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Document Formatting Specialist Jobs (NOW HIRING)

Cooley LLP

Document Specialist

Santa Monica, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Palo Alto, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Reston, VA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Chicago, IL · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Santa Monica, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Chicago, IL · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

San Diego, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Los Angeles, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Boston, MA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Santa Monica, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Boston, MA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Chicago, IL

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

San Diego, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Palo Alto, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley LLP

Document Specialist

Los Angeles, CA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

Seattle, WA · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

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All JobsLegal JobsLaw Office and Legal Clinic JobsLegal Document Specialist JobsDocument Formatting Specialist Jobs

Document Formatting Specialist information

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$13

$24

$42

How much do document formatting specialist jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document formatting specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document formatting specialist?

A Document Formatting Specialist is responsible for organizing and styling documents to ensure consistency, readability, and professional presentation. They work with various file formats, applying templates, adjusting layouts, and optimizing visual elements like fonts, spacing, and images. These specialists often use software such as Microsoft Word, Adobe Acrobat, or LaTeX to format reports, proposals, manuals, and other business documents. Their role is crucial in creating polished, error-free documents that meet branding and style guidelines.

What are the key skills and qualifications needed to thrive as a document formatting specialist?

To excel as a Document Formatting Specialist, you need strong attention to detail, advanced proficiency in word processing and document design, and relevant experience in editing or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and style guides like APA or MLA is often required, and certification in document management systems can be beneficial. Excellent time management, communication skills, and the ability to interpret client guidelines help candidates stand out in this role. These abilities ensure final documents are polished, accurate, and consistently meet organizational standards, which is critical for quality assurance and professional presentation.

What are the typical challenges faced by document formatting specialists, and how can they be addressed?

Document Formatting Specialists commonly encounter challenges such as managing tight deadlines, adapting to varied formatting standards, and ensuring consistency across large volumes of documents. To address these, it’s helpful to develop strong organizational skills and maintain a thorough understanding of different style guides and client requirements. Regular communication with project managers, writers, and other stakeholders helps clarify expectations and minimize errors. Additionally, staying updated on the latest document automation tools can increase efficiency and reduce repetitive tasks.

More about Document Formatting Specialist jobs

What states have the most Document Formatting Specialist jobs?

States with the most job openings for Document Formatting Specialist jobs include:

What job categories do people searching Document Formatting Specialist jobs look for?

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Document Formatting Specialist jobs near you
Infographic showing various Document Formatting Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Legal Document Specialist - 3rd Shift (Onsite)

RR Donnelley

Phoenix, AZ • On-site

$23.08/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

Company Description
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry's most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
Job Description
RR Donnelley is adding Legal Document Specialists to their team!
In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.
Must be able to commute to Phoenix, AZ
Must have experience with document formatting, and using MS Word
Shift: Sunday-Thursday 11:00pm - 7:30am
Training: Monday - Friday, 9AM - 5PM (6weeks)
Pay: $23.08 hourly plus $3.00 shift differential
Fully Onsite
Responsibilities:
  • Create, edit and format legal documents to firm specifications using a variety of software applications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables, and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs by the deadline in an accurate and timely manner
  • Handle sensitive and/or confidential documents and information
  • Follow established policies and procedures at all times
  • Perform additional duties as necessary or assigned

Qualifications
Skills:
  • Excellent verbal and written communication skills
  • Flexibility to work overtime as required
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Ability to interact with client and team members in a professional and respectful manner at all times
  • Minimum typing speed of 60 wpm with 95% accuracy

Experience:
  • High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  • Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  • Experience and exposure in any of the legal word processing tasks below
    • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Transcription experience a plus
  • Knowledge of legal terminology and legal citations preferred

Additional Information
The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
#WLPHX
#LI-Onsite
#LI-NH1
#RRDCORP
RRD is an Equal Opportunity Employer, including disability/veterans
At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

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