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Document Formatting Specialist Jobs (NOW HIRING)

Adecco

Documentation Specialist II

Morristown, NJ · Remote

$39.26/hr

Regulatory Document Specialist Location: Remote Pay Rate: $39.26/hour Employment Type: Contract ... Perform submission-readiness validation, including document formatting, consistency, naming ...

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BerryDunn

Document Processing Specialist

Waltham, MA · Hybrid

$27 - $29/hr

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards.

BerryDunn

Document Processing Specialist

Manchester, NH · Hybrid

$27 - $29/hr

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards.

BerryDunn

Document Processing Specialist

Bangor, ME · Hybrid

$27 - $29/hr

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards.

BerryDunn

Document Processing Specialist

Portland, ME · On-site

$27 - $29/hr

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards.

BerryDunn

Document Processing Specialist

Portland, ME · Hybrid

$27 - $29/hr

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards.

Orbital

Document Control Specialist

Baton Rouge, LA · On-site

$70K - $100K/yr

Document Control Specialist Location: Baton Rouge, LA; On-site FLSA Classification Non-Exempt ... Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata ...

Vets Plus, Inc.

Document Control Specialist

Menomonie, WI · On-site

$60K - $63K/hr

Document Control Specialist Position Summary : The Document Control Specialist is responsible for ... Determine appropriate document formatting and control requirements. * Return documents to authors ...

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How much do document formatting specialist jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document formatting specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document formatting specialist?

A Document Formatting Specialist is responsible for organizing and styling documents to ensure consistency, readability, and professional presentation. They work with various file formats, applying templates, adjusting layouts, and optimizing visual elements like fonts, spacing, and images. These specialists often use software such as Microsoft Word, Adobe Acrobat, or LaTeX to format reports, proposals, manuals, and other business documents. Their role is crucial in creating polished, error-free documents that meet branding and style guidelines.

What are the key skills and qualifications needed to thrive as a document formatting specialist?

To excel as a Document Formatting Specialist, you need strong attention to detail, advanced proficiency in word processing and document design, and relevant experience in editing or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and style guides like APA or MLA is often required, and certification in document management systems can be beneficial. Excellent time management, communication skills, and the ability to interpret client guidelines help candidates stand out in this role. These abilities ensure final documents are polished, accurate, and consistently meet organizational standards, which is critical for quality assurance and professional presentation.

What are the typical challenges faced by document formatting specialists, and how can they be addressed?

Document Formatting Specialists commonly encounter challenges such as managing tight deadlines, adapting to varied formatting standards, and ensuring consistency across large volumes of documents. To address these, it’s helpful to develop strong organizational skills and maintain a thorough understanding of different style guides and client requirements. Regular communication with project managers, writers, and other stakeholders helps clarify expectations and minimize errors. Additionally, staying updated on the latest document automation tools can increase efficiency and reduce repetitive tasks.

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Document Formatting Specialist jobs near you
Infographic showing various Document Formatting Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist II

Adecco

Morristown, NJ • Remote

$39.26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

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Job description

Regulatory Document Specialist

Location: Remote
Pay Rate: $39.26/hour
Employment Type: Contract
Start Date: ASAP — Earlier than October preferred

Job Summary

We are seeking an experienced Regulatory Document Specialist to support pharmaceutical regulatory submission activities in a fully remote environment. The ideal candidate will have strong hands-on experience with Adobe Acrobat Pro, Veeva RIM, eCTD, regulatory document management, and advanced Microsoft Word formatting.

This position will support document preparation, submission readiness, quality control, electronic document management, and publishing activities across regulatory submissions.

Key Responsibilities

  • Create, format, review, and prepare regulatory documents, dossiers, reports, and submission materials for regulatory submissions.

  • Prepare documents for eCTD and other electronic submissions, ensuring compliance with applicable regulatory and company requirements.

  • Perform submission-readiness validation, including document formatting, consistency, naming conventions, hyperlinks, metadata, and file specifications.

  • Conduct detailed quality control and formatting reviews, identifying and correcting errors, inconsistencies, linking issues, and other submission-readiness concerns.

  • Manage electronic documents throughout the preparation process, including version control, document tracking, locked documents, embargoes, and document integrity.

  • Utilize Veeva RIM and electronic document management systems to organize, maintain, and manage regulatory documents.

  • Use Adobe Acrobat Pro extensively for document preparation, manipulation, review, conversion, linking, and quality checks.

  • Provide support for document compilation and report publishing across regulatory submission Modules 1–5.

  • Collaborate with Regulatory Affairs, Clinical Development, Nonclinical/Research, Quality Assurance, CMC, ITS, and other cross-functional stakeholders.

  • Maintain accurate records of document preparation activities, revisions, approvals, and changes.

  • Support document migration activities related to acquisitions and organizational changes.

  • Monitor evolving regulatory requirements and industry best practices related to electronic submissions and document management.

  • Provide guidance and training to internal teams on document preparation, formatting, and submission-readiness requirements.

  • Identify opportunities to improve document management and submission-readiness processes and reduce errors.

Required Qualifications

  • Bachelor's degree or equivalent degree in Regulatory Affairs, Information Technology, Life Sciences, or a related field; relevant experience may be considered.

  • Strong experience in electronic document management within the pharmaceutical or life sciences industry.

  • Experience supporting regulatory submissions for clinical trials and registrations, including INDs, CTDs, NDAs, BLAs, or similar submissions.

  • Strong experience with Adobe Acrobat Pro.

  • Hands-on experience with Veeva RIM or comparable regulatory information/document management systems.

  • Strong understanding of eCTD structure and specifications.

  • Strong Microsoft Word formatting skills.

  • Experience with document preparation and publishing requirements across eCTD Modules 1–5.

  • Understanding of XML tagging, metadata requirements, file formats, naming conventions, and electronic submission specifications.

  • Strong attention to detail and ability to perform thorough document quality-control reviews.

  • Excellent written and verbal English communication skills.

  • Ability to work independently and collaborate effectively with cross-functional teams.

Preferred Experience

  • Strong understanding of FDA, EMA, and other applicable regulatory submission requirements.

  • Experience with electronic document management systems (EDMS).

  • Experience troubleshooting document formatting, conversion, hyperlinking, and submission-readiness issues.

  • Knowledge of regulatory processes throughout different stages of drug development.

  • Experience providing training or support to colleagues regarding document management and submission requirements.

  • Familiarity with current regulatory intelligence, industry standards, and electronic submission best practices.

Key Skills

Adobe Acrobat Pro | Veeva RIM | eCTD | Regulatory Submissions | Document Management | Microsoft Word | Document Formatting | Report Publishing | Submission Readiness | Quality Control | Version Control | Metadata | XML | EDMS | FDA/EMA Regulations | Pharmaceutical Industry

Compensation & Work Arrangement

Pay Rate: $39.26 per hour
Work Arrangement: 100% Remote
Start: ASAP; candidates available to start before October are preferred.


Pay Details: $39.26 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.