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Document Management Jobs in Madison, WI (NOW HIRING)

ssollc

Program Support Specialist - Wisconsin

Madison, WI · Hybrid

$18 - $35/hr

Maintain accurate records, perform data entry, and support document management. * Provide excellent customer service to internal and external stakeholders. * Support shipping, mailroom, office ...

Ball Corporation

Site Technical Trainer

Fort Atkinson, WI

$29.75 - $39.50/hr

Systems and Documentation Management Manage training assignments and completions within the Learning Management System (LMS). Maintain training records and ensure traceability in the Electronic ...

Ball

Site Technical Trainer

Fort Atkinson, WI · On-site

$29.75 - $39.50/hr

Systems and Documentation Management Manage training assignments and completions within the Learning Management System (LMS). Maintain training records and ensure traceability in the Electronic ...

ATIA Ltd

HR Manager - Internship

Madison, WI

Document Management System (DMS), * 6. Service Desk Plus (SDP), * 7.Service Management Systems (SMS), * 8.Business Continuity Management Systems (BCMS), * 9.Information Security Management Systems ...

Amteck, LLC

Project Manager

Windsor, WI

Strong understanding of construction technology and document management systems Why Join Amteck? At Amteck, we invest in our people and provide opportunities to work on some of the most exciting and ...

Iff

Data and Documentation Technician

Madison, WI · Hybrid

Job Summary Are you passionate about managing technical documentation, ensuring quality compliance, and supporting customers across global markets? Data and Documentation Technician I Position ...

TekWissen LLC

Documentation Specialist

Madison, WI · On-site

$20 - $25/hr

TekWissen Group is a workforce management provider throughout the USA and many other countries ... Position: Documentation Specialist Location: Madison, WI, 53711 Duration: 12 Months Job Type ...

ATIA Ltd

Reseller Company Partner

Madison, WI

Document Management System (DMS), * Service Desk Plus (SDP), * Service Management Systems (SMS), * Business Continuity Management Systems (BCMS), * Information Security Management Systems (ISMS)

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How much do document management jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for document management in Madison, WI is $23.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $26.63 per hour, depending on experience, location, and employer.

What are some common challenges faced in a document management role, and how can they be addressed?

Professionals in Document Management often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of documents efficiently, and maintaining data security. Addressing these challenges typically involves staying up-to-date with industry regulations, using robust document management software, and implementing clear organizational policies for document handling and retention. Effective communication with other departments and regular training can also help in maintaining consistency and minimizing errors.

What does a document management do?

A document management professional is responsible for organizing, storing, and maintaining digital or physical documents to ensure easy retrieval and security. They often use document management systems (DMS) and may handle tasks like indexing, version control, and compliance with data regulations. Strong organizational skills and knowledge of relevant software are essential for this role.

What are the top 5 document management systems?

For a document management professional, the top five systems widely used are Microsoft SharePoint, DocuWare, M-Files, OpenText Content Server, and Dropbox Business. These platforms offer features like version control, access permissions, and integration with other enterprise tools, supporting efficient document organization and retrieval. Familiarity with these systems can enhance job performance and workflow management.

What is document management?

Document management refers to the process of storing, organizing, tracking, and controlling electronic or paper documents within an organization. It involves the use of systems and policies to ensure that documents are easily accessible, secure, and properly maintained throughout their lifecycle. Effective document management helps improve workflow efficiency, reduces the risk of data loss, and supports regulatory compliance by ensuring documents are retained and disposed of appropriately.

What are the key skills and qualifications needed to thrive as a document management specialist, and why are they important?

To thrive as a Document Management Specialist, you need strong organizational skills, attention to detail, and a background in information management, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) like SharePoint or OpenText, as well as knowledge of compliance standards such as ISO 15489, is essential. Excellent communication, problem-solving abilities, and the ability to handle confidential information set top performers apart. These skills ensure efficient document handling, regulatory compliance, and secure information flow within organizations.

What is the difference between Document Management vs Data Entry Specialist?

AspectDocument ManagementData Entry Specialist
Required CredentialsTypically requires knowledge of document management systems, basic IT skills, and sometimes certifications in records managementOften requires proficiency in data entry software, attention to detail, and basic computer skills
Work EnvironmentOffice settings, often involving document storage, retrieval, and digital system managementOffice or remote environments focused on inputting data into databases or spreadsheets
Employer & Industry UsageUsed across industries like healthcare, legal, and corporate sectors for managing recordsCommon in administrative, healthcare, and retail sectors for data processing tasks

While both roles involve handling information, Document Management focuses on organizing, storing, and maintaining digital or physical documents, whereas Data Entry Specialists primarily input and update data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What does document management do?

Document management involves organizing, storing, and maintaining digital or physical documents within an organization. Professionals in this field use tools like document management systems (DMS) to ensure easy retrieval, security, and compliance with record-keeping standards. They often work with workflows, indexing, and version control to improve efficiency and accuracy.
What are popular job titles related to Document Management jobs in Madison, WI? For Document Management jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Document Management jobs in Madison, WI look for? The top searched job categories for Document Management jobs in Madison, WI are:
Document Management jobs near you
Infographic showing various Document Management job openings in Madison, WI as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, 1% Temporary, and 6% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $49,533 per year, or $23.8 per hour.

Document Control/Records Management Specialist

SHINE Technologies LLC

Janesville, WI • On-site

$25 - $33.35/hr

Full-time

Re-posted 21 days ago

Job description

Job Type
Full-time
Description
SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE's medical isotope production facility (the Chrysalis). The Document Control/Record Management Specialist position provides document and data support for the on-site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS).
Hybrid or remote work arrangement will be considered. While our headquarters is located in Janesville, Wisconsin, we welcome applicants from across the U.S. who can effectively collaborate in a virtual environment. Candidates may be asked to travel occasionally for team meetings or onsite engagements, depending on business needs.
The base salary range for this position is $25.00 - $33.35 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.
Duties and Responsibilities:
Specific duties and responsibilities include, but are not limited to:
  • Supporting cross-functional departments in submitting controlled documents and records for processing.
  • Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
  • Performing quality checks on controlled documents and records submitted for processing.
  • Distributing controlled documents as prescribed by process owners.
  • Maintaining the SHINE electronic document management system.
  • Assignment of document identifiers as requested.
  • Maintaining hard copies of controlled documents and records as necessary.
  • Performing other duties as assigned.

Requirements
  • Associate Degree or equivalent experience.
  • Experience in the use of controlled document and records management, including electronic file management software.
  • Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project's needs and deadlines.
  • Ability to work independently with a high attention to detail.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.
  • Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions and Physical Effort:
  • Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
  • Moderate physical activity. Requires handling of average-weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.
  • Fine motor coordination and strong depth perception is beneficial.
  • Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.
Eligibility for employment is conditioned on the applicant's ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant's eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.
SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.
SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Pay Transparency Policy
Employee Rights Under the NLRA
Equal Opportunity Employment
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