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Document Management Jobs in Madison, WI (NOW HIRING)

Riley Construction

Project Engineer

Madison, WI

Manages request for information (RFI) documents. * Timely procure and review project submittals, with guidance if needed. * Works closely with Project Manager on bid day, assisting with summarizing ...

Denari

Software Engineer

Madison, WI · On-site

... document management, workflow automation, and financial insights in one seamless platform. Accounting work today is deeply fragmented - across dozens of disconnected tools and tasks, creating ...

Automated Systems, Inc.

GMP Technical Writer

Madison, WI · On-site

$69 - $96/hr

Manage document workflows through Veeva Quality Docs, MasterControl, or comparable electronic quality management systems, including review, approval, and effective-date processes. * Author and edit ...

Prime Data Centers

Project Engineer

Madison, WI · On-site

$90 - $105/hr

... documents in the Document Management System. What you'll do * Collaborate with internal teams and external vendors to design, implement, and commission data center infrastructure projects.

Automated Systems, Inc.

GMP Technical Writer

Madison, WI · On-site

$50 - $70/hr

Manage document workflows through Veeva QualityDocs, MasterControl, or comparable electronic quality management systems, including review, approval, and effective-date processes. * Author and edit ...

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All JobsDocument Management JobsDocument Management Jobs in Madison, WI

Document Management information

See Madison, WI salary details

$11

$23

$61

How much do document management jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management in Madison, WI is $23.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $26.63 per hour, depending on experience, location, and employer.

What is document management?

Document management refers to the process of storing, organizing, tracking, and controlling electronic or paper documents within an organization. It involves the use of systems and policies to ensure that documents are easily accessible, secure, and properly maintained throughout their lifecycle. Effective document management helps improve workflow efficiency, reduces the risk of data loss, and supports regulatory compliance by ensuring documents are retained and disposed of appropriately.

What are the key skills and qualifications needed to thrive as a document management specialist, and why are they important?

To thrive as a Document Management Specialist, you need strong organizational skills, attention to detail, and a background in information management, often supported by a relevant degree or certification. Familiarity with document management systems (DMS) like SharePoint or OpenText, as well as knowledge of compliance standards such as ISO 15489, is essential. Excellent communication, problem-solving abilities, and the ability to handle confidential information set top performers apart. These skills ensure efficient document handling, regulatory compliance, and secure information flow within organizations.

What are some common challenges faced in a document management role, and how can they be addressed?

Professionals in Document Management often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of documents efficiently, and maintaining data security. Addressing these challenges typically involves staying up-to-date with industry regulations, using robust document management software, and implementing clear organizational policies for document handling and retention. Effective communication with other departments and regular training can also help in maintaining consistency and minimizing errors.

What is the difference between Document Management vs Data Entry Specialist?

AspectDocument ManagementData Entry Specialist
Required CredentialsTypically requires knowledge of document management systems, basic IT skills, and sometimes certifications in records managementOften requires proficiency in data entry software, attention to detail, and basic computer skills
Work EnvironmentOffice settings, often involving document storage, retrieval, and digital system managementOffice or remote environments focused on inputting data into databases or spreadsheets
Employer & Industry UsageUsed across industries like healthcare, legal, and corporate sectors for managing recordsCommon in administrative, healthcare, and retail sectors for data processing tasks

While both roles involve handling information, Document Management focuses on organizing, storing, and maintaining digital or physical documents, whereas Data Entry Specialists primarily input and update data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What does a document management do?

A document management professional is responsible for organizing, storing, and maintaining digital or physical documents to ensure easy retrieval and security. They often use document management systems (DMS) and may handle tasks such as indexing, version control, and compliance with data regulations. Strong organizational skills and knowledge of relevant software are essential for this role.

What are popular job titles related to Document Management jobs in Madison, WI?

For Document Management jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Document Management jobs in Madison, WI look for?

The top searched job categories for Document Management jobs in Madison, WI are:

Document Management jobs near you
Infographic showing various Document Management job openings in Madison, WI as of August 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 100% In-person job distribution, with an average salary of $49,540 per year, or $23.8 per hour.

Project Engineer

Riley Construction

Madison, WI

Full-time

Re-posted yesterday

Job description

Do you want to be part of the Riley Construction Co., Inc. team? We are one of the fastest growing commercial construction companies in the Southeastern WI/Northern IL area and great things are happening!

We currently have an opening for a qualified Project Engineer to support the Madison, WI area.

The Project Engineer directs, coordinates, and exercises functional authority for planning, organization, controlling, integration, and completion of project within areas of assigned responsibility. Area of responsibility is typically focused on the earliest project management skills required for professional development to higher levels of project management.


Initial Responsibilities:

  • Sets up phase and cost codes for new projects.
  • Maintains and updates project schedule, as needed.
  • Gathers information for change orders and compile for PM approval.
  • Captures meeting minutes, as needed.
  • Participates in development of punch list items.
  • Assembles the Operation & Maintenance manuals for the owner at the conclusion of a project.
  • Ensures project documents are "living" and current in co. software.
  • Manages request for information (RFI) documents.
  • Timely procure and review project submittals, with guidance if needed.
  • Works closely with Project Manager on bid day, assisting with summarizing subcontractor bids for the various scopes of work as outlined in the construction specifications.
  • Works closely with Project Coordinator and Project Secretary in the documentation for the various aspects of a project.
  • Works closely with project Foreman or Superintendent in problem solving, information gathering and various other aspects of a project.
  • Partners with and provides support to Project Manager.
  • Timely procure and review project closeouts, with guidance if needed.
  • Construction document management.
  • Possible on-site field placement for larger jobs.
  • Writing scopes.
  • Attend job meetings.
  • PCO's collect pricing/back-up, review for accuracy.
  • Update project scheduling.
  • Involved in Ops planning/production.

Once an individual displays mastery of all job duties assigned to a Project Engineer, opportunities for growth include:

  • Coordinates subcontractors on a project.
  • Reviews job cost reports and understands T & M reports.
  • Prepares monthly financial projection for review.
  • Assists with basic accounting processes for the job.
  • Approves invoices.
  • Awards scopes.
  • Run/manage job and subcontractor meetings.
  • Runs small projects, as a way to test new skills.
  • Timely procure and review project submittals, without guidance.
  • Timely procure and review project closeouts, without guidance.
  • Assemble/present PCO's.
  • Job set-up.
  • Create job projections and billings.
  • Reviews billings with Project Manager.
  • Create schedule.
  • Experience with project estimating.
  • Ops planning understand the production management side of project management:
    • Scheduling
    • Pull planning
    • Ops planning
    • Resource allocation
    • Understanding flow, value and waste

Requirements:

  • Bachelor's degree in Construction Management, or similar discipline
  • Strong Math Skills

We offer a comprehensive benefits package, pleasant working environment and team atmosphere. Come join an established firm whose core values include Humility, Integrity, Flexibility and Initiative...understanding that it all begins with our employees!

Riley Construction is an Equal Opportunity Employer

* No sponsorship available for this position.*

Apply