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Document Control Assistant Jobs in Madison, WI (NOW HIRING)

Daniels Construction

Project Coordinator

Madison, WI

Project Planning and Document Control * Assist with job setup and startup meeting documentation. * Upload documents and organize digital project folders in systems such as Procore or E-Builder. * Set ...

Daniels Construction

Project Coordinator

Madison, WI · On-site

Project Planning and Document Control * Assist with job setup and startup meeting documentation. * Upload documents and organize digital project folders in systems such as Procore or E-Builder. * Set ...

MPD Integration LLC

Project Coordinator 1

Dane, WI · On-site

... assist operations to ensure that projects are completed accurately, on time, and within budget ... Strong document control skills. * Proficient in PC and Microsoft Office Suite. * Can read, analyze ...

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Document Control Assistant information

See Madison, WI salary details

$10

$21

$31

How much do document control assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for document control assistant in Madison, WI is $21.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $25.19 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
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Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 27% Part Time, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,553 per year, or $21.9 per hour.

Project Coordinator

Daniels Construction

Madison, WI

Full-time

Re-posted 20 days ago

Job description

The Project Coordinator (PC) supports project management team in organizing project documentation, facilitating communication, and maintaining systems to ensure smooth execution of construction projects. The PC plays an essential role in maintaining schedule and document control and supporting job closeout and reporting.

ESSENTIAL JOB FUNCTIONS

Demonstrate Company Values and Culture

  • Represent the company's core values: integrity, grit, family (teamwork), quality, and growth.
  • Maintain professionalism, reliability, and consistency in all internal and external communications.
  • Exhibit emotional intelligence, adaptability, and a commitment to learning and continuous improvement.

Project Planning and Document Control

  • Assist with job setup and startup meeting documentation.
  • Upload documents and organize digital project folders in systems such as Procore or E-Builder.
  • Set up and maintain submittal logs and cost code structure in coordination with the PM/APM.
  • Prepare and distribute subcontracts and other project startup materials.
  • Maintain organized and current files, drawings, and specs on shared drives and project management platforms.

Project Execution Support

  • Collect information from subcontractors and field personnel to help generate look-ahead schedules or updates.
  • Attend jobsite and progress meetings as requested; take and distribute meeting minutes.
  • Draft and distribute RFIs, purchase orders, permits, and other project documentation.
  • Track daily reports, subcontractor deliverables, and contract requirements via E-Builder or other systems.
  • Manage bid solicitation documentation for small business and diversity participation (SBE/MBE/DBE/etc.).
  • Upload and maintain current permit records and drawing revisions.

Financial Documentation (under supervision of the Project Manager)

  • Assist in submitting job budgets and schedules of value for upload to internal systems (e.g., Sage).
  • Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs) for approval.
  • Log and track subcontractor commitments and approved change orders.
  • Support preparation for monthly Work-In-Progress (WIP) meetings by updating job financial status.

Job Closeout

  • Assist in compiling and submitting closeout packages including warranties, inspection documents, and training materials.
  • Support coordination of punch lists and owner training schedules.
  • Ensure all closeout documentation is complete and submitted according to contract requirements.

Qualifications (Including Education and Experience)

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 3+ years of experience in an administrative or construction-related support role preferred.
  • Strong computer proficiency, especially in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with project management platforms such as Procore or E-Builder is a plus.
  • Ability to manage multiple tasks and work collaboratively across project teams.
  • Excellent communication, organization, and time-management skills.
Employment Type: FULL_TIME

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