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Lead Document Specialist Jobs (NOW HIRING)

TRC Companies, Inc.

Lead Document Specialist

Houston, TX · On-site

$20 - $40/hr

The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex ...

TRC Companies, Inc.

Lead Document Specialist

Denver, CO · On-site

$20 - $40/hr

The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex ...

TRC Companies, Inc.

Lead Document Specialist

Addison, TX · On-site

$20 - $40/hr

The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex ...

Repario Data LLC

Lead Document Reviewer

$30 - $38/hr

We are seeking a highly motivated and experienced Temporary Document Review Team Lead with strong ... Relativity Review Management Specialist * Everlaw Certified Reviewer * Everlaw Certified ...

Marotta Controls, Inc.

Document Specialist

Montville, NJ · On-site

$33 - $36/hr

Document Specialist Position Profile As a Documentation Specialist on our space production team ... lead as necessary * Identify and document non-conformances * Participate in corrective action ...

Marotta Controls, Inc.

Document Specialist

Montville, NJ · On-site

$33 - $36/hr

Document Specialist Position Profile As a Documentation Specialist on our space production team ... lead as necessary * Identify and document non-conformances * Participate in corrective action ...

H2O Innovation Inc.

Document Specialist

Anoka, MN · On-site

$60K - $70K/yr

H 2 O innovation is looking for a Document Specialist who will bring a positive mindset and a ... Lead the documentation system globally including integration of sites to the system, as well as on ...

HUB

Plan Document Specialist

Austin, TX

$75K/yr

Plan Document Specialist Location: (Hybrid) Compensation: $75,000 plus yearly 6% discretionary ... We lead our communities with integrity, driven to make things better, both now and in the future.

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Lead Document Specialist information

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$33.5K

$83.8K

$130K

How much do lead document specialist jobs pay per year?

As of Aug 22, 2026, the average yearly pay for lead document specialist in the United States is $83,839.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,500.00 per year, depending on experience, location, and employer.

What is a lead document specialist?

Lead Document Specialists are professionals responsible for managing, organizing, and overseeing the creation, storage, and retrieval of important documents within an organization. They ensure that all documentation complies with company policies and industry regulations, maintaining high standards of accuracy and security. In addition to supervising document control processes, they may also lead a team of document specialists, provide training, and implement best practices to streamline document workflows. Their role is crucial in industries where accurate record-keeping and regulatory compliance are essential, such as legal, healthcare, and finance.

What are some typical challenges faced by a lead document specialist when managing large document workflows?

A Lead Document Specialist often encounters challenges such as coordinating across multiple departments to ensure document consistency, managing version control for large volumes of documents, and implementing efficient document management systems. Balancing tight deadlines while maintaining high accuracy and compliance with regulations can also be demanding. Success in this role requires strong organizational skills, attention to detail, and effective communication to collaborate with team members and stakeholders.

What are the key skills and qualifications needed to thrive as a lead document specialist, and why are they important?

To thrive as a Lead Document Specialist, you need expertise in document management, attention to detail, and often a background in records administration or related fields. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes certifications such as Certified Records Manager (CRM) are typically required. Excellent organizational, leadership, and communication skills help you coordinate teams and ensure document accuracy. These abilities are crucial for maintaining compliance, ensuring data integrity, and supporting efficient workflow within an organization.

What is the difference between Lead Document Specialist vs Document Control Coordinator?

AspectLead Document SpecialistDocument Control Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like ISO or document management certifications are commonSimilar credentials; often holds certifications in document control or quality management
Work EnvironmentOffice setting, often in industries like manufacturing, engineering, or healthcareOffice or site-based, supporting compliance and document management processes
Employer & Industry UsageUsed in industries requiring rigorous document management, such as aerospace, pharmaceuticals, and engineeringCommon in regulated industries like construction, manufacturing, and government sectors

The Lead Document Specialist focuses on managing and overseeing document processes, ensuring accuracy and compliance, often leading teams. The Document Control Coordinator handles the organization, distribution, and control of documents within projects or organizations, supporting compliance and recordkeeping. While their roles overlap, the Lead Document Specialist typically has more leadership responsibilities and strategic oversight.

More about Lead Document Specialist jobs

What job categories do people searching Lead Document Specialist jobs look for?

The top searched job categories for Lead Document Specialist jobs are:

Infographic showing various Lead Document Specialist job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $83,839 per year, or $40.3 per hour.

Lead Document Specialist

TRC Companies, Inc.

Houston, TX • On-site

$20 - $40/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 11 hours ago

TRC Companies rating

8.3

Company rating: 8.3 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

122nd of 449 rated engineering

Job description

About Us
TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP's 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you'll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world's most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
Overview
TRC is seeking an experienced Lead Right of Way Document Specialist to provide technical leadership and oversight for document management, land database administration, and document quality across multiple right of way projects. This role serves as the lead resource for Document Specialists, ensuring consistency in project execution, adherence to established procedures, and delivery of accurate, high-quality land documentation.
The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex document issues, and support successful project delivery.
Responsibilities
Leadership Responsibilities
  • Provides day-to-day leadership, direction, and technical guidance to Document Specialists assigned across multiple projects.
  • Assigns and prioritizes work to balance workloads and meet project schedules.
  • Serves as the primary subject matter expert for right of way documentation, database management, and document quality.
  • Reviews work products for accuracy, completeness, and compliance before client delivery.
  • Coaches and mentors Document Specialists to promote consistency, quality, and professional development.
  • Assists with onboarding and training of new employees and provides ongoing instruction on project procedures, software, and best practices.
  • Identifies process improvements and develops standardized workflows to improve efficiency across projects.
  • Collaborates with Land Managers to establish project-specific document procedures and administrative requirements.
  • Escalates project risks, staffing concerns, and quality issues to Land Management with recommended solutions.
  • Participates in resource planning by identifying staffing needs and supporting project assignments.
  • Promotes a collaborative, customer-focused culture while fostering accountability and continuous improvement

Project Administration
  • May supports multiple right of way projects simultaneously while providing document leadership across project teams.
  • Oversees all land administration activities in accordance with approved Project Procedures.
  • Maintains project databases and document management systems.
  • Ensures all land files are maintained in accordance with established procedures.
  • Coordinates document workflows to support project schedules.

Database & Reporting
  • Ensures all right of way information is accurately entered into project databases.
  • Oversees data quality through routine audits and validation.
  • Produces reports, exports, dashboards, and status updates as requested.
  • Assists Land Managers with acquisition cost forecasting and reporting.
  • Maintains user access and permissions for land database systems.

Document Management
  • Oversees preparation of acquisition packages.
  • Reviews executed legal documents for accuracy and completeness.
  • Reviews easement payments and damage calculations.
  • Coordinates recording of executed documents.
  • Maintains electronic and hard copy tract files.
  • Coordinates transfer of project files upon project completion.

Quality Assurance
  • Establishes and enforces document quality standards across assigned projects.
  • Performs quality reviews and audits of document packages, tract files, database records, and reports.
  • Identifies recurring quality issues and implements corrective actions.
  • Ensures compliance with client requirements, project procedures, regulatory requirements, and company standards.
  • Develops and maintains document templates, naming conventions, and standard operating procedures.

Qualifications
Professional Experience
  • 7+ years of Right of Way document management experience or equivalent combination of education and experience.
  • Demonstrated experience leading document teams or providing technical leadership.
  • Strong title, abstracting, and conveyance document experience.
  • Experience supporting large, complex, multi-state infrastructure projects preferred.
  • Experience with land database platforms such as CLSLiNK®, GeoAMPS®, Pandell, Quorum, or similar systems.
  • Advanced proficiency in Microsoft Excel, Word, document management systems, and reporting tools.

Leadership Competencies
  • Demonstrated ability to lead without direct authority across multiple projects.
  • Strong organizational and workload management skills.
  • Excellent coaching and mentoring abilities.
  • Ability to influence cross-functional teams.
  • Strong decision-making and problem-solving skills.
  • Ability to prioritize competing deadlines.
  • Customer-focused mindset with exceptional attention to detail.
  • Commitment to continuous process improvement.

Benefits*: TRC offers a competitive benefit package consisting of:
  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time status, PTO is 7 days per year.
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.
Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.
Disclaimers
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The complete job description and application are available on TRC's career site.
TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.
Salary Range
USD $20.00 - USD $40.00 /Hr.

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