salary Range: $112,000 - $131,000 (SF Bay Area). Salary ranges for non-California locations may vary.

 

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About Vaxcyte

Sourced by ZipRecruiter

Industry

Biotechnology research and development

Company size

51 - 200 Employees

Headquarters location

San Carlos, CA, US

Year founded

2013

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