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Document Indexing Specialist Jobs (NOW HIRING)

Fulton Bank

Scanning and Indexing Specialist

Lebanon, PA · On-site

$16.75 - $22.40/hr

Provides widespread, efficient access to loan documentation in the Enterprise Content Management System through the indexing process by populating required keyword fields accurately and choosing the ...

Fulton Bank

Scanning and Indexing Specialist

Lebanon, PA · On-site

$16.75 - $22.40/hr

Provides widespread, efficient access to loan documentation in the Enterprise Content Management System through the indexing process by populating required keyword fields accurately and choosing the ...

Fulton Bank

Scanning and Indexing Specialist

Lebanon, PA · On-site

$16.75 - $22.40/hr

Provides widespread, efficient access to loan documentation in the Enterprise Content Management System through the indexing process by populating required keyword fields accurately and choosing the ...

Fulton Bank

Scanning and Indexing Specialist

Lebanon, PA

$16.75 - $22.40/hr

Provides widespread, efficient access to loan documentation in the Enterprise Content Management System through the indexing process by populating required keyword fields accurately and choosing the ...

EIGENNET LLC

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Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

Document Imaging Specialist Employment Type: W-2 Contract (Full-Time, 40 Hours per Week) Work ... Index and classify electronic records according to established records management procedures and ...

EIGENNET LLC

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Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

Document Imaging Specialist Employment Type: W-2 Contract (Full-Time, 40 Hours per Week) Work ... Index and classify electronic records according to established records management procedures and ...

Professional Alternatives

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Accounts Payable Specialist

Houston, TX · On-site

$25 - $28/hr

Accounts Payable Specialist - 2-3 Month Contract Location: Houston, TX 77092 Pay Rate: $25-$28/hour ... Index, organize, and maintain invoices and supporting documentation within pVault. * Respond ...

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How much do document indexing specialist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for document indexing specialist in the United States is $17.45, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $17.31 per hour, depending on experience, location, and employer.

What is a document indexing specialist?

A Document Indexing Specialist is responsible for organizing, categorizing, and indexing documents to ensure efficient retrieval and management. They use specialized software and metadata techniques to assign keywords, tags, or classifications to digital or physical records. This role is essential in industries like healthcare, legal, finance, and government, where accurate documentation is critical. Strong attention to detail, familiarity with document management systems, and an understanding of data security are key skills for this position.

What are the key skills and qualifications needed to thrive as a document indexing specialist?

To thrive as a Document Indexing Specialist, you need strong attention to detail, excellent organizational skills, and familiarity with data management or document control practices, often supported by a high school diploma or associate degree. Proficiency using document management systems (DMS), database software, and sometimes optical character recognition (OCR) tools is typically required. Analytical thinking, time management, and clear communication are important soft skills for excelling in this position. These abilities ensure accurate document indexing, efficient information retrieval, and seamless collaboration within an organization.

What are the main challenges faced by document indexing specialists and how can they be addressed?

One of the main challenges for Document Indexing Specialists is handling large volumes of documents while maintaining a high level of accuracy and consistency. It can also be difficult to adapt to varying formats or naming conventions across different projects or departments. Staying organized, utilizing checklists or standard operating procedures, and keeping up-to-date with the latest document management technologies can help overcome these challenges. Collaboration with team members and clear communication about indexing standards can also streamline workflows and prevent errors.

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Document Indexing Specialist jobs near you
Infographic showing various Document Indexing Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 13% Part Time, 5% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $36,290 per year, or $17.4 per hour.

Mortgage Post-Closing Document Indexing Specialist

Durant, OK

First United Bank & Trust
Commercial Banking • 201 - 500 employees
Learn more about First United Bank & Trustexternal

Full-time

Re-posted 29 days ago

Job description

Join Our Team!

We have a great team of friendly, talented and inspiring people at First United. As a learning organization, we take pride in offering exciting opportunities for employees to grow and follow their passions. That's one of the many reasons First United has been voted as one of the top places to work in Oklahoma since 2009! Browse this page to find out more about the First United culture and the many benefits of working here. Then, use our "Get Started" section to take your first step to being a part of First United.

The PositionJob TitleMortgage Post-Closing Document Indexing SpecialistJob Description

SUMMARY

This position is responsible for Indexing and Reviewing signed loan closing documents into Encompass following company's guidelines. Contacting Borrowers, Title Companies or FUBM Closers/Funders for missing or un-signed closing documents and confirming receipt. Working Audit Indexing Loan Request from Mortgage Compliance. Delegating loans to be indexed or that have been requested by Audit to other Post-Closing team members if required.

MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

Indexes and reviews signed closing documents into Encompass efolder, keeping up with all Company policies. Contacts Borrowers, Title Companies or FUBM Closers/funders for missing or non-signed closing documents. Completes audit loan request and/or required corrections from Mortgage Compliance. Contacts other Team Members to assist with indexing to keep pipeline count to meet company policies. Provides back-up for Mortgage Post-Closing Incoming Mail Specialist. Provides backup for Mortgage Post-Closing Scanning/Shredding Specialist. Scanning and Indexing recorded MTG/DOT and TPOL. Provides back-up assistance to others within the department as needed.

ADDITIONAL DUTIES AND RESONSIBILITIES

  • Performs other duties as requested by Management.
  • Completes all required compliance exams on a yearly basis.
  • Adherence to all First United Policies and Procedures.
  • Adheres to First United Dress policy.
  • Recommends to Manager possible methods to improve department.

EMPLOYEE SPECIFICATIONS for Senior Loan Delivery Specialist, I, II, III

Years of Experience required for Document Indexing Specialist Titles

  • Less than 2 Years Mortgage Experience (Specialist)
  • 2-4 Years Mortgage Experience (Specialist I)
  • 4-6 Years Mortgage Experience (Specialist II)
  • 8 Plus Years Mortgage Experience (Specialist III)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

  • High school diploma or GED required.
  • Prior banking/mortgage experience preferred.

Technical/Functional Competencies

  • Basic mathematical skills.
  • Proficient computer skills.
  • Exceptional customer service skills.
  • Good problem-solving and decision-making skills.
  • Demonstrates good judgment.
  • Strong organizational skills.
  • Strong interpersonal skills and ability to work well with a wide range of people.
  • Ability to communicate well with customers by all means of communication including written, verbal, and non-verbal communication.
  • Ability to use e-mail, phone, and other communication tools are necessary.
  • Willingness to accept additional responsibilities.
  • Dependable and adheres to time-lines and schedules.
  • Takes initiative in development and completion of projects.

NOTE: This job description is not intended to be all-inclusive, variations to requirements and/or experience may occur. Employee may perform other related duties as assigned by Manager to meet the ongoing needs of the organization.

All Locations:Durant-Corporate

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at HR@firstunitedbank.com for assistance.

First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.

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