ZipRecruiter

Log In

1

Document Formatting Specialist Jobs (NOW HIRING)

Cooley LLP

Document Specialist

San Diego, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Cooley

Document Specialist

San Francisco, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Reformat existing documents into Cooley templates and standard or custom formats * Convert ...

Integrated Resources

Documentation Specialist II

$32 - $39/hr

Documentation Specialist II- Regulatory Location: Morristown, NJ- REMOTE Duration: 6 Months ... Document Preparation: * Create and format documents, dossiers (including binders of authoring ...

previous page

Showing results 41-60

All JobsLegal JobsLaw Office and Legal Clinic JobsLegal Document Specialist JobsDocument Formatting Specialist Jobs

Document Formatting Specialist information

See salary details

$13

$24

$42

How much do document formatting specialist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for document formatting specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document formatting specialist?

A Document Formatting Specialist is responsible for organizing and styling documents to ensure consistency, readability, and professional presentation. They work with various file formats, applying templates, adjusting layouts, and optimizing visual elements like fonts, spacing, and images. These specialists often use software such as Microsoft Word, Adobe Acrobat, or LaTeX to format reports, proposals, manuals, and other business documents. Their role is crucial in creating polished, error-free documents that meet branding and style guidelines.

What are the key skills and qualifications needed to thrive as a document formatting specialist?

To excel as a Document Formatting Specialist, you need strong attention to detail, advanced proficiency in word processing and document design, and relevant experience in editing or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and style guides like APA or MLA is often required, and certification in document management systems can be beneficial. Excellent time management, communication skills, and the ability to interpret client guidelines help candidates stand out in this role. These abilities ensure final documents are polished, accurate, and consistently meet organizational standards, which is critical for quality assurance and professional presentation.

What are the typical challenges faced by document formatting specialists, and how can they be addressed?

Document Formatting Specialists commonly encounter challenges such as managing tight deadlines, adapting to varied formatting standards, and ensuring consistency across large volumes of documents. To address these, it’s helpful to develop strong organizational skills and maintain a thorough understanding of different style guides and client requirements. Regular communication with project managers, writers, and other stakeholders helps clarify expectations and minimize errors. Additionally, staying updated on the latest document automation tools can increase efficiency and reduce repetitive tasks.

More about Document Formatting Specialist jobs

What states have the most Document Formatting Specialist jobs?

States with the most job openings for Document Formatting Specialist jobs include:

What job categories do people searching Document Formatting Specialist jobs look for?

The top searched job categories for Document Formatting Specialist jobs are:

Document Formatting Specialist jobs near you
Infographic showing various Document Formatting Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 13% Part Time, 5% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Specialist

Cooley LLP

San Diego, CA

$68K - $120K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 27 days ago

Job description

Document Specialist

Cooley is seeking a Document Specialist to join the Document Processing team.

Position summary: The Document Processing Specialist is responsible for providing document production and processing support.The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations and schedules in an effort to provide the highest level of customer service and quality in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:

Schedule for Work Week :

  • Wednesday-Friday 3:30 PM-2:00 AM (PT)

    Saturday 11:30 AM-10:00 PM (PT)

Position responsibilities:

  • Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
  • Reformat existing documents into Cooley templates and standard or custom formats
  • Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
  • Transcribe analog or digital dictation files
  • Proofread all edits made or word-for-word for new input, or conversion projects for accuracy
  • Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
  • Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
  • Create fill-in forms in Acrobat
  • Create charts, graphs, tables and spreadsheets as requested
  • Use email, including email with multiple attachments
  • Transfer documents to/from secure file transfer platforms
  • Conduct Internet, intranet, network and archive searches, as requested
  • Download/Save/Print to PDF from various Data Sites
  • Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
  • Perform redlines using Litera Compare and native Word
  • Log work and cost recovery information
  • All other duties as assigned or required

Skills & experience:

Required:

  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Available to work overtime and flexible schedule, as required
  • Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority
  • Fast and accurate typing
  • General understanding of personal computers
  • Previous experience supporting multi-locations and time zones
  • Previous legal document processing experience:
  • 1. Document Specialist I: Minimum 1+ year prior document processing experience
  • 2. Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Preferred:

  • Bachelor's degree

Competencies:

  • Ability to professionally handle conflicting demands under extreme time constraints from practitioners and business professionals
  • Ability to work independently and under pressure in a sedentary manner for long periods of time
  • Excellent command of English language
  • Ability to interact with team members at all levels in a professional and respectful manner at all times
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Proven ability to perform complex work in a timely manner and meet strict deadlines
  • Exceptional attention to detail
  • Familiarity with legal terminology and a variety of document formats used in legal work
  • Reliable and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $58.00 ($68,640.00 - $120,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Apply